Scorecard for DrupalCon Europe Location
This document was approved by the European Regional DrupalCon Organizers after a discussion and vote on September 24, 2009.
The Location Selection Taskforce will use these criteria to evaluate locations, teams, and venues. Each item will be given 1 to 3 points. In addition, the events organizing firm hired by the Drupal Association will evaluate locations and venues with their own criteria geared at production issues, and return a ranked list of preferred venues. Finally, a preference poll open to anyone in the Drupal community will be run, and this too will generate a numeric score that will influence the recommendation to the BoD.
All proposals and their scorecards for all will be published openly. Every individual item's score will be published along with the final sum and any explanation, criticism or praise the selection taskforce feels appropriate.
In the case of tiebreakers or selection taskforce decisions that might appear to contradict scorecard results, the taskforce will be required to defend their decision publicly.
- Team meets regularly
- Team has hosted events
- Team is large and structured
- Proposal is well crafted and carefully prepared
- Proposal was submitted on time
- Proposal includes space/infrastructure for BOFs, multiple presentation tracks, trade fair.
- Proposal includes "green stuff": public transport, short (walking) distances, rail connections from airport(s) and so on. Innovative concepts for "greening" cons higly encouraged.
- Location is easily accessible
- Accessible in terms of public transport
- Accessible in terms of "barrier free" for all
- Location has nice local attractions
- Location reaches a new European DrupalCon audience (spread the love - there are plenty of places to go before we repeat any locations)
- Location has strong business or media interest/involvement in Drupal
- Location is popular among Drupal Community (open poll)
- Venue can support 1500-2000 people
- Venue is close to hotels and restaurants
- Venue costs are reasonable
- Venue contracts are reasonable
Ical feed
Contradiction in goals
EDIT Point discussed and resolved in IRC meeting. Thank you.
If a criteria is to reach a new European audience, how does that match up with there being a strong, established local Drupal community?
This point might be better redefined along the lines of, "Event has the chance of being the tipping point for Drupal adoption in region/country/language-use-area" and/or "Event has the chance of galvanizing/bringing closer together/motivating budding Drupal community."
Initial thoughts ...
"Everything you love, everything meaningful with depth and history, all passionate authentic experiences will be appropriated, mishandled, watered down, cheapened, repackaged, marketed and sold to the people you hate." - Hooptyrides
Greening the con
EDIT "Green Hippie Crap" also suggested by MortenDK in IRC
I would also like some strong language that encourages the inclusion of public transport, short (walking) distances, and so on for these event proposals and bonus points for innovative concepts for "greening" cons ... loan bikes for participants, all locations and all hotels within 10 minutes walk, rail connections from airports, etc.
"Everything you love, everything meaningful with depth and history, all passionate authentic experiences will be appropriated, mishandled, watered down, cheapened, repackaged, marketed and sold to the people you hate." - Hooptyrides
Another Green World
As I noted during our IRC meeting, I concur absolutely with the addition of a "Green Index" point. (f = Forest Mars)
It's not just rail
It's not just rail connections from airports, it's rail connections full stop -- we Europeans have the benefit of a high-speed rail network!
Cities like Paris, Cologne, Amsterdam are easily reachable from much of Europe by train.
Bike loans sounds like a great idea, but I'd also like to see details on the basics of greening of the venue: eg, I was disappointed to see water coolers and sponsors handing out bottled water (which nobody wanted anyway) at DC Paris.
Sounds Great
Excellent scorecard - thanks to all for the good work. I am afraid the Italian community will have some work to do before we can get a Drupalcon in Italy but hopefully we will be at a better place in a couple of years...
thanks for al the input
I will use this for the list that will be used
--
bert boerland
This is the list ...
we ratified it in an IRC meeting with over 70 people present, including Cary Gordon, Tiffany Farriss, Kristoff van Tomme and myself from the DA. The location nominations are due tomorrow (Sept. 30) and teams are hard at work on them as we speak.
One important thing I would like to point out before it is final
In the scorecard it is mentioned that the team (the local team) should be well-structured. And one thing that is crucial are attributed responsibilities.
Please add responsibilities to members (those you are adding to your nomination) interested in working on the next DrupalCon. You have the list here:
* Branding
* Conference programming
* Hospitality and social programming
* Press relations and P.R.
* Scholarship program
* Speaker recruitment and scheduling
* Web site
* Recruiting and managing volunteers
o Session monitors/assistants
o Registration assistance
It does not have to be thought through, it just already helps in seeing what resources exist.
Thank you! :-)