Posted by humansky on July 26, 2012 at 2:54pm
Start:
2012-08-09 18:00 - 19:00 America/New_York Organizers:
Despite the temperature outside, February will be here sooner than we think and so will DrupalCampNJ 2013. Please join us for the first [of many] planning sessions. This event will be the hour before our monthly Drupal Meetup, which will take place August 9th at 6pm in the Friend Center on Princeton University's campus [1].
Here is my proposed agenda items, I am open for suggestions:
a) Overview and introductions (5 minutes)
b) Archiving DrupalCampNJ 2012 site (10 minutes)
c) Redo current site (COD D7?) (10 minutes)
d) Finance overview (5 minutes)
e) Brainstorming ideas (30 minutes)
Thank you and I hope to see you there!!!
-Henry
[1] http://www.meetup.com/Central-NJ-Drupal-Group/
Comments
Budget numbers
here were the expenses from last year's camp as a starting point for making a budget.
Princeton University NJDC - Expenses
673.45
Petty Cash DCNJ 2012
200.00
Tico's Eatery Catering DCNJ2012
3,294.68
Ivy Inn DCNJ 2012
400.00
Hoagie Haven DCNJ 2012
185.00
USA Buttons DCNJ 2012
166.00
Namifiers LLC DCNJ2012
127.20
Staples
26.73
TOTAL 5,073.06
In term of what's missing:
We made the swag by hand, so it was cheap money-wise, but time consuming. t-shirts would have been much more expensive.
We paid only for some labor and table rental for the venu at Princeton - that saved a lot compared to paying the full cost for a venue.
Also, the badge and other printing & folding was done in-house mostly by IAS, worth at least $500 in-kind.
Count me in!
We are having our first child soon and he may be here by then so that may affect plans but otherwise count me in!
IAS Contributions
IAS will be happy to offer similar services again.
D7 COD
Got this in email from Ezra:
COD
Would it be kosher to allocate a portion of sponsorship $ for the camp to COD development? If only a few of the camps did that they would have more cash to work with.
Ray
We are in room 109 in Friend
We are in room 109 in Friend
Notes from Henry from the
Notes from Henry from the meeting:
DrupalCamp NJ 2013 Planning session
Drupal camp ideas
Coffee ran out last year, need more
Space for lunch was somewhat limited, but worked with the E-quad cafe
Registration limit should be 250 (200 paid, approx 50 organizers/sponsor tickets)
Sponsor rate structure (silver, gold, platinum)
We should explicitly define sponsorship benefits early to help solicitations
Drupal association will hold funds? Changes 10% for overhead.
Format of last years camp worked out well
Possible to have a summit uncoupled from camp
Summit Friday, camp Saturday, sprint on Sunday
Start with three tracks at camp and bump up to four depending on registration and speakers
No voting for sessions - pick by committee
Camp
Capacity: 250
1 day sessions/BoF (3 or 4 tracks)
1 day sprints/contribution
Price point $20
Summit
Capacity: TBD
3 tracks (business, higher ed/nonprofit, training)
Price point $50?
Separate registration from camp sessions.
Dates (tentative)
Oct 2 - website go live (registration and session proposal)
Dec 15 - session proposal deadline (Or later - Jan 1?)
Jan 2 - publish initial session
Feb 1 - summits/training
Feb 2 - camp
Feb 3 - sprint
Thank you for the update
Thank you for the notes Peter. I am available to help.