DrupalCamp Florida planning conference call -(and notes!)

DrupalCamp Planning Meeting 1/26/09

1. Location - MindComet

- Damien will attempt to borrow 2 projectors from Bonnier - waiting to hear back
- Everyone will be asked to bring a powerstrip and extension cord (clearly labeled with your name)
- Chairs - will rent from Kirby (RightSprocket is sponsoring) - Ryan will take care of chair transportation
- Set up crew (Friday) - 6PM - meet at MindComet - Mike, Andrew and IT guy, John, Erik, Ryan
- Set up crew (Saturday morning) - 7AM - Coffee and bagel retrieval, drink setup, snack setup, garbage, signs, projectors, power cords, room arranging, registration - Mike (I will bring early coffee and snacks), Andrew, Ryan, Damien, Erik, John
- Clean up crew - Mike, Andrew, Ryan, Erik, John, Damien
- Trash Cans - need 3 - Damien, Mike (2), Ivan (bags)
- Paper towels/409 - Ryan
- Push broom - Mike
- Coolers - Mike (2), Damien, Marc

1. Outreach - Ryan - twitter feed, FloridaCreatives, g.d.o. (Florida and Miami), digital media alliance, doterati, orlando php, central florida geeks mailing list, barcamp orlando (tampa, miami) mailing list, personal blogs, Valencia, FullSail (Darren), UCF (Andrew), Damien will post at Bonnier, Rene will post at Orlando CoLab

- posted the embeddable flash widget from sprout

1. Tracks/Schedule - see spreadsheet

- idea of giving lightning talk on php/css/xhtml for beginners
- still waiting to hear from Ryan about Ubercart guy (Gabe LeBlanc)

1. Food/drinks/t-shirts/swag - Mike

- MindComet
- we have Starbucks Coffee (donated, need someone to pick up at 8:00AM Saturday)
- Andrew will hand-deliver letter to Robert Brooks at Walmart on Tuesday, 1/20
- Einstein Bros. Bagels - 3 dozen bagels to be picket up 2/7 AM
- Acquia - donated $250 + box of swag
- Lullabot - 3 free DVDs
- CivicActions - donated $250 + swag?
- Jason's Deli - asking for discounted lunch boxes - $4/each for 1/2 sandwich, chips, cookies
- Books - Joe - 5 books from Packt on their way
- Izea - Andrew - stickers (maybe)
- Signs - RightSprocket sponsored - have 6 in-hand
- Logo - efsmart.com
- Bonnier - Damien - PopSci magazines and subscriptions
- Projectors - Bonnier? - Damien working on
- Schedule PDF - Erik
- T-shirts - John and Erik taking care of - white with logo on front, t-shirt company logo on back. They'll order 50 and sell them for $10/each.

1. Web site - none - using eventbrite and g.d.o/florida

- need to clean up schedule and wiki page on g.d.o

1. Associated Events - Andrew

- Friday night meetup
bd's Mongolian Grill
300 S. State Road 434
Altamonte Springs, FL 32714
(407) 673-5500
- Saturday night meetup - Andrew
St. Andrew's Tavern
119 West State Road 436
Altamonte Springs, FL 32714
(407) 788-1866
- or -
a mysterious Mexican place

St. Andrew's Tavern is a bit small, if we think it is going to be too small, we'll go to the Mexican place. TBD Saturday, 2/7 (Andrew will make necessary arrangements).