DrupalCon Copenhagen

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mortendk's picture

The proposal for copenhagen is on the drupalcon.dk site http://drupalcon.dk/cph/node/35
or can be read as one page here: http://drupalcon.dk/cph/node/35?print&book_recurse
or in the attached pdf.


The Danish DrupalCon Team wish to nominate Copenhagen as host for DrupalCon in either 2010 or 2011. Our mission is to show that even small countries have great communities. It is our firm belief that the people behind the Danish Drupal Community are capable of attracting developers, designers, business people and users from all over the world. Being a small community has taught us to look out into the world for both inspiration and collaboration. Now it's time to invite our fellow Drupals to experience how we work, think and socialize in Denmark. Being small is what makes us really great!

Our overall objective is to improve DrupalCon. This is not to diminish the previous DrupalCon's - they have all been great. We'll focus on quality and sustainability in every aspect of the conference. It's the small things that count.

Planning a high quality conference with international scope takes time. We have a very committed team and we believe that we are ready to take on the challenge in either 2010 or 2011.

How does your proposal meet the stated goals of the Knight Drupal Initiative program?: 

read out proposal

How long will your project take to complete?: 

11 months

How will you implement and distribute your project?: 

as described in the pdf file & website
http://drupalcon.dk/cph/node/48

What is your total budget estimate and how much funding are you requesting: 

to be decided

AttachmentSize
Nomination for DrupalCon Copenhagen 2010:2011 | drupalcon.dk_.pdf272.12 KB

Comments

Good proposal! It is too

s.Daniel's picture

Good proposal!
It is too early to calculate precisely but I'd be interested if you have made any rough estimations about costs for attendees like "Early bird tickets could be in the area of 100 / 200 Euros"?

Local teams won't set ticket prices

robertDouglass's picture

As the DA is assuming all financial risks and responsibilities the DA will also be setting the ticket prices. I don't know what they will be - it will depend somewhat on our success getting sponsors. One goal it to make ticket pricing more consistent between years.

we cant calculate the price -

mortendk's picture

we cant calculate the price - because its not our call as robert is pointing out.
Thats the reason why we didnt included that in our proposal

But we can say that we right now are working hard to pre sign deals with hotels so we can get better prizing.
You can see some of the hotels we are talking with here: http://drupalcon.dk/planning/node/76

Were gonna keep an old danish tradition "højskole tradition" with making huge dinner partys - so by getting catering from some of the top chefs in copenhagen we can keep the price for the drupalcon even further down (this is offcourse one of the options the attendees could use) And yes we will make sure that vegetarians will get awesome food.

fooBAR we know that the social of a drupalcon is very important. So we are gonna build our own bar. with our own brews + a chill out and lounge. So the party will never stop :P & the price for beers would be around 20dkk / 4$ /3€.

/morten.dk king of rock
morten.dk | geek Royale

Questions for the Copenhagen team

amye's picture

-- The commitments from Pro Drupal shops in the area to cover the Head Organizer's salary are a good idea. How do you anticipating coordinating with the Drupal Association? Do you already have candidates in mind for the position?

-- Where do you see an implementation/project planning track fitting within your current structure?

-- How do you see the respective roles of the event organizer and of the local teams combining effectively? See: Technical, Food, Trade Fair, Venue. My understanding is that a logistics company will be hired to help coordinate between the actual running of the conferences and the Drupal-specific portions.

-- On FooBar: What kind of commitments do you have in place to make that happen? How do you anticipate separating these tasks out from the planning process of DrupalCon?

  • How do you anticipate this DrupalCon being inclusive of other open source CMS communities?

Thanks Copenhagen!

heres the answers

mortendk's picture

Hey Amye heres the answers from cph

The commitments from Pro Drupal shops in the area to cover the Head Organizer's salary are a good idea. How do you anticipating coordinating with the Drupal Association? Do you already have candidates in mind for the position?

The current plan is to get the sponsors of the upcoming DrupalCamp Copenhagen to pony up some €, making their sponsorship a contribution to DrupalCon Copenhagen as well. In addition to the sponsorships, we are in the process of applying for funds from various public sources.

We need to fund two positions:

  • Head SPOC The person in charge of long term planning. We don't yet have a candidate, but we won't have to fill the position before we are certain that DrupalCon is coming to Copenhagen.
  • Whip The person herding the Danes. We may have to give this to mortendk to shut him up.

!We're still debating the number of positions needed. You can follow the discussion at: http://drupalcon.dk/planning/node/102

Where do you see an implementation/project planning track fitting within your current structure?

Currently, we plan to have sessions on these themes on the Business track.

How do you see the respective roles of the event organizer and of the local teams combining effectively? See: Technical, Food, Trade Fair, Venue. My understanding is that a logistics company will be hired to help coordinate between the actual running of the conferences and the Drupal-specific portions.

All the SPOCs will be in close contact with the head SPOC, who will be the main point of contact of DrupalCon Copenhagen.

We don't know how this is going to work when the event company gets involved. At the moment we are just trying to collect as much local knowledge as possible.

All communication by the SPOCs will take place using "open" mailboxes, which can be accessed by all team members. If a SPOC falls ill or is otherwise unable to do his or her work, another person will be able to take over.

On FooBar: What kind of commitments do you have in place to make that happen? How do you anticipate separating these tasks out from the planning process of DrupalCon?

The FooBAR will be run by a separate team who have experience with running a Bar/Cafe (so the coffee, espresso, etc. will be tasty and the beer poored just right).

The FooBAR will either be located at the venue or really close by (2-5 minutes by foot). This will of course depend on the actual venue. We will set this up according to Danish law. Only people with conference passes will have access and we will have clear rules of acceptable behavior.

FooBAR will not just be a place for partying. We will set aside a seperate area for people who just want to hang out with their fellow drupallers.

How do you anticipate this DrupalCon being inclusive of other open source CMS communities?

We are planning on having members of the local Wordpress, Typo3 and Umbraco communities give sessions at the conference. They'll get a chance to tell us why Drupal sucks and their system of choice rocks. We have done this at previous DrupalCamps, and it makes for some really fun sessions.

Thanks Copenhagen!

Tak.

/morten.dk king of rock
morten.dk | geek Royale

Danish press show their interest

zorp's picture

The word has reached the danish press that we are in the run for DrupalCon. So far two stories are out there (in danish off course).

You can find the links here: http://drupalcon.dk/planning/node/117
Where we will be posting info about all press coverage we get.