Drupal Event Organization

Yet another Drupal Camp in Asia. This time it's Bangkok, Thailand.

We will hold the first-ever DrupalCamp in Thailand on Saturday May 24th, at the conference facilities of Inet, on the 13th floor of the Thai Summit Tower, Petchaburi Road, just east of the Ratchadaphisek / Asoke intersection. (Maps)

More details are available on DrupalCamp Bangkok site. I (or someone else who attended the event) will post the event summary next week. 80-100 people expected.

BarcampBoston3 is coming up this weekend at Matignon High School in Cambridge May 17-18. If you'd like to lead a Drupal-related session, go here: http://2008.barcampboston.org/index.php?title=Sessions

If you want a t-shirt, you need to add your name to the attendee list today/Wednesday.

For many people Wordpress is the first open source web application they will use. It's a great introduction to open source. In past surveys, we've seen as many as 25% (don't quote me) of Drupal users indicate that they used Wordpress before using Drupal. Many people use both.

Wordpress shares the same technology stack and many of the same open source community development principles. Here are some upcoming Wordpress Camps that you might want to attend and learn from:
http://wordpress.org/development/2008/04/upcoming-wordcamps/

Cheers,
Kieran

I've been pretty cynical in the past about blogs. I am now a convert.

For Drupalcon we identified over 70 blog posts that helped drive awareness and ultimately successful fund raising and successful attendance. For the recent Drupal testing sprint in Paris, France we used the same technique.

What worked for the testing sprint was trying to justify the expense and working on the anticipated outcomes of the sprint. We used blogging to raise awareness and attract sponsors ultimately raising funding for 8 people to attend Paris.

The Seattle Drupal Users Group is organizing a DrupalCamp for this summer. I'm in contact with a local university where we would like to host the event. The university is requesting that we exist as an actual nonprofit entity and that we have liability insurance. Has anyone else come across these issues before? Can the Drupal Association help here? I have contact the Drupal Association, and I'm awaiting their response, but I thought I might post here as well. Any thoughts or hints would be greatly appreciated? Is it time for our DUG to become a nonprofit?

In wonderful April of Shanghai, local Drupalers let's get together at Raincity Studios' downtown office to discuss, learn or share Drupal topics from you to this community! This time we suggest interacting with everybody in a more open community approach. Bring your questions, our big Shanghai Drupal community will help you!

Presentations are welcome! it'd be appreciated if you contact: xiong@raincitystudios.com sending your slides for us to prepare.

If no presentations were volunteered, we propose this on agenda:
1, Discussion: How to help Drupal community better in Shanghai
2, Q&A

Building on the work that Nedjo did for organizing a Design sprint (Thanks Nedjo!) I'll like to get some help with refining and creating a guide for managing and hosting a Drupal Camp. Eventually I'll like to create a book page on d.o with a meetup guide, camp guide and sprint guide.

This is a work in progress, take a few minutes to pitch in!

What is it?

Building on the work that Nedjo did for organizing a Design sprint (Thanks Nedjo!) I'll like to get some help with refining and creating a guide for managing and hosting a Drupal meetup. Eventually I'll like to create a book page on d.o with a meetup guide, camp guide and sprint guide.

What is it

A meetup is an informal gathering of individuals interested in Drupal. Meetups can be held at a local bar, cafe, university, company conference room, etc. and generally occurring on a monthly or bi-monthly basis.

Venue

Note: This guide has been moved to http://drupal.org/node/247987. Please put any further edits there.

Focused "design sprints" - where developers get together for several days of intensive planning and produce a set of proposals for future work - are a new feature of Drupal development, having been piloted in Chicago, USA in February 2008.

After significant discussion, wondering and mustering, a rag-tag team of volunteers has stepped up to wrangle Vancouver Drupal Camp.

Details: {See Attention all Drupal Enthusiasts}

Date: May 9-10, 2008
Where: Friday sessions at SFU Wosk Centre for Dialouge (Hasting and Seymour), Saturday sessions at Workspace (21 Water St., Gastown)
Who:You and about 80 other people (first come, first served - stay tuned for registration mid-April)

Feeling a little bit of a post-Drupalcon lull and mulling over travel plans to next weekend's DrupalCampNYC4, I found myself wishing that there was something a little bit closer to home to look forward to going to occasionally.

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DrupalCampPDX will be held Saturday May 10th 2008.

If you're interested in presenting a topic or would like to suggest a topic then make a note on this page.

I'd like to offer the following advice to anyone who's hesitant to sign up to lead a session: You know more than you think. Ask yourself what presentation would you have liked to have seen six months ago. We're going to have a wide range of people attending and the odds are very good that you know more about at least one subject than the rest of us do.

You're encouraged to team up with other people. Having two people present works really well. If you're doing a demo one person can "drive" while the other describes what's going on and when you hit the inevitable snag you've got someone to keep talking while you get it straightened out.

A list of major open source events and planned or scheduled Drupal-specific events for 2008. Please include additional items, people taking the lead in organizing something, and so on.

Open source events

• Sunnyvale, CA P-Camp is Saturday, March 15th
• Mashup Camp, Computer History Museum, Mountain View, CA March 17-20th, 2008
• San Francisco, Open Source Business Conference Tue Mar 25 – Wed Mar 26
• London - Usability Sprint April 7th-11th would be six weeks after Minnesota
• Open Web Vancouver - April 14-15

Last week at Drupalcon in Boston I realised that it's just not possible to apply for a development FP7 (the 7th Framework Program of the European Union) for Drupal. Things are going so fast that any plan would be obsolete before the project could get granted. That's why I think it would be the most interesting to do a proposal for a series of expert meetings throughout Europe that brings together people to discuss their implementation of the semantic web in Drupal, every time followed by a code sprint.

Hi Friends!!!

We are thinking of organizing a Drupal Camp here in Ahmedabad and thought of having some suggestions from all Drupalers to organize this camp.

We are expecting more than 300 attendees to join us in this camp. Any comments/suggestions on tracks, sessions, length of the event, ways to better the event etc. are more than welcome.

Since Drupal is a community driven CMS, we thought that the community is best to give us useful suggestions to organize this event.

Rajat
Gloscon Team
Ahmedabad, India

UPDATE

If you would like to be involved in the encoding of DV content, please post the following information and we will contact you with login information for the content.

• Your machine(s) specs - processor/memory/OS
• Your internet connection specs - up and down
• How many hours per week you can devote to encoding
• Do you have the ability to edit DV content prior to encoding - this is primarily to trim beginning and end of video along with boosting gain if needed.

The SF Drupal User's Group (perhaps to be nicknamed SF DrÛG?) will be meeting on Monday, March 17, 5:30-7pm - at PariSoMa! (http://parisoma.wordpress.com/contact/ - in SOMA SF, 10 minutes away from Civic Center BART).

Since many of us will have just come back from DrupalCon, there should be a ton to talk about. And if not, then it's just a social!

*UPDATE* - This event's details have changed and has been postponed a new date. Please visit http://drupalapc.org for more details

I am pleased to announce that the next large gathering of Drupalers will be held in Sydney, Australia from May 18th - 22nd 2008 at the Sydney Convention and Exhibition Center Darling Harbor in conjunction with the Open CeBIT expo and conference. We're inviting people from all over the region - and that means you!

The conference will feature dual tracks over 3 days and a single theatre over a day and half that will also be open to the broader Open CeBIT audience. We are partnering with the Joomla community to host a website building contest which will be prominently highlighted at the OpenCeBIT Conference. All attendees will be provided free entry to the CeBIT expo (20th - 22nd) and offered discounted tickets to the Open CeBIT conference. We will also be hosting a booth as part of the CeBIT Exhibition to educate and promote Drupal to businesses, government, and individual attendees of the exhibition.

When: 5:00pm-6:00pm (tentatively)
Where: GSD&M Idea City, Omega Lab (2nd floor)

If you will be in Austin for SXSW and you love Drupal, come show it at BarCamp Austin 3! There are lots of rooms and times available, so the schedule is very flexible. There should be plenty of time and space for anyone to present, maybe multiple.

On Tuesday March 4th during the North American DrupalCon 2008 in Boston, Mass. a BoF session was held on event organization (meetups, camps, jams, etc.). The group included people from Berkeley California (USA), Los Angeles California (USA), Wisconsin (USA), Belgium, Hungary, and China (me ;) )

Attention Drupalers: Will you be in Austin for SXSW 2008?

If you haven't heard, BarCamp Austin 3 will be taking place at GSD&M Idea City in Austin, TX on Saturday, March 8th, 2008. This event is FREE to everyone and will feature a wide variety of presentations, demos, and entertainment.

'Learn Open Source' searchs new talent for open source communities.
Main target-group: people not familiar with Drupal, with some interest in open source in general.
Target group is offered hands-on-training.
Training is hard working during a relaxing Drupal-meeting, in the inspiring forests at the Belgian/Dutch border.

Hi,

I am the founder of the Belgian Drupal User Group (http://drupal.be), we also have a lot of visitors from the Netherlands.
This weekend I organised two User Group related meetings at FOSDEM2008 (http://www.fosdem.org/2008/schedule/devroom/drupal).

Meeting: Dutch speaking Drupal User Groups
During the first meeting we made an sitestructure + actionplan (which will be published here when it is ready) to create a common installation. More details will follow but the general idea was

• a single installation for both drupal.be and drupal.nl

Contribute your ideas for a new & improved Seattle DrupalCamp in 2008

The 2008 Seattle DrupalCamp will take place on Friday and Saturday, June 27-28, 2008. Location:
Youngstown Cultural Arts Center
4408 Delridge Way SW
Seattle, WA 98106

To sign up, visit http://groups.drupal.org/node/11296

LSNet will host an open multi-cultural multi-lingual gathering to promote popular participation in the World Wide Web through content management technology (Drupal).

Participants will learn how to:

* post announcements of community events
* publish photographs of community interest
* write a blog - online diary
* write news stories about community issues
* build community websites
* ...

The local folks in attendance at the Drupal 6 launch meeting probably came away with a good feeling about our group. Firstly, A lot of the agenda points have many similarities to what we discussed at our first meetup. Secondly, the release of Drupal 6 (if all goes according to plan) just happens to coincide with our next scheduled meeting next Tuesday hosted by Lullabot.

I just added an Attendees tab to all event nodes on this groups.drupal.org site. This lists all users who have signed up for an event. Signup happens by clicking on a one of the node links that reads 'i am not attending'. I'd love someone to create two graphics which will sit at the bottom of event node views which encourage users to attend or unattend an event. The current link is a little too subtle.

Hello,

We are looking for speakers for the upcoming DrupalCon in Boston. Since you are subscribed to a business and marketing related group, you might be especially interested in the "Business and Marketing" track (see http://boston2008.drupalcon.org/business-and-marketing-track-description... ).

This track covers the following topics:

• The Drupal ecosystem
• Businesses learning to use Drupal
• Case studies
• Showcases: NPO, Education, News, Media, Government, Healthcare

Update: We started this conversation based on creating a camps.drupal.org specifically for the planning and announcement of DrupalCamps. The thread has now been moved over to a discussion of improving groups.drupal.org to better help meetup and event organizers.
If you hold Drupal meetups, Drupal Camps, Drupal Jams, Drupal * please get involved as we are discussing the features that you so that you can focus on the organizing and not on the technology.

Hi,

Ok! Registered at the group :)

Now! What are the requirements demanded by the Drupal Association for preparing a DrupalCon here in Portugal?

I have some urgence in a reply, as you may imagine, so I can start making some contacts or not.

Best
Lopo

The Drupal Association is pleased to announce that the next Drupalcon will be held in Boston, Massachusetts, USA from March 3 - 6, 2008 in the Boston Convention and Exhibition Center.

This Drupalcon represents two big advancements for Drupalcon.

• Larger capacity. The last two Drupalcon's have sold out, capped at 450 people. Depending on final arrangements we may be able to handle 700 at this event.
• Community expansion. Drupalcon is being held at the same time/place as AIIM International Exposition & Conference, the largest content management technology conference in North America. Though technically independent of each other, the Boston team is working to arrange some cross-event access. The goal: introduce Drupal to thousands of potential new Drupalers.

The Drupalcon Boston 2008 team is working hard to finalize conference details before opening registration and the session proposal system. We are also just now finalizing sponsorship packages. Watch boston2008.drupalcon.org and the drupal.org home page (rss feed) for future announcements. In the mean time, start making your travel arrangements and gathering your session proposal information.

The Drupal Association encourages potential organizers from the community to start preparing proposals for the fall 2008 Europe Drupalcon and the spring 2009 North America Drupalcon. We are also interested in hosting Drupalcons in other parts of the world.

Contact the Drupalcon Boston 2008 team

Not only was the Bay Area Drupal Camp a successful gathering and a lot of fun, but it turns out it was also a successful fund raiser for the Drupal Association. Thanks to our generous sponsors and t-shirt sales, we raised $950 more than we spent putting on the camp. That money is now a holiday gift to the Drupal Association from BADCamp and the Berkeley Drupal Users Group. We hope some of this money will go to help groups with less access to corporate sponsorship put on regional camps of their own.

Once again, special thanks to Dan, Chris, Pete and Jen for all their work making BADCamp happen, and to Sun and OpenCircle Tech for the great after-party. Let's do it again next year!

DrupalCampWisconsin

What
A BarCamp-style day of drupal-centric sessions and hacking in good ole Milwaukee, Wisconsin. Sign-up at http://barcamp.org/DrupalCampWI

When
Saturday, January 19th, 2008
10AM - 10PM (Registration starts at 9AM)

Where
Milwaukee School of Engineering (MSOE)
Multipurpose Room
1025 N. Broadway
Milwaukee, WI

Want to help out?

With some big help from KarenS, I've migrated this site to CCK date.module events instead of event.module events. Further, I've added a Group Events block in each group when the group has upcoming events (e.g. http://groups.drupal.org/mid-atlantic-usa). That block also notes the ical feed for that group.

Please report any bugs here.

This brochure was developed by Code+, for the local user group in London. You can modify the brochure as it's checked into CVS under the GPL license. You should give attribution to the original creators.

The brochure should be printed on card stock. It will cause color bleeding. It is meant to be folded so it requires that it be scored and then mechanically pressed to avoid cracking. This process should take at least 2-5 days to produce.

Currently, our event listing is a flowing river of information and it is quite hard to distinguish between different types of events. I proposed that we add an event type vocabulary, which allows events to be tagged as being of specific type. Let's collect the list we are interested in having for events:

• User group meeting
• Regional conference
• International conference
• Virtual meeting (IRC meetings, Drupal dojo)
• Training

A modest proposal:

How would the owner of drupalcamp.org feel about setting it up with the Conference Organizing Install Profile (http://drupal.org/project/cod) ?

I wanted to create this thread so that people could post any links to notes, audio, video, presentations or other media from the Bay Area Drupal Camp this weekend. Leave a comment here pointing us to whatever you've put up online.

The Drupal Camp seemed to be a great success, and thanks to all who helped coordinate and sponsor it.

I recorded 12 different sessions, and you can plug this RSS Feed into iTunes or your favorite aggregator to quickly download the following audio files...

Hey

Em Space is organizing a 1 day Drupal mini-conference in Melbourne on Sunday 3rd Feb 2008.

Registrations are open and tickets are selling fast. Please visit the registration page to book your place.

Financial sponsors are Em Space, Taniwha Solutions and Lonely Planet.

Here are some notes from the (Dis)Organizing a Drupal Local User Group: lessons learned session in Barcelona with about 50 people.

These notes are created with help from Gregory Heller and Matthew Saunders.

For those who were unable to attend - please provide your own knowledge/experience on how to best run these meetings

Drupal User Groups: Lessons Learned from the last 2 years

While there have been many major accomplishments for the Drupal community in 2007, none have been more prominent than the outbreak of local events. I would like to get a total number of training events and a total number of attendees for Drupal training events that we could use in marketing. Here's an initial list of Drupal training events. Please update and add any events not included, like on this map.

Drupal has done well in the past by being associated with similar conferences. Most notably, Open Source CMS conference, and OSCON. If you are planning a Drupal Camp or regional conference you might want to arrange to be near to another open source conference.

http://opencheese.com/2007/10/14/open-source-events-2008/

There have been several requests for a proposal outline for the next DrupalCon.

Costs and sponsorship guidelines

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One of the items that I have noticed from attending different user groups is the problem of targeting content to different skill levels. I've noticed a tendency for meetings to focus on beginner content while requesting more advanced topics that people would be interested in. As such, I think this tends to become boring for the more skilled developers and they slowly stop attending.

We're trying to compile a kind of master list of how one might organize a DUG, and we need your help. What works well for DUG meetings? Share your thoughts.

Survey of attendees
- Who are you?
- What is your involvement with Drupal?
- What do you have a question about?
- What tip or insight would you like to share?

Site presentations
People presenting sites they worked on, how they went about it

Drupal lessons
- Introduction to the theming layer
- Introduction to hooks and how you can use them

Favorite modules

This WIKI is meant as a guideline for DrupalCon organisers. I have taken over some of the structure and information that the people at Plone published at http://plone.org/events/conferences/seattle-2006/evaluation/lessons-learned. Some of the topics and assumptions come from the DrupalCon BOF we had at DrupalCon in Barcelona. Feel free to dive in and add your ideas.

The Plone Conference 2006 (Seattle) organizers shared lots of details about their conference experience, which is somewhat similar to how we feel and what we do, but also gives some interesting insight into how Plone people organize their event: http://plone.org/events/conferences/seattle-2006/evaluation/lessons-lear...

(Tip from Dries)

Hi Event Organizers,

I was wondering if anyone had any tips for getting the word out about BadCamp? We have announced on campus, created a g.d.o event, and a barcamp entry. And we'll be sending announcements out on craigslist and meetup.org. And individuals on Planet Drupal will be blogging about it. I am not sure what we need to do to qualify for getting listed on the drupal.org front page.

What else are we forgetting?

thanks,
-tao

I think it's really cool that the badges at Drupalcon enable you to tag yourself. It is however hard to read the tags without staring, when you meet someone new. That's why I would like to propose that next Drupalcon these tags will be represented by an icon.

I sat down and created a first batch, if you have a creative moment and you want to make meeting people at Drupalcon a bit easier, take part in the Drupalcon-Druplicon contest. The best series will make history...

At Drupalcon we had a brainstorming BOF with Alberto to learn as much as possible from the experiences of the Barcelona team. During that meeting I made a mindmap, I reorganised the concepts that we discussed and added some things I thought were missing. The .mm file can be downloaded from my company's server (.mm files not allowed as attachments):
http://pronovix.com/drupalcon/Drupalcon_2008_brainstorm.mm