Sprint mentorship and funding review

Here's the raw IRC transcript - aside from pretty unanimous approval to fund the Media sprint there are some good discussions about overall policies and guidelines - http://groups.drupal.org/node/27506

[10:54am] gusaus: heh packed house
[10:54am] nedjo: aaronwinborn: I see you've found funding for a couple of your travel costs?
[10:55am] aaronwinborn: nedjo: yes, i'd forgotten to ask in-house in my quest to make the sprint happen
[10:56am] aaronwinborn: arthur foelsche is the last, but he's also the most important person in my view to come to the sprint, since he created the initial media api
[10:58am] • Tiburon lurks in the corner while attending two meetings at the same time
[10:58am] gusaus: aaronwinborn: more important than me
[11:00am] aaronwinborn: gusaus: are you planning to attend the sprint? sorry, if so, i inadvertently left your name off the list... i know you were one of the people i initially invited, but i didn't remember seeing a response
[11:00am] aaronwinborn: looking
[11:01am] gusaus: aaronwinborn: no - I am planning on coming back east for an extended period, but that's cutting it too close
[11:01am] aaronwinborn: ah
[11:01am] tha_sun joined the chat room.
[11:01am] tha_sun: WTF?
[11:02am] gusaus: plus, I'm still trying to figure out what role I'd play at a sprint - coordinator of some sort
[11:02am] tha_sun: I CAN HAZ CHANNEL TOPIC?
[11:04am] gusaus: tha_sun: http://groups.drupal.org/node/28628
[11:04am] aaronwinborn: and http://groups.drupal.org/node/28526
[11:04am] aaronwinborn: maybe we need druplicon in here?
[11:05am] gusaus: is this room going to stay open?
[11:05am] nedjo: If it seems useful I guess we can request drupalicon.
[11:05am] nedjo: Not for today obviously.
[11:05am] tha_sun: hmmm... I should participate on that media sprint....
[11:05am] nedjo: k, thanks for coming.
[11:06am] nedjo: Some brief background.
[11:06am] nedjo: The Drupal Association has allocated $5,000 this year to support Drupal code sprints.
[11:06am] nedjo: $1000 has been spent.
[11:07am] nedjo: We got a request from aaronwinborn for funding for upcoming media sprint.
[11:07am] nedjo: We didn't have a process in place for evaluating requests so decided to put one together.
[11:07am] nedjo: I volunteered as one of the permanent members to coordinate.l
[11:08am] nedjo: We drafted some guidelines, invited people to participate, and aaronwinborn put in an application.
[11:08am] tha_sun: k
[11:09am] litwol|mac joined the chat room.
[11:09am] litwol|mac: sup
[11:09am] gusaus: great idea - thanks for setting this up
[11:09am] Tiburon: off- agenda topic ... you could register the channel with ChanServ to make it persistent ... just keep #drupal- so #drupal have ultimate control
[11:09am] Tiburon: link to guidlines?
[11:09am] nedjo: The idea is we will have an ongoing group of volunteers who both (a) mentor sprint organizers and (b) evaluate funding requests.
[11:09am] litwol|mac: aaronwinborn: hey hows it going ?
[11:09am] litwol|mac: psyched about media sprint ?
[11:09am] aaronwinborn: hey litwol|mac
[11:09am] nedjo: The group is at http://groups.drupal.org/sprints
[11:10am] aaronwinborn: yep, we're talking about funding right now
[11:10am] Tiburon: thank you
[11:10am] litwol|mac: cool cool
[11:10am] litwol|mac: aaronwinborn: i've seen your funding request and in the venue costs you had $unknown
[11:10am] Topic changed to "http://groups.drupal.org/node/28628 http://groups.drupal.org/node/28526" by aaronwinborn.
[11:10am] tha_sun: Hm. Ideally, I'd see a voting system here to gather the common interest in certain sprints
[11:10am] litwol|mac: if you guys are curious its about 250$ / hour when renting our office space. so we got that much for a whole 2 days worth.
[11:11am] aaronwinborn: ah, good to know
[11:11am] gusaus: the guidelines are here - http://groups.drupal.org/node/27506
[11:12am] aaronwinborn: tha_sun: how close are you to nyc? you're more than welcome to attend, of course -- i personally would be excited to have you part of the sprint
[11:12am] nedjo: tha_sun: our task for today I guess is to evaluate the specific proposal from aaronwinborn, who is here to answer any questions.
[11:13am] tha_sun: alrighty
[11:13am] gusaus: possibly we should also discuss any questions/comments about general guidelines and direction
[11:13am] nedjo: Beyond that, yes, we'll need to figure out how to weight different sprints, if we get various applications.
[11:13am] tha_sun: Is this a virtual or... uhm, already answered
[11:13am] tha_sun: How many people will attend?
[11:14am] nedjo: I only had one confirmation, Bojhan, and it looks like he's not around....
[11:14am] litwol|mac: aaronwinborn: ill be there both days, as well as rob
[11:14am] litwol|mac: but we're not on the list
[11:14am] nedjo: We've kinda rushed this first application, since we need a decision soon and we've just put this process in place.
[11:15am] gusaus: well.. the sprint definitely seems to meet all the parameters
[11:15am] aaronwinborn: litwol|mac: ah, that was an oversight -- i was using the list on the signups. noticed that jody needs to fill in her whole name in her profile -- i'll nag her about that
[11:15am] tha_sun: That is for sure
[11:15am] nedjo: Maybe we could do a quick round and say whether we are a) potential ongoing sprint mentors and application evaluators, (b) participants in the media sprint, or (c) both.
[11:16am] tha_sun: But there should be a minimal amount of attendees, no?
[11:16am] tha_sun: I'm d) nothing
[11:16am] aaronwinborn: for the future, druplicon might be good to have in the channel as well, to record it, since it's a quasi-official meeting?
[11:17am] gusaus: I'm e) all of the above
[11:17am] aaronwinborn: i'm c)
[11:17am] litwol|mac: tha_sun: re min number of attendees: Quantity doesn't mean quality
[11:17am] aaronwinborn: should be a quorum at the least, i'd expect
[11:18am] gusaus: aaronwinborn: is there a dedicated sprint coordinator?
[11:19am] aaronwinborn: i'm the ad-hoc coordinator for this latest sprint, but pretty much only because i was the person that jumped up and said, 'hey, let's get this thing rocking some more...'
[11:20am] nedjo: tha_sun: since we're just getting started, and since the request is small, I'd be comfortable going ahead with just a couple of evaluators.
[11:20am] aaronwinborn: litwol|mac: got the space
[11:20am] aaronwinborn: dopry volunteered to head up food
[11:20am] aaronwinborn: so it's definitely a group effort
[11:20am] • litwol|mac nods
[11:20am] nedjo: tha_sun: Are you in for helping evaluate this application?
[11:21am] litwol|mac: nedjo: let me quote
[11:21am] litwol|mac: 1) 14:14 gusaus: well.. the sprint definitely seems to meet all the parameters
[11:21am] litwol|mac: 2) 14:15 tha_sun: That is for sure
[11:22am] nedjo: I know, but I'm a stickler for details
[11:22am] aaronwinborn: heh
[11:22am] gusaus: heh - we should definitely look thru app and make sure - will also help solidify the process
[11:22am] aaronwinborn: litwol|mac: can be the secretary, since druplicon's not here
[11:22am] litwol|mac: We got pretty much all the ends covered as well as each person involved has a long and poved track record of successfully organizing such sprints/events.
[11:23am] litwol|mac: proved *
[11:23am] litwol|mac: proven*
[11:23am] aaronwinborn: paved*
[11:23am] litwol|mac: so that makes me ask: What's next? or are we just having a difficult time getting over that first ever app approved?
[11:23am] tha_sun: nedjo: in general, yes, but I'm not really sure to what kind of responsibility I'm taking on here
[11:24am] litwol|mac: lets pop that cherry and move on to figuring out the official process based on past experience (of the one approved app )
[11:24am] nedjo: I will send a recommendation to the DA based on this meeting.
[11:25am] gusaus: aaronwinborn: what's the desired outcome of the sprint?
[11:25am] nedjo: tha_sun: so the responsibility is, was a community member who participated in the meeting and made recommendation.
[11:26am] tha_sun: ok, I can handle that
[11:26am] nedjo: Let's go through the "application evaluation criteria" one by one.
[11:26am] nedjo: 1. Sprint addresses a recognized need in Drupal development.
[11:26am] aaronwinborn: gusaus: the goal is to get a beta release of the Media module ready (or at least a stable alpha), for Drupal 7 (and 6 if there's enough interest in backporting during the sprint)
[11:27am] aaronwinborn: gusaus: the Media module provides an API for creating a GUI to manage files, media, and other streams using PHP Stream Wrappers
[11:27am] litwol|mac: I have too many rooms open. if you guys need me you know where to find me.
[11:28am] litwol|mac left the chat room. (""if you are not 100% unavailable for at least 2 hours a day, you probably aren't getting much done that's of any importance.")
[11:28am] nedjo: I think it qualifies, since media handling is an area needing improvements.
[11:28am] tha_sun: Yes, it definitely qualifies.
[11:28am] gusaus: agreed
[11:28am] aaronwinborn: it has the full support of over a dozen media module maintainers, and the eye of #d7ux over the past few months
[11:28am] aaronwinborn: ok, then that's out of the way
[11:29am] nedjo: 2. Sprint is producing improvements in Drupal core, or a particularly high priority issue in contrib, or drupal.org.
[11:30am] gusaus: agreed
[11:30am] nedjo: Agreed.
[11:30am] aaronwinborn: agreed
[11:30am] Tiburon: agreed (sorry ...also in meeting in #drupalcon)
[11:30am] tha_sun: well, yes. I think we can short-cut this.
[11:30am] nedjo: 3. Sprint includes an action plan for integrating the results into released code.
[11:31am] aaronwinborn: ideally, we'll be able to move large parts of the code as a patch for drupal 8, as we did w/ the php stream wrappers
[11:31am] nedjo: Yes, to media module.
[11:31am] aaronwinborn: there's a roadmap for that as well
[11:31am] nedjo: tha_sun: let's mentally review the remaining items and identify any questions.
[11:32am] aaronwinborn: i'm also going to continue working on making sure there are enough open issues and documentation during the next two weeks to ensure enough work for everyone (of all the various levels of expected expertise)
[11:33am] tha_sun: # Sprint is timed appropriately in terms of the Drupal release cycle (e.g., is not producing new core features during code freeze).
[11:33am] tha_sun: It's touching contrib now, D8 later.
[11:33am] tha_sun: # Sprint has been planned in an open and inclusive way, inviting participation.
[11:33am] tha_sun: Seems so. (I didn't know, but I was busy with core)
[11:33am] tha_sun: # Sprint includes the participation of recognized leaders in the area being addressed.
[11:33am] tha_sun: Oh yeah.
[11:33am] tha_sun: # Applicants have sought other sources of funding; the DA is covering only a portion of the total cost.
[11:33am] tha_sun: Unsure.
[11:33am] tha_sun: # If the DA recently sponsored a sprint in the same area of development, the new sprint builds on the progress of the prior sprint.
[11:33am] tha_sun: Unsure.
[11:33am] gusaus: I think establishing some sort of continuity between sprints is pretty key
[11:33am] nedjo: # Applicants have sought other sources of funding; the DA is covering only a portion of the total cost.
[11:33am] aaronwinborn: pretty much everyone going to the sprint is either local to NYC or has other sources of funding to cover travel. at this point, Arthur Folsche is the only person left that we need to make sure gets there
[11:34am] nedjo: So, yes, that's well covered. In fact the request just went down by nearly half since funding was found for two people's travel costs.
[11:34am] nedjo: # Applicants have sought other sources of funding; the DA is covering only a portion of the total cost.
[11:34am] nedjo: sorry, wrong point....
[11:35am] nedjo: # If the DA recently sponsored a sprint in the same area of development, the new sprint builds on the progress of the prior sprint.
[11:35am] aaronwinborn: arthur is a key player, as he's been involved since the beginning, and wrote the original draft API (and nagged everyone to get people motivated about helping to implement it)
[11:35am] nedjo: That's not directly relevant, since the DA hasn't provided previous media sprint funding.
[11:35am] nedjo: But this is part of an ongoing set of sprints.
[11:36am] nedjo: So it seems all criteria are soundly met.
[11:36am] nedjo: Any further questions?
[11:37am] nedjo: aaronwinborn: can you be the contact for the funding?
[11:37am] aaronwinborn: yes, i'm fine with that
[11:37am] nedjo: that is, you collect receipts and get them to the DA for reimbursement?
[11:37am] nedjo: Great.
[11:37am] aaronwinborn: definitely
[11:38am] nedjo: Now we should examine the amount of the request relative to our budget.
[11:38am] gusaus: how does the DA do the funding - pay each individual requesting?
[11:38am] nedjo: We have $4,000 remaining for the year in sprint funding.
[11:39am] aaronwinborn: what's the fiscal year?
[11:39am] nedjo: The DA will approve the total and then cut a single reimbursement cheque when receipts are submitted.
[11:39am] tha_sun: And how many other sprints/applications are planned/there?
[11:39am] nedjo: aaronwinborn: good question. I kinda think it's a calendar year, but I don't know.
[11:40am] nedjo: tha_sun: we don't know.
[11:40am] aaronwinborn: and how many have been funded thus far? i know it's $1k, but don't know what the portion of each sprint has averaged
[11:40am] nedjo: tha_sun: so if this was an appication for say $3000, I'd think it was too much.
[11:40am] tha_sun: I could think of d.o d7 upgrade, d.o redesign.
[11:40am] gusaus: nedjo: so aaronwinborn would get the check and then he'd write check to reimburse the others?
[11:41am] nedjo: gusaus: I think that's how it's supposed to work. Which in this case doesn't make a ton of sense, since there's only one expense and it's not aaronwinborn's.
[11:42am] aaronwinborn: that wasn't true yesterday, but is today
[11:42am] gusaus: think having a better system is pretty important
[11:42am] nedjo: tha_sun: there's a separate budget for d.org upgrading, and I think the association funded sprints out of that rather than the sprints budget.
[11:42am] nedjo: aaronwinborn: I believe $1000 was spent on a single sprint. I''ll try to look that up.
[11:43am] aaronwinborn: gusaus: the problem is that it's a volunteer system, so we'd have to keep that in mind going forward
[11:43am] aaronwinborn: though i agree there should be a formal system
[11:44am] aaronwinborn: that could be as simple as keeping a signature in place of the person taking responsibility, to help keep people honest, i imagine
[11:45am] gusaus: aaronwinborn: you mean the associations involvement?
[11:45am] aaronwinborn: as i recall, the DA's banks are based in belgium too? so it might be paypal? but that's a technicality
[11:45am] aaronwinborn: gusaus: no, i meant the sprint coordinator
[11:46am] nedjo: So this application is for $300, a small portion of our available budget.
[11:46am] gusaus: so the sprint coordinator shouldn't have the burden of collecting/distributing funds - is that what you're saying?
[11:47am] nedjo: a key need from the DA's point of view as expressed by Jacob, the treasurer, is having one individual taking financial responsibility.
[11:48am] aaronwinborn: w00t: a little off topic, mverbaar just posted new mockups for the media module at http://www.flickr.com/photos/mverbaar/sets/72157622536479456/
[11:48am] gusaus: nedjo: one individual per sprint?
[11:49am] nedjo: gusaus: Yes.
[11:49am] nedjo: tha_sun: ready to recommend the $300 for media sprint?
[11:49am] aaronwinborn: gusaus: no, i think the sprint coordinator should be that person; we can't have the DA take on that kind of role, considering they're volunteer
[11:49am] tha_sun: wow, only $300?
[11:50am] tha_sun: I would even recommend more, but if it's 300, then I certainly +1 that.
[11:50am] aaronwinborn: we chose NYC intentionally, because there are so many people involved living in the city. plus several of us are being sponsored by other companies
[11:50am] nedjo: I know, it was a no brainer from the start, but it was important and useful to run through the process.
[11:51am] nedjo: Okay, I think we have our recommendation. Any quick thoughts on the process?
[11:51am] gusaus: +1 if my vote counts
[11:51am] tha_sun: nedjo: You know what?
[11:51am] tha_sun: We should create a project on d.o for that.
[11:51am] nedjo: tha_sun: for what?
[11:51am] tha_sun: Same as we do for CVS applications.
[11:51am] tha_sun: http://drupal.org/project/cvsapplications
[11:51am] aaronwinborn: that's not a bad idea
[11:52am] gusaus: yes - I have have questions/thoughts on guidelines - some already touched on here - http://groups.drupal.org/node/27506
[11:53am] aaronwinborn: nedjo: i liked how you stepped through each of the items of the guidelines. helps guide the conversation; it's a good idea to have an agenda anyway, and that makes it easy to follow
[11:53am] tha_sun: A project gives us all for free - submission guidelines, an open issue queue to tackle applications + related issues, etc
[11:53am] nedjo: tha_sun: good idea.
[11:53am] tha_sun: not to mention e-mail subscriptions
[11:54am] aaronwinborn: ah, that would be good for doing QA from a larger interested community who might not be able to attend the meeting as well
[11:54am] tha_sun: AND
[11:54am] tha_sun: SOMEDAY
[11:55am] tha_sun: we'll have issue subscriptions. +1
[11:55am] nedjo: Obviously a couple more evaluators would be good.
[11:55am] tha_sun: So we have measure of interest in all sprints
[11:55am] gusaus: well.. let's try to hook that up if we can
[11:56am] nedjo: In this case the evaluation was easy, but what if it was harder to agree if, e.g., the sprint met an identified need, or if the right people were involved?
[11:56am] tha_sun: you mean if it didn't ?
[11:57am] nedjo: Right.
[11:57am] aaronwinborn: might have the DA set a number of a necessary quorum, perhaps a minimum of 1-2 from the DA permanent members, and maybe a certain number from the general membership
[11:57am] aaronwinborn: in fact, that could be a place where people might feel like they can plug in, since they otherwise don't have voting rights currently
[11:57am] tha_sun: nedjo: well, yeah, then an issue might "won't fix"
[11:57am] tha_sun: s/issue/application/
[11:58am] gusaus: few policy questions... - just to clarify - the DA is just providing general support because it's policy not to fund individual projects (for the most part) - that's why funding virtual are off the radar?
[11:58am] nedjo: aaronwinborn: good suggestion. And, possibly, a defined role for sprint participants in an evaluation meeting, e.g., they're there to provide information as needed.
[11:58am] tha_sun: For good reason. We have many sprints going on, and the DA should only help in funding those that match all criteria
[11:59am] nedjo: gusaus: It's a delicate question. The DA isn't supposed to direct Drupal development in any way.
[11:59am] Bojhan joined the chat room.
[12:00pm] aaronwinborn: i know it's a sticky business -- the DA by its charter isn't supposed to influence the development of drupal
[12:00pm] aaronwinborn: ah
[12:00pm] aaronwinborn: nedjo: beat me to it
[12:00pm] nedjo: Hi Bojhan! Did I get the time wrong? we started an hour ago and have wrapped up...
[12:00pm] gusaus: nedjo: right - that's a very important point that needs to be clear
[12:00pm] Bojhan: nedjo: No you where totally right, but my train had a delay
[12:01pm] gusaus: so funding general support (such as travel) keeps the DA out of sticky business
[12:01pm] Bojhan: nedjo: could you give a sumup?
[12:01pm] nedjo: Bojhan: We went through the evaluation criteria one by one.
[12:02pm] nedjo: And felt the sprint met all very well.
[12:02pm] nedjo: We looked at the available budget, $4000
[12:02pm] Bojhan: or wait, just post the backlog in drupalbin?
[12:02pm] nedjo: sure.
[12:02pm] Bojhan: aaronwinborn: Wondering, how come you didn't invite maarten?
[12:04pm] aaronwinborn: aack! that's a big oversight i thought he was on the original email i sent, but i see now it wasn't
[12:04pm] • aaronwinborn cries.
[12:05pm] aaronwinborn: he knows about it, and has been doing the brunt of the work from #d7ux, but i never actually officially invited him
[12:05pm] Bojhan: aaronwinborn: I think it would be very valuable having him there
[12:05pm] aaronwinborn: i'd assumed he hadn't responded because of the distance involved
[12:05pm] nedjo: Bojhan: http://drupalbin.com/11731
[12:06pm] gusaus: nedjo: so to follow up one why the DA can't fund specific development - there still seems like there's room for joint fundraisers and sprints where specific development funds could come from an other source
[12:08pm] gusaus: resources could also be people and knowledge - i.e. if the DA needs help coordinating and can't round up enough volunteers
[12:08pm] nedjo: My understanding is, the DA can fund specific development, if it's development that's required to meet the DA's mission.
[12:09pm] nedjo: So for example the DA may fund development for the drupal.org upgrade.
[12:09pm] nedjo: or redesign.
[12:10pm] aaronwinborn: well, it's belated, but i just sent maarten an invitation. i imagine it's nearly impossible for him at this point (not sure how difficult it is to get a visa into the us)
[12:10pm] Bojhan: Wondering for these reviews, is there a expected answer from this evaluation? So, for example when I put an request in, I know a month in advance I know wheter I get sponserd or not?
[12:10pm] Bojhan: aaronwinborn: easy
[12:10pm] aaronwinborn: ah, ok
[12:10pm] Bojhan: aaronwinborn: But its probally more the flight costs
[12:10pm] aaronwinborn: especially when it's only 3 weeks out
[12:11pm] nedjo: In this case we didn't have a lot of lead time, since we're just creating this process.
[12:11pm] gusaus: ya - from what I can tell is it's pretty murky, and DA funding of individual projects is probably something that would take awhile to figure out
[12:11pm] Bojhan: gusaus: I think thats fine to be honest,
[12:12pm] Bojhan: gusaus: Sprints are most important, individual projects - you can usually find funding for trough other means
[12:12pm] nedjo: Bojhan: Any remaining questions about the sprint and whether it meets criteria for funding?
[12:12pm] aaronwinborn: having a project issue queue will help document the process as well
[12:13pm] nedjo: Bojhan: would you be comfortable recommending DA funding of $300 for the sprint, covering one participant's travel costs?
[12:13pm] nedjo: I have to sign off soon.
[12:13pm] nedjo: Thanks all for taking the time!
[12:14pm] aaronwinborn: thanks for heading this up, nedjo!
[12:14pm] gusaus: sharing the process - mentoring sprint coordinators def. will be a step in the right direction
[12:14pm] Bojhan: nedjo: I conciderd the outline - how it incorporated into Drupal core or contrib somewhat slim - for next time, we should probally set a req
[12:14pm] Bojhan: nedjo: Thanks
[12:14pm] gusaus: nedjo: thanks
[12:14pm] Bojhan: nedjo: $300 seems totally all right
[12:14pm] Bojhan: aaronwinborn: How many people are comming?
[12:15pm] aaronwinborn: there are 14 confirmed attendees, room for 20-30 i think litwol said
[12:15pm] nedjo: I'll write up a post about this for meeting and post it to the sprints group. please comment to fill in what I miss. Thanks all.
[12:15pm] Bojhan: aaronwinborn: Alright, how are you going to handle communication in eetween those 14 people?
[12:16pm] aaronwinborn: we have a road map that i'm going to fill in w/ more details, get several issues open and documentation filled out, to make sure people are able to start running at the sprint
[12:17pm] aaronwinborn: i'm really sorry, i have to go pick up my daughter at the bus stop, but i'll be back in about 10 mins
[12:17pm] Bojhan: aaronwinborn: sure
[12:17pm] Bojhan: tha_sun: lol just reading the backlog, $300 is crazy low
[12:17pm] gusaus: aaronwinborn: ya - there are some tie ins w/ kata we need to discuss
[12:22pm] You left the chat by being disconnected from the server.
[12:23pm] You rejoined the room.
[12:28pm] aaronwinborn: back
[12:29pm] gusaus_: there another DA/marketing related meeting in #drupalcon
[12:30pm] gusaus_: really hard to keep track of anything these days
[12:30pm] aaronwinborn: Bojhan: yeah, most of the participants are local and/or being sponsored by their companies, like advomatic, mansueto, zivtech, acquia, etc
[12:31pm] aaronwinborn: Bojhan: if maarten says he can come, i'll hit them all up to help share the cost, because like you said, he's essential to the project. i needed you checking over my shoulder earlier
[12:31pm] Bojhan: aaronwinborn: I am sorry, heh
[12:34pm] Bojhan: aaronwinborn: I will ping him if I see him
[12:35pm] Bojhan: aaronwinborn: Well 12 is doable, what I experienced to be really important is allowing people to read-in upfront, whether that beign the general "what we are going to do" and perhaps a "who will do it"... but more then a link, an actual document people can take with them on the road (although that probally doesn't apply to much)
[12:37pm] gusaus_: this is all for the media module, yes - so you could dole out tasks using d.o.
[12:37pm] aaronwinborn: Bojhan: ah, that's a great idea! i'll make up a pdf this week, and make sure to get to folks by the monday before the sprint
[12:38pm] aaronwinborn: there is plenty of documentation that could be put into such a document
[12:38pm] aaronwinborn: it would be useful for people new to the project, and helpful as a refresher for the rest
[12:39pm] Bojhan: aaronwinborn: yup
[12:40pm] gusaus left the chat room. (Connection timed out)
[12:40pm] You are now known as gusaus.
[12:40pm] gusaus: think it would also be helpful to have a person or two that can be the dedicated task manager - not just for one-off sprints, but for the span of an entire project
[12:40pm] Bojhan: aaronwinborn: I did a sprint in june, with 25 people - I actually set up a website, formed teams ect in advance, heh
[12:40pm] aaronwinborn: also, pingvision has offered up drupalmedia.org for the effort as well -- i can use that as a secondary storehouse to augment gdo
[12:41pm] aaronwinborn: i'm sure gusaus would also be happy to let us set up part of drupalkata to help as well
[12:41pm] Bojhan: aaronwinborn: yhea, that wouldn't be to bad to focus just handy links.
[12:41pm] aaronwinborn: since it's using OA
[12:41pm] gusaus: aaronwinborn: was just going to mention that - http://drupalkata.com/home
[12:41pm] Bojhan: aaronwinborn: http://sprint.drupalusability.org/
[12:41pm] aaronwinborn: ah nice, bookmarking that...
[12:42pm] gusaus: that's mainly why I'm asking about what the DA can and can't do - the Drupal Kata will be able to fund individual projects
[12:44pm] gusaus: drupal dojo will be a place to broadcast, promote, and keep track of all these things once aaronwinborn finishes the site
[12:51pm] Bojhan: gusaus: So the budget out of the DA for sprints is 5000 ?
[12:51pm] gusaus: Bojhan: yes - and 1000 has been spent
[12:51pm] Bojhan: gusaus: oef, all right - 5000 is not a lot, heh
[12:52pm] gusaus: ya - I don't think we're clear how that budget is decided and what could be ways to increase it
[12:53pm] aaronwinborn: yes, i think it would be good for the DA to take a more active role in supporting sprints. i said as much in my application for permanent membership last year
[12:53pm] aaronwinborn: every sprint i've been aware of has ended up with awesomeness as a result
[12:55pm] aaronwinborn: there's a magic that happens when you get a group of drupalers in the same room together -- even if they're people you work with in #irc every day, it's still different to be able to talk in person
[12:55pm] gusaus: aaronwinborn: from what I can tell, the DA is pretty tapped w/ resources already - however, I think there are ways we can provide support
[12:55pm] aaronwinborn: of course, that's also what happens w/ drupalcons and meetups -- the sprint has a different focus to it
[12:57pm] aaronwinborn: gusaus: that reminds me -- any takers on designing the new dojo? i wasn't able to be in the conference last week
[12:58pm] gusaus: aaronwinborn: tentatively yes - but that's probably going to be dependent on if we can raise the funds
[12:58pm] Bojhan: gusaus: I see, we should have millionaires backing up DA, to be honest
[12:58pm] Bojhan: gusaus: why are we not doing that
[12:59pm] Bojhan: aaronwinborn: Sprints, also laregely depend on the work -after, atleast for core work
[1:00pm] Bojhan: aaronwinborn: for contrib you can achieve loads at the sprint, but for core I am more intersted in the plan-for-after for example
[1:01pm] aaronwinborn: good point
[1:02pm] gusaus: well.. funding projects is something we want to facilitate with the Kata - there will be a mechanism to collect / distribute funds and also 'hopefully' and non-profit org behind the effort
[1:03pm] Bojhan: gusaus: Why is the Kata seperating effrots from the DA?
[1:04pm] gusaus: DA isn't funding individual projects and also doesn't have the resources
[1:04pm] gusaus: Bojhan: at least that's the sense that I get from talking to several people
[1:05pm] Bojhan: gusaus: Yup, but money administration shouldn't be a problem
[1:05pm] Bojhan: gusaus: We should probally have a BoF on this @ Drupalcon
[1:05pm] gusaus: that said, there definitely should be many ways to compliment each other and pool resources
[1:05pm] Bojhan: gusaus: its already 1 pool
[1:07pm] gusaus: well.. honestly, it's very difficult getting any sort of support for a grassroots, community effort - even if you know a lot of people, it's hard to get their time
[1:10pm] Bojhan: gusaus: yhea, thats why comming out of the DA is going to be more attractive, then an iniative, while for you it shouldn't really differ
[1:11pm] Bojhan: gusaus: anyway, do what you fit best, I am ofcourse biased.
[1:12pm] gusaus: Bojhan: actually that's mainly my experience from people w/ in the DA - their advice is to start something up on the outside
[1:13pm] Bojhan: gusaus: I know, but thats the worst thing DA could do
[1:13pm] Bojhan: gusaus: No offense to DA, but GTD should apply more then politics (mostly there arn't even any, people just assume there are)
[1:14pm] • Bojhan should probally become more active member of DA, but oh well
[1:15pm] gusaus: agreed - it's mainly a resource issue - there's a lot they're still sorting out and seems like they're taking on even more
[1:15pm] Bojhan: gusaus: Doesn't really help, that the people on the board are the bussiest people inthe world
[1:17pm] Bojhan: gusaus: Its a maturing thing, as mentioned on Drupalcon Paris - we need to mature, in all of its aspects, organisational, political, code, design - all of it
[1:18pm] gusaus: heh - well... I think there will be a lot sorted out as we move forward w/ the Dojo/Kata - while I do think there will be ways to compliment and pool funds, it's not going to come from the DA right away
[1:19pm] Bojhan: gusaus: I guess, I whish we had the DA function as a GHOP,GSOC,KATA,Sprint all togheter
[1:20pm] Bojhan: but I am guessing, we need someone fulltime for that
[1:22pm] gusaus: it's all good for drupal, so I do see DA playing a role where it sees fit - think that will evolve over time
[1:23pm] gusaus: a huge problem is being able to keep track of all that's happening - that's why bringing the dojo site back more as a broadcast channel/recommendation system is really important
[1:25pm] gusaus: aaronwinborn: on that note - we should probably touch base in #drupal-dojo
[1:35pm] gusaus: Bojhan: the Dojo site and group will be more of a enabler and promotion/collaboration space for GHOP, GSOC, KATA, Sprints, etc. - once reason it slowed down was that it was trying to be too many things