Kick-Off meeting to plan sessions and tracks

Yes, I am available.

Will be not available

rocking777 and classrooms have around 100 people
guru4vedi agree with prajwala. on-site registration with 100s will take half day!
rocking777 anil: let us plan the scheudle and then we can delegate responsibilities betwen us
rocking777 yep. will have online registrations
anil614sagar rocking777: Nice.. Got it !
tanay yeah,. online pre signups
rocking777 once the site is up, the first thing to open should be registrations
pflame rocking777: calassroom capacity seems to be good number. since we run 3 parallel tracks we no need to put stop for registrations
RaviJK Hi ALl
Ratna I agree
tanay i suggest having 2 tracks instead of 3, one for beginners and 1 for moderate+advanced (with 80% for moderate: 20% advanced) instead of having a separate track for advanced,. do u feel we have enough 'advanced' crowd to have a separate advanced track?
RaviJK not ALI = All
tanay hi ravi
shyamala Hi ravi
rocking777 hi ravi
pflame hi ravi
rocking777 Tanay.. i think there is a chance for advanced people to come over.. we already have so many advanced devs here guru, ipsita, syamala, pflame here
pflame tanay: I thnk we get crowd for advanced topics more, because they will be more interesting for developers
RaviJK agree with rocking777
tanay sound right,.
guru4vedi Yeah question is what's beyond "hello drupal"
RaviJK Also the bar needs to be raised
rocking777 so 3 tracks. do we all agree?
anil614sagar One thing that attracts crowd is Module Development sessions..
pflame rocking777: i agree
tanay agree
RaviJK Rocking777 , is there a business track ?
pflame anil: yes, that we put in the medium level tracks
rocking777 Ravi: we could do it as BOF
guru4vedi Coz it's a single day event as of now 3-4 tracks would be maintainable.
RaviJK hmm BOF is slightly diff isn't it?
guru4vedi yeah BOF/unconference events are
RaviJK maybe 1 session for business.. things like call in local businesses show how Drupal has helped large businesses
rocking777 Ravi, slighly different. but i think it could be difficult to plan industry track for whole day
guru4vedi usually preferred by dev community. wouldn't have a specific plan for talks
RaviJK you are right rocking777
rocking777 so yes.. may be we can do 1 session
pflame for beginners I would suggest having a Drupal in a day training
rocking777 ipsita, syamala, guru.. shall we agree to 3 tracks (beginner, moderate and advanced)
anil614sagar rocking777: If you need any assistance for quickly making the website up we can help !
rocking777 sure anil, will definitely contact you.
rocking777 who does not want help
guru4vedi each track with probably 4-6 sessions?
ipsita rocking777: I think we should first focus to pick up good topics for the sessions and see how many speakers we have, depending on 3/3 tracks we can run
anil614sagar rocking777: 1st day 3 tracks, 2 nd day 2 tracks + 1 track for full day code sprint and contributing to d.o
tanay shall we have an initial draft of proposed topics for each of teh tracks right away?
ipsita rocking777: Considering 1 day event, I think 3 parallel sessions might not have that enough sessions
rocking777 i think we can go into topics later once we get the skeleton in place.
RaviJK ipsita should the topics be choosen or allowed for community to suggest ?
anil614sagar rocking777: Agree
ipsita RaviJK: From suggestions it will be picked up
ipsita Based on demand
pflame Ravi: I think lets choose the topics
rocking777 lets try to plan for 3 topics. if we are uanble to get speakers, then we can merge moderate/advanced into 1 track
pflame we have very less time to get suggestions
rocking777 i meant tracs
ipsita pflame: we can place a Poll of topics and get the votes, that will be good
rocking777 sounds a good idea. we can make a initial list and can put out there for people to vote
tanay considering that we have short time,. going fo poll of topics might be risky,.
anil614sagar ipsita: Agree.. Same way how drupal con does..
anil614sagar rocking777: When can community expect initial skeleton of schedule.. ?
pflame before getting into session details, i think first prepare the day plan
guru4vedi @ipsita/ravi/anil so we need a basic list of topics for each track sometime soon no?
anil614sagar rocking777: Is 2 days event confirmed... ?
rocking777 anil, i think the output of our meeting should have the skeleton
anil614sagar guru4vedi: We can finalize the session topics just before a week.. That's not an issue for now i guess..
pflame anil, fully agree
RaviJK ani614sagar agree
rocking777 yes guru.. lets see now how we plan the day
pflame apart from 3 tracks, better to have a code sprint
RaviJK Rocking777 , how many rooms do we get for sessions ?
anil614sagar rocking777: You mean today end of this chat?
rocking777 we got 3-4 rooms and then 2 labs
RaviJK can we not use labs and rooms together.. ?
rocking777 yes anil.. i mean the skeleton should contain number of tracs, how many sessions in each trac..
pflame so we can have code sprint happily
shyamala I am jumping off, going to leave the session open so i can catch up on what you guys discussed.
RaviJK i mean use rooms as labs?
rocking777 we can if people have laptops
rocking777 who stops anyone to sit anywhere
pflame
RaviJK rocking777 if we can get say a few desktops in each room
RaviJK and others bring their laptops
RaviJK you don't need seperate labs
rocking777 ravi: agree.
RaviJK Guess its more of a question on what can venue provide us with ..
rocking777 yep.. i think we can use labs for code sprints so that it is easier for them
rocking777 and classrooms for sessions
rocking777 if we get many people to participate in code sprints, then we can move code sprint to any classroom
pflame rocking777: agree
pflame rocking777: Launge is nice place to have code sprint
pflame yea but if the classroom is not enough we can plan coding launge
tanay rocking777, we currently have 2 labs, 3 class rooms,. if that can be made, 3 labs,. we can have 1 class+1 lab dedicated for each track whole day
rocking777 oh yes.. we can plan that.. but lets forget the term lab. we can use the classrooms as labs
rocking777 let us think like we have 5 rooms
RaviJK rocking777 using classrooms with desktops would be i deal
RaviJK ideal
rocking777 bcoz in classrooms if we can put in 4-5 spikes.. we can make the classroom as lab
rocking777 yes ravi, i agree
rocking777 by the way is everyone there?
RaviJK Cool .. okay so 5 rooms , 3 tracks
pflame who will take the minutes of the meeting?
tanay may be u can give the class rooms(without desktops) for the beginners track,. as that would not need much of hand on training compared to the adv and med trackks,. ppl will be getting laptops anyways,. having the labs(with desktops) for code sprints and med/adv sessions can accomodate more ppl for these tracks
rocking777 anil, ipsita, tanay, guru can you plz respond
rocking777 tanay: yes correct
rocking777 pflame: i am taking it
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RaviJK Hi Sorry got disconnected
anil614sagar rocking777: my suggestions is 1st lab -- Hands on workshop, 2nd lab -- Hands On workshop, 2 class rooms -- sessions, 3rd classroom code sprint
anil614sagar Based on this can we plan ?
RaviJK How about inviting speakers from Mumbai and Blore to Hyd
RaviJK for sessions
RaviJK certainly some popular sessions
ipsita Obviously there will be speakers from all cities
RaviJK specially for advanced topics
RaviJK yes there will be
RaviJK this was of someone is specialist on a particular area..
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rocking777 anil.. since we aer having 3 tracks.. mabe we can use 1 lab for code sprints and classroom for beginners
ipsita What about Jacob's session at Hyderabad. We can ask him for few sessions
RaviJK ipsita +1
rocking777 ipsita, thats a great idea
RaviJK i thought he was presenting anyways
ipsita rocking777: I was talking to him about this
tanay agree ipsita
pflame ipsita, that's great idea
rocking777 plz go ahead
anil614sagar ipsita: +1
ipsita Do we have any specific topic to request him to take or we can ask me to take the same sessions as at Delhi?
pflame we should have more speakers outside hyderabad
rocking777 so let us assume we start day 8.30
ipsita Please give your suggestions
guru4vedi ipsite definitely something different.
ipsita He is a specialist in Drupal
ipsita and it would be a treat to listen him
rocking777 should be addressing drupal developers at adanced level might be good idea
rocking777 just a thought
RaviJK Rocking777 do we have anyone else apart from Dries Keynote
rocking777 so far, no
guru4vedi met him. his session could be a star attraction and if it's different from what he spoke at delhi/mumbai it'll be great ?
RaviJK in terms of industry leaders / opensource etc
anil614sagar rocking777: We need something like this for DrupalDeccanCamp http://drupalcampmumbai.org/program after this meeting when can we expect this.. And who is taking responsibility for this ?
guru4vedi Basic skeleton! yep.
rocking777 yes anil. lets now take something from there with regards to timings
rocking777 i can take minutes and can post it
ipsita guru4vedi: yeah true
rocking777 they hav e2 tracks, we have it 3 here
anil614sagar rocking777: Yes....
rocking777 can we agree for 8.30 - 9.30 registrations (this could nto be much)
pflame rocking777: yes agree
rocking777 i think its common everywhere unless we want early or little late
anil614sagar All can we have one more discussion to finalize basic skeleton once rocking777 & team prepares it ? What say ?
anil614sagar Something like http://drupalcampmumbai.org/program
pflame anil: yes, true
rocking777 i can make that skeleton if we all can agree to 3 tracs, code sprint and BOFs
anil614sagar rocking777: Can we expect basic skeleton by tomorrow EOD ?
tanay yes anil, thats what every one is after,. we ll have one at the end of this discussion,.
rocking777 anil, we are expecting to ahve by EOD
anil614sagar rocking777: Yes we agree to 3 tracks, code sprint, BOF's
anil614sagar rocking777: That will be great..!
rocking777 so now its more about how many sessions we plan in each trac. i think more/less by the teime Dries keynote gets over it will be 11 AM
anil614sagar Guys any one have suggestions for 3 tracks, code sprint, BOF's ?
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anil614sagar rocking777: Yes agree..
rocking777 so we need to plan how many we can do between 11 and 5 pm considering 5 pm is the cutoff time. for sessions
pflame rocking777: I love to have a photo session after Dries session
RaviJK anil614sagar are you referring to topics for each track ?
rocking777 we all love to. after Dries key note, we can plan a Group photo like how drupal con does.
anil614sagar RaviJK: No, we are not finalizing the session topics..
pflame yes, group photo of every body
rocking777 ravi/guru/anil so do you think we can have 4 sessions ineach trac considering each goes for an hour
anil614sagar rocking777: Yes 4 sessions per track is ideal
RaviJK rocking777 4 sessions per day would be ideal
anil614sagar rocking777: same planned in mumbai camp
RaviJK with 10 mins break between sessions and lunch
guru4vedi 10 to 11, 11:15 to 12:15 --- lunch -- 2:00 to 3:00, 3:15 to 4:15
RaviJK and if Dum Biryani is provided .. lunch can get longer
pflame
rocking777 okay great. so 4 sessions in each trac
rocking777 and we have whole day code sprint
rocking777 and BOFs
rocking777 all on same page?
tanay so,. 3 tracks , 4sessions each,.
rocking777 tanay, yes
pflame rocking777: yes, on same page
rocking777 tanay, ipsita, anil, guru, ravi can we agree to that?
anil614sagar rocking777: Agree
tanay souns good asif
ipsita rocking777: What Guru posted seems to have 10 - 11 session?
guru4vedi Yes, sounds good.
RaviJK yes
ipsita rocking777: I think that's the keynote time
rocking777 i think he refers to keynote
rocking777 yep
ipsita ok
guru4vedi ipsita it gets pushed… we've key note i know
ipsita guru4vedi: you posted 4 time slots so I thought it's for 4 sessions in one track
rocking777 10-11 Key note.
guru4vedi yeah kinda place holders
rocking777 11-11.30 photo sessions
RaviJK Guru4vedi, from what you posted, there are only 3 slots per day
guru4vedi if we end reg. at 9:30 then key not can start at 10?
RaviJK how about cutting down sessions from 1 hr to 45 min
RaviJK mins
guru4vedi @ravijk, @ipsita we can extend till 5:15 isn't it? if 10am session is key not?
anil614sagar All can we have contacts of each other here before we leave so we can get in touch when needed ?
RaviJK since there is 15 mins break .. if someone wants to chat they can continue till next session starts
rocking777 11:45 - 12:30 session 1, 12:45 -1.30 session 2. lunch.. 2.30-3.15 session 3 30-4.15
ipsita I am a little confused here. We have 4 sessions in each track, so including keynote slot it's total 5. right?
rocking777 4 sessions more/less willbe like this.
anil614sagar rocking777: Please finalize the action items need to be taken care before end of this chat..
pflame ipsita, you are right
rocking777 ipsita, lets not include keynote. because in keynote everyone will be there
rocking777 after keynote, we will have 4 tracks
pflame 3 tracks
rocking777 sorry, 4 sessions
ipsita rocking777: Exactly
pflame 4 sessions each
rocking777 look at my timings.. i think thats more how it can be
anil614sagar rocking777: Agree...
rocking777 considering there will be buffer and some sessions might go longer.
pflame rocking777: timings looks good
guru4vedi yay! we have a time table drafted almost
pflame what about opening note and closing note?
rocking777 may be we can include tea brak after 1 session after lunch
rocking777 for 15 mins (copied from mumbai schedule)
rocking777
pflame
rocking777 anil,ipsita,tanay, ravi, guru,pflame is that fine?
anil614sagar rocking777: fine..
tanay yes asif
RaviJK yeah .. 15 mins break between sessions in necessary
pflame yes
ipsita yeah
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rocking777 so we got the skeleton in place.
pflame yes
anil614sagar rocking777: Nice... I don't think we need one more discussion to finalized
rocking777 yes anil
anil614sagar *finalize skeleton..
rocking777 our next action is to get sessions fit into that. when should we plan to discuss that?
guru4vedi Awesome! Off to another meeting @ ashok bhopal
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rocking777 and how should we do it? shall we brainstorm in irc again or should we do an home work and come with our ideas and discuss the m here?
anil614sagar rocking777: let's open the session proposal in the website then we can discuss to assign sessions to tracks.. What say ?
ipsita anil614sagar: +1
rocking777 anil: you mean we ask people to choose from the list or tell us which session they want?
anil614sagar They will post the session proposal that they want to take...
rocking777 why don't we make ta list and ask people to choose?
rocking777 anil, you mean for speakers?
anil614sagar rocking777: Yes
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tanay +1 asif,. a list shall be made and ppl can suggest
RaviJK Rocking777 ipsita anil614sagar , we should provide broad categories / topics and invite for sessions
ipsita There are 2 ways to look at it
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anil614sagar Broad Categories are advanced, beginner, theming, performance, business, case studies...
ipsita First, may be we have a speaker finalized who wants to speak a particular topic
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anil614sagar ipsita: Agree..
ipsita Second, we keep a Poll on g.d.o with some 10 suggested topics and people vote on that
RaviJK Ipsita & Anil614sagar .. we should invite anyone and everyone
pflame ipsita: Agree
anil614sagar RaviJK: Agree..
RaviJK to speak.. and let them pick a session of their choice
anil614sagar That's why we will have submit session proposal in the website..
RaviJK and let community decide which session they prefer
anil614sagar Liek this http://drupalcampmumbai.org/node/add/session
rocking777 so does that mean we give them a empty paper to speakers ior we give them any thing based on which they decide?
RaviJK if we don't get community responses in time, then committe can decide
anil614sagar Then we can prepare final list of sessions..
anil614sagar RaviJK: Yes agree..
rocking777 ravijk: agree
anil614sagar rocking777: Any other issues to discuss..?
rocking777 so what is our next action item?
anil614sagar Publish the schedule skeleton in the website...
rocking777 anil: i will do that on g.d.o
anil614sagar Implement http://drupalcampmumbai.org/node/add/session
tanay and allow ppl to post proposed sessions
anil614sagar to invite proposals..
ipsita anil614sagar: +1
ipsita tanay: +1
rocking777 so how do we do this? we need to setup speaker registrations first where they logoin and post?
ipsita rocking777: Who is managing the site?
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pflame we can start with discssion on g.d.o
ipsita When will be the registartion up and running?
anil614sagar rocking777: Any registered user in the site can propse session..
pflame for session proposals
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rocking777 pflame. since everyone is there. lets not again have another discussion
anil614sagar Form Committees for event management, session management, registrations, lodging, Sponsors committee.. and post the details in g.d.o like here http://groups.drupal.org/node/179974#comment-602544
Druplicon http://groups.drupal.org/node/179974 => Drupal Camp Mumbai : With Dries Buytaert => 8 comments, 4 IRC mentions
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ipsita anil614sagar: Yes sounds good
rocking777 logdings, spronsor committes i think there is another meeting happenign with other team
ipsita pflame: rocking777 What do you say?
anil614sagar rocking777: Please consider people from all entities , communities, company's while forming committee...
rocking777 its best we concentrate on session managment, registrations and event management
ipsita anil614sagar: +1
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rocking777 thre is another irc called by someone in bangalore and i think they will like to vounteer lodgings and hospitality
anil614sagar rocking777: Even for lodging and sponsors considers otheres.. So they can get sponsors and arrangements...
anil614sagar rocking777: A formal committee will make things better and transparent..
ipsita rocking777: Any idea who all are currently active in sponsors committee?
rocking777 as a group, we could decide who wants to take which role.. any specific interests?
rocking777 let us put our itnerested, otherws who are unable to attend if they wanted to part, they can join in. we don't need to be rigid
ipsita rocking777: How many sponsors we are getting for the event?
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rocking777 ipsita: as many as possible. many drupal shops will definitely like to part of it
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ipsita rocking777: Is anyone taking initiative on that already?
tanay may be some one can post on gdo,. the sponsorship levels and the number of sponsors per level ad their previliges,.
rocking777 i think so. i did not actually followed up much there. will chk and let you know
ipsita rocking777: Just wanted to join in that discussion too
rocking777 yes tanay, will ask them to post on g.d.o
rocking777 ipsita, sure
anil614sagar I am having Hard Stop in next 5 min..
rocking777 so anil,tanay,ipsita,ravi,pflame any one to volunteer for registrations
anil614sagar rocking777: Thank you for taking lead and putting things together...
anil614sagar rocking777: I am in for registrations..
rocking777 no problem ani. can we have chat at smae time tomorrow again
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rocking777 or thursday to discuss
rocking777 sessions
rocking777 or do you tink once we have that up, we can plan that
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rocking777 as a group, when shall we meet agian?
tanay so asif,. can u summarie the action items too,. u have the miutes with u,.
tanay someone needs to put up the session proposal form
anil614sagar rocking777: Unfortunately next 4 days i can't be online due to my cousin's marriage... I will follow the updates on g.d.o and get in touch on phone...
RaviJK cool okay Thursday it is
rocking777 i will psot basic skeleton out there
RaviJK BTW before you leave
anil614sagar You guys can reach me @ +91 - 8088788258
rocking777 anil, i am counting you on registrations
RaviJK Should we have discussions on dupralcamp-deccan site
rocking777 ravi, once the site gets shpae, defintiely we should start forums topics there
RaviJK there are some discussions that should not be public and within registered people etc
anil614sagar rocking777: Making 3 - 4 people together in a commitee...
RaviJK rocking777 , we can do with basic theme
rocking777 anil, yes
RaviJK as its all authenticated users
zakirgori rocking 777 which camp registration you are doing
zakirgori ?
rocking777 hyderabad
rocking777 deccan
RaviJK Things like Marketing activity
anil614sagar Thank you guys for the fruitful discussion.... I am leaving.. Excited to meet you everyone in camp....
zakirgori Ok good
RaviJK which companies are on board, media discussions etc should not be on g.d.o
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rocking777 bye anil. have a good long weekend
rocking777 agreed RaviJK. yes weill keep them on the site. will try to get the siteup with basic theme
zakirgori Quit active hydrabad
ipsita rocking777: Who all are managing the site?
zakirgori I don't know where is Mumbai people?
ipsita rocking777: Let me know if I can contribute in any way
rocking777 ipsita, we need volunteers.
rocking777 if you are comfortable with COD
ipsita rocking777: Yup
rocking777 ipsita, great
RaviJK rocking777 yes..
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rocking777 okay thatnks. will let you know ipsita
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rocking777 okay then.. will post the scheudle in a while
ipsita Okay guys bye for now
rocking777 you all can check on g.d.o
ipsita Have to rush now ...
rocking777 bye ipsita
ipsita rocking777: Anything else to be discussed now?
rocking777 i think we are good for today
tanay yes asif,.
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rocking777 no ipsita.
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tanay so asif ,u ll be followin up with puttin up the session proposal form right on dcd site rite?
rocking777 yes. will follow up. will get you guys involved there
rocking777 so shall i put a post here with the schedule
rocking777 i eman a new post with the schedule?
tanay s asif
rocking777 so that it don't get missed out in other comments
rocking777 okay bye for now, catch you later
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tanay see u all,.
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tanay over n out,. rockin777 shall be posting a brief minutes of this chat as well as the proposed skeleton of the days program,. will be followed by a form for sessions proposals,. @all thanks for responding to chat request and making it here,.
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siva hi all
siva got stuck up in a meeting
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medhu siva: the meeting seems to be over
siva medhu, oooh
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rocking777 hey siva.. just sending MoM to everyone on mail . you can chk that once and can post the same on g.d.o
siva okie
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RaviJK rocking777 , can you cc me on the list
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rocking777 sent an mail to you
rocking777 all
rocking777 siva, plz check it once and post on g.d.o.
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zakirgori Hi to all Druplicon
siva kurund, hi
siva wikidkaka, hi
kurund hey siva how are you ?
siva fine
siva so hows drupal mumbai camp going?
kurund siva: if you are asking me.. i have no idea
zakirgori i can give you answer
siva zakirgori, sure buddy
siva kurund, i wanted to ask you something. Can you take a session on CiviCRM in drupal at hyd?
siva it will be a great session for NGOs
kurund siva: when is that ?
kurund siva: and what's the event ?
zakirgori IIT bombay fix people are submitting sessions
siva kurund, i wanted you come to hyd. Take a session on CiviCRM at Drupal Deccan camp on nov11
kurund zakirgori: what kind of sessions are you expecting ?
zakirgori getting more volunteer, talking with some internet provider for wireless setup in IIT and lots more
kurund siva: sounds interesting
zakirgori any thing releded to drupal you can see
zakirgori http://drupalcampmumbai.org/program/sessions/proposed
zakirgori but it has to confirm by other management team like Dipen and gaurav.
kurund siva: just wanted to know.. what kind of event it is ?
kurund siva: interested in agenda etc..
siva Drupal camp where Dries is coming
kurund zakirgori: i might propose a session too
siva we are having sessions on Drupal, Magento Integration
siva Moodle integration
kurund siva: kool.
siva so i thought CiviCRM will also make it a good one
kurund siva: yes sounds good..
zakirgori thats great most welcome
siva kurund, i would sincerely request you to come to hyd. I have been a fan of CiviCRM
siva and i really like how it helps NGOs
kurund siva: how big is the event .. how long? do you guys have agenda etc ?
zakirgori yep
zakirgori see this http://groups.drupal.org/node/177934#comment-603744
siva kurund, event is huge. around 600 ppl will be coming
Druplicon http://groups.drupal.org/node/177934 => Dries is visiting India! => 126 comments, 2 IRC mentions
siva It will be organized at IIIT-H in hyderabad
siva drupalcampdeccan.in
kurund siva: i didn't check it .. let me check.. it would be good to be at this event ..
siva thx
kurund siva: it's just Nov 11 right ..
kurund siva: fyi i love the date 11.11.11
siva
kurund siva: when you do plan to open registration ?
siva kurund, soon. once schedule & speakers are finalized
kurund siva: i think all the developers just love word "soon"
kurund siva: I can confirm you in day or so .. will ping you here..
siva sure
zakirgori Buy Kurund and siva sleeping catch you tomorrow.
siva bye
kurund zakirgori: c ya..

Shyamala,

Thanks for sharing the IRC chat here.
It would help others to get updated with the current progress moving around.