Drupalcamp Twin Cities 2012 Planning Committee Minutes

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This web site holds the minutes for the DrupalCamp Twin Cities 2012 Planning Committee. The 2012 camp is tentatively planned to be held on the University of Minnesota Minneapolis Campus on 18-19 May 2012.

Related pages:

Meeting Minutes

Conference Call

10/4/2011

ATTENDEES

Ray, Dan, Jeremiah, Peter, Chad, Drew, Barry

AGENDA

  • Review meeting notes from 9/22 kick-off
  • Short term tasks: what do we need to focus on right now?
    • Website
    • Venue
    • Hooks: Sprints? Keynotes? Featured Speakers?
  • Planning committee chair volunteers

Website discussion

  • Registration process
    • Was a bit wonky last year
    • Let's make it "better" this year
  • Drupal 6 or 7?
    • Denver is using 7
    • COD isn't available yet
  • Registration tasks
    • Training
    • Parties

Timelines

  • Be ready to promote at DrupalCon
  • Have site ready before DrupalCon
  • January launch?

Actions

  • Review Dan's design on the next call, I'll send the last concept I did to the list
  • Touch base with DA about fiscal agency
    • Jer will reach out to Drew on this
  • Review D7/D6
  • Discuss Free Training
  • Parties that require registration
  • New recruits
    • Focus on existing meetups, happy hour, dug, etc.
  • IDENTIFY Conference Chairs Positions:
    • Project Manager, Website Design, Communications/Marketing, Sessions, Venue, Food/Beverage, Sponsors, Accounting/Budget, Website Development
  • Conference Chairs Filled:
    • Communications/Marketing - Peter
    • Venue - Chad Fennel
    • Project Manager - Jer
    • Web Design - Dan
  • Work on setting up a general site (tcdrupal.org) as a year-to-year presence

Kick-off Meeting

Thu 22 Sept 2011 6:00pm
Tightrope Media Systems

ATTENDEES

Ray Tiley, Jer Davis, WIlbur Ince, Pete Sohal, Ben Preece, Keith Pierce, Andrew Kay, Chad Fennel

NOTES

  • Planning minutes: http://groups.drupal.org/node/177884
  • We should put additional stuff on registraion, like "how advanced are you?"
  • 2 days of sessions, pretty big drop on day 2 (saturday) how do we adjust session balance to give more to the folks only showing up on friday
  • More professional video capture
    • Andrew has tcdc2011 Vimeo.com account info if needed for posting/hosting video
  • Venue
    • U is still on the table
    • Library had some policy change
    • Science and engineering was our big sponsor, probably still on board
    • We may have to pay for wireless this time
    • 318 we won't know about booking till january
    • lower price? lower price for "students"
    • Carlson - check in as an option
    • Tables and table cloths were a big expense
    • Keller we probably cap at 300 registrants
  • Sessions
  • Timing
    • Same time as last year (relatively)
      • May 18th and 19th
  • Chairs
    • Conference Chair/Project manager
    • Logistics (Volunteers, setup)
      • Chair:
    • Website
      • Chair:
      • Volunteers:
        • Jeremiah / Advantage Labs
        • Andy (commerce)
      • Hosting: Advantage Labs
    • Design & branding
      • Chair:
    • Sessions
      • Chair:
    • Food / Bev (entertainment)
      • Chair:
    • Fundraising (sponsorships)
      • Chair:
    • Venue
      • Chair: Chad
      • Co Chair: Ray
    • Communications manager (publicity, branding logistics)
      • Chair: Peter
    • Volunteers
    • Accounting
      • Chair:
  • Nice to haves
    • T-shirts
  • Parties
    • Appreciation dinner (campus club)
      • Campus club was great, we can do that again
    • Gala (opening night)
      • Lightning talks were great
      • not quite enough food
      • The Cedar?
      • First Ave?
      • MPR?
      • Science museum
    • Party (closing night)
      • Make it formal
    • Sprint party??
  • Sprints
    • How long? 1 day? 2 day? 3?
    • Party if it's not just on day 0
  • Upcoming meetings
    • Starting next week
    • Have bi-weekly to start, but get people locked in
    • Set timelines for certain things
  • Early needs
    • Theme or slogan?
    • Website
      • Mobile App-Ray would like to do this
      • 2012.tcdrupal.org
      • Probably use COD
        • Find out where d7 version is?
    • Stickers
    • Venue selection
    • "Hook"
      • Watch Drupalcon Denver, decide if we want to followup on topics or lead a new path
      • Usability again?
      • WSCCI sprint?
      • Other Core sprint?
        • Sprint space
      • Keynote(s)
        • Angie?
        • Dries?
        • Larry?
        • Eaton?
      • Day of training
        • Free training ftw
          • Charging money for training means paying for space (like $150, not bad)
        • Chapter 3?
        • Advantage Labs?
        • Lullabot?
        • Have advanced training too?
      • Featured speakers
    • Investigate tcdrupal non profit status
  • Fiscal agency
    • Drupal Association?
    • Incorporate or nonprofit ourselves?

Meeting 2

??? Sept 2011 6:00pm

ATTENDEES

NOTES