DrupalCamp Chicago 2010: Program Planning

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During the planning meeting, a group of us gathered to determine the Program for the upcoming DrupalCamp. We determined a number tasks that need to be completed. Some tasks were completed on the spot (or only needing some minor tweaks at this point). Here's what we covered:

To Do

What do we need to do right now:

  • Develop Correspondance for General Call for Sessions

Facilities

We the following rooms available for sessions:

  • 6 session rooms
  • one big large auditorium
  • 7 Bird of a Feather rooms

Program Planning Schedule

Several deadlines need to be met to make sure everyone is well informed about the camp and proposing sessions.

  • Call for Sessions: May 14
  • Reminder communication: May 25
  • Work on acceptance communication Due: June 1
  • Session Scheduling/Acceptance Meeting: June 2
  • Notify Speakers: June 4
  • BOF Acceptance: June 11
  • Reminder to Speakers to upload slides or have last minute questions, remind them of time slot,link to their accepted session, venue reminder with address: June 21

Correspondance Details

For Session Presenters
General Call for presenters

  • Introductory sessions are recommended
  • Take a BOF room after your session for a deep dive
  • Provide BOF encouragement if they don't want to do a full session, just get your idea out there

Last Year's Presenters Call including those who didn't get accepted

  • We're so glad you proposed a session last year and we want you to do it again!

George Demet will handle promotion including sending the call for presenters.

Session Logistics

5 sessions at 1 hour (2 in a.m., 3 in p.m.)

Saturday

8:00 am get in
8:30 am register
9:00 am - 9:20 am opening talk (everybody)
9:30 - 10:30 first session
10:45 - 11:45 session
11:45 - 1 pm LUNCH
1 pm - 2 pm session
2:15 pm - 3:15 pm session
3:30 pm - 4:30 pm session

Sunday

8:30 am doors open
9:00 am - 10:00 am session
10:15 am - 11:15 am session
11:30 am - 12:30 pm session
12:30 pm - 2 pm LUNCH
2:00 pm - 3:00 pm session
3:15 pm - 4:15 pm session
4:30 pm - 5:00 pm closing talk (everybody)

Session Needs

We determined that a session category was needed and our preliminary list includes these terms:
* Introduction, Themer, Module Developer, Site Builder, Site Administrator, and Business/Site User
[Note: Larry Garfield and I met later and determined we could use the same categories as last year. They are quite similar and work well, and already exist on the site.]

We want to encourage folks to present introductory sessions, so newbies can learn the basics of Drupal.

Introductory Sessions Possibilities:

  • Drupal and Drupal Lingo - introduce Drupal and all of our favorite words
  • Content Types
  • Views
  • Taxonomy

Speaker Wrangler (available by email and phone after folks have been selected and added to the schedule: Need New Volunteer

*I think we should dedicate on of the rooms to workshops. Matthew Lechleider is more than willing to run an all day "Drupal 101" workshop with various CDMUG members.

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A big Thanks! to folks who participated in forming the above plan: Bec, Doug W., Emma, Doug V., Hans

I expect this wiki page to be updated over the coming weeks with more details.