Meeting to discuss organizational issues of the Maastricht 2009 Drupalcon

Meeting of the organization team to discuss organizational issues of the Maastricht 2009 Drupalcon.

This post will contain the details and agenda for this meeting. Some first unprocessed ideas (overlap possible):

AGENDA

1. Status of the proposal
   ** Representation at DC Drupalcon
   ** Other bids (Paris, other?)
   ** Eurocon group http://groups.drupal.org/node/18528: what, how, when, where
   ** Evaluation writing proposal
   ** contact between team and DA

2. On line, virtual and voluntary collaboration
   ** Use of mailing lists, wikis, g.d.o., chat, irc, skype,google docs,calendar: when, where, what

3. Organisation, Task division, Responsibilities,
   ** Who is available how many hrs / week
   ** RoelG's proposal (see notes in google docs)
   *** 1. Faciliteiten-werkgroep, waarin ondermeer: lokatie, reisinfo
   *** 2.1 Communicatie-werkgroep, waarin ondermeer: (internationale) externe communicatie, websitebouw
   *** 2.2 Financiele-werkgroep: budget opstellen, bewaken
   *** 2.3 Voorzitter/Primes inter Pares die gemaakte afspraken bewaakt, bovenstaande groepen en ingehuurde partijen coordineert
   ** Berts proposal: email january
   *** algemeen projectleider, 10%
   *** alignment MECC, 5%
   *** alignment Drupal Association, 2%
   *** hoofd sponsoring, 20%
   *** helpdesk vragen , 40%
   *** vullen website, 10%
   *** bouw website, 50%
   ** Initial ideas in wiki on g.d.o
   *** sponsoring
   *** finances
   *** marketing
   *** communication
   *** location

4. Marketing. Website.
   ** core message we d like to communicate
   ** blog, twitter moments
   ** reach Tech colleges, Recruiting new Drupal developers
   ** short term tasks

5. Sponsoring

6. location
   ** accomodation (unimaas guesthouse)
   ** short term tasks

7. Programme
   ** Pre conference training

This meeting is for the organizers, not for interested by-standers.

The meeting will probably in Dutch.

The meeting will be in English.

Proposed place and time:
- Brussel (Fosdem) Sunday Feb 8, 18:00 - 19:00. Combined with some food, maybe?

Present (alfabetisch, rg) :
- Boris : Confirmed - Mongolian Barbecue :)
- Roel dm : Confirmed - I like sushi
- Roel G : Confirmed
- Olivier : Confirmed
- Tom Behets : Confirmed
- Thomas Narres : Confirmed

Pending:
- Armand ?
- Kristof J?
- Valentijn ?

Absent:
- Bert
- Kristof VT

todo preparation meeting:
- list attendants
- agenda
- reserve table at restaurant

Add you remarks as comments below.