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Master To Do List

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Submitted by Bevan on Mon, 2009-09-07 21:13

This is a wiki page. Edit it. Announcements go on the website. Also update the event page and consider reposting on gdo/nz.

  • You; Get involved
  • All; Assign, accept, complete and tick off these todos
  • All; Add to this todo list
  • Urgent, All; Arrange high speed and bandwidth internet into the venue
  • Confirm costs, get estimates/quotes for;
    • High speed internet into venue (see above)
      • Bevan had some conversations with Citylink but that didn't lead on
      • Josh Waihi tried to connect with someone in the NZX building next door who have Citylink fibre, but hasn't had luck (yet)
      • Bevan has connected with Richard at R2 who thinks he may be able to help us with either NZX fibre plus backhaul, or an alternative link (Satellite, wireless P2P, mobile CafeNet?)
      • Richard can't yet confirm what or how much and we should continue to pursue alternatives
    • 2 lunches
      • According to menus on the website, $25 pp per meal should be enough, but we need to have a conversation with Gail about it to confirm
    • Name badges
      • This is the bare minimum needed for stationary
    • Printed programme and other stationary
      • I think we spent about $300 on materials and some printing for combined name badge and programme for DS Chch, but Gold did much of it by hand and there were half the number of attendees. We will probably need to pay a printing company to do it.
    • Banner with sponsors' logos
      • We're not committed to this, but it would significantly increase value for sponsors. We won't order it till we know we can afford it, but need a quote/estimate in order to know.
  • Anyone; Find sponsors;
  • I_am_trying_to_understand: Find and organize speakers
  • Bevan; Decide registration price
  • Someone/Dan/Chris?; Allow users to register and pay on the website (See Website todo list or edit it)
  • Marketing;
    • All/Bevan; Re-announce DrupalSouth on mailing lists, Planet Drupal, Drupal Fire, blogs etc.
    • Bevan; Feature on g.d.o/nz
    • Bevan; Other g.d.o groups
    • Bevan; Notify likely attendees by email;
    • Christchurch attendees (again)
    • g.d.o/nz members
    • Ask speakers to blog/tweet/talk/podcast it
    • Ask sponsors to pass on word to staff, colleagues and clients
    • √ DrupalSouth Christchurch attendees (need to notify of error email too)
  • I_am_trying_to_understand; Put together the schedule/programme
  • Arrange food and drink with the venue
  • Bevan; Arrange transport of the Drupal banner from Christchurch to Wellington (See and discuss with Bevan, Gold, Jonathan or Dave)
  • Dave & Rob at Egressive together with Brian / Effusion; Arrange robust wifi network at venue
  • Design & print T-shirts and/or stickers
  • Arrange powerstrips and extension cords from Egressive, Effusion and/or Brenda Wallace / shiny

Completed tasks

  • Ask LCA organisers for some links from lca2010.org.nz and in media releases
  • Your company; Sponsor the event (Sponsorship is almost closed)
  • Chris & Dan (collab with Egressive); URGENT; Website!
  • Arrange high-resolution data projector, sound equipment, chairs, tables
  • Bevan/NZRS; Pay deposit on venue
  • Decide dates (Jan 16-17)
  • Book venue
  • Find and discuss venue options
  • Bevan; Discuss logo
  • Find out what dates and days attendees prefer See survey results
  • Bevan: Coordinate organisers, discussion and collaboration
    • Setup a private group on g.d.o
    • Invite interested individuals
Groups:
DrupalSouth Wellington Organisers