Home » Groups » Drupal Camp Seattle

Planning wiki for April 2009 Seattle Drupal Camp

You are viewing a wiki page. You are welcome to join the group and then edit it. Be bold!
jhodgdon's picture
Submitted by jhodgdon on Mon, 2009-02-02 17:55

This is a wiki for planning the April 2009 Seattle Drupal Camp.

THIS IS OBSOLETE - see http://seattle.drupal-camp.org/wiki/april-2009-camp-planning for current planning wiki - need to log in as a Planner to see this.

Outline of Things To Plan

  • Location (or locations)
  • How many people?
  • Dates, Times - Friday for a day of talks, Saturday for a self-organized BarCamp-style workshop day
  • Talk schedule for Friday
  • Hospitality
  • Budget and sponsors
  • T-shirts? Door prizes? Thank you gifts for speakers who present long talks (such as a free t-shirt)?
  • Update http://seattle.drupal-camp.org/ web site so people can sign up and see info about camp there, without obliterating last year's camp information
  • Video recording (1 flip mini, tripod & external; but more would be good.)
  • Publicity

Details

In Progress

  • Josh K - calling Adobe, researching local drupal companies who might sponsor
  • Josh R - composing letter to potential sponsors and potential speakers
  • Jennifer - spearheading revamp of web site - possibly do the work at the MiniCamp?

Dates

Watch out for Linuxfest: http://groups.drupal.org/node/19117

Location

What we need in a location:
* WiFi for all attendees
* Friday: 3 lecture rooms with projector and whiteboard, hanging-out space
* Saturday: "wall" space with standing room for 50+, places for small groups to meet and work, also one space with a projector
* Kitchen area (not for cooking, but a sink and place to serve food, and a coffee machine could be helpful)
* Downtown location is best, or at least a neighborhood with restaurants nearby
* Accomodate X number of people
* Available for our dates
* Fits our budget

Places to check into:
* community centers
* libraries
* Seattle Center
* open art spaces/galleries
* Theaters, such as ACT as well as movie theaters
* community colleges and universities
* Moose, Elks, Doric lodge type places

specific possibilities:
Note: This list of venues is now at http://seattle.drupal-camp.org/venue_list (may need to log in to see it)

Hospitality

  • breakfasts
  • lunches - or should we just let people go out for lunch?
  • coffee, tea, water
  • after-parties
  • lodging for people coming from elsewhere

Plan for Friday

Friday will be a day for presentations.
* Beginner track:
- half-day tutorial "Introduction to Drupal", covering how to set up a basic site, terminology, roles/permissions, built-in content types
- after lunch: 1-hour "Essentials" presentations - maybe CCK and its field types, Views, and/or Taxonomy
* 1-hour Talks on Advanced Topics
* 15-minute Talks on a variety of topics for a variety of audience (will allow some talks to go for 30 minutes if the presenter needs that time)
* Taxonomy for talks: Theming, Module Development, Configuration, Other Concerns

We will solicit proposals for 15-minute and 1-hour, then fit into schedule - limit of 1 hour-long talk per person, or two short talks (?). For the beginner track "tutorial" and "essentials", we will ask for volunteer to teach them.

Plan for Saturday

Saturday will be a self-organized "Bar Camp" format. We will also have one room as the "Drupal Clinic", where people can sign up for one-hour shifts to be "Experts" on hand to answer Drupal questions that other people bring in (try to have two Experts on duty at all times, except lunch).

Budget and sponsors

  • Larry Swanson of Office Rat offers to sponsor healthy breakfast (Jennifer and Robin have contact info)
  • Sponsor poster to be made
  • Can we contact local companies who use Drupal, and get them to sponsor the conference? What would it take - job table, mention in publicity?
  • For small sponsors, they could maybe sponsor a door prize
  • If we have to pay to rent a venue, maybe we should have attendees pay a small fee, such as $20 - possibly waived for people who present an hour-long talk?

T-Shirts

Web Site

Equipment and Supplies

  • Cups, plates, napkins, flatware
  • Projectors, wireless routers, and the cables they need
  • Power strips
  • Saturday: Paper for conference sign-ups
  • Paper, pens, tape for signs
  • Sign-in sheet

For reference:

Groups:
Drupal Camp Seattle