Posted by pwolanin on September 3, 2012 at 6:28pm
Start:
2012-09-13 18:00 - 19:00 America/New_York Event type:
User group meeting
Planning meeting for the 2nd DrupalCamp NJ in February 2013. We got started last month see: http://groups.drupal.org/node/244898
Discussion topics (add more suggestions in the comments):
Budget and finances
Finalize schedule.
Forming sponsor committee
Forming program committee
Comments
From the meeting, here's a
From the meeting, here's a rough scheme for sponsorship levels (open to refinement by the sponsor committee):
Platinum: $1500, limited to 4. Princeton University has one already
for in-kind space.
benefits: listed on site, listed on program Fri and Sat. 2 tickets Fri, 6 tickets Sat. Dedicated table space on request.
Gold: $750, unlimited
benefits: listed on site, listed on program Sat only. Sat. 1 ticket
Fri, 4 tickets Sat. shared table space on request.
Silver: $250, unlimited
benefits: listed on site, listed on program Sat only, 2 tickets Sat.
space to put out swag on a table.
any individual sponsorship like last time
Would there be any Individual sponsorship this time like last camp?
There will be individual sponsorships as well
Same as last year tentative cost $50
"In addition to getting admission, by buying this ticket you will fully cover your costs for the event and help us make sure it's a success and something we can repeat in the future. Your name will be listed on the Drupalcamp web site as an individual sponsor."
Camp committees
More notes (sorry to be posting in dribbles) - We got volunteers to form 3 initial committees - but more help would be great.
Sponsor committee:
Ian Finley (ijf8090) - convener
Henry Umansky (humansky)
Pawna Avalani (avalani)
Website committee:
David Hernandez (davidhernandez)
Pawna Avalani (avalani)
Elijah Lynn
Matt Korostoff (MKorostoff)
As part of the website effort, Henry (and others) will update the eventbrite integration to 7.x.
Program committee:
Peter Wolanin (pwolanin)
Ian Finley (ijf8090)
Henry Umansky (humansky)
Michael Muzzie (notmike)
We need to form committees to organize the Friday training/summit day and maybe a logistics & finanace committee.
If you want to volunteer for any of these, leave a comment below.
Sponsor and Program
Glad to volunteer with each of these committees.
Ray
Count me in
I can help out with Friday training/summit day.
I can help with Friday
I can help with Friday training and/or logistics.
Thanks
Rough budget for DrupalCamp NJ 2013
We anticipate (conservatively) $3k in ticket sales for Feb 2nd (150 tickets at $20 ea)
We are also adding training and summits on Feb 1st, and anticipate $3k in sales that day (75 tickets at least $40 ea).
Princeton University is providing the venue again at modest cost (~$1k for tables, setup, and cleaning for 2 days).
Blink reaction is donating the website hosting.
Biggest expense is food & coffee. Budgeting approx $2.5k for Feb 1, $4k for Feb 2nd, $0.5k for Feb 3rd.
Printing was donated last year as an in-kind sponsorship, but assume approx $1k if not.
Leaving aside swag and after-party (which we can decide on as we see how sponsorship goes), the total cost is approx $9k, against $6k in tickets.
This means we will want to raise a minimum of $3k in sponsorships, or more like $6 - 9k if we want to include swag and an after-party.
I Would Like To Help
I can help with logistics and programming but the caveat is I definitely want to go to sessions. I'm a newbie to Drupal so I'll be particularly interested in the Beginner sessions though when I went to DrupalCamp CT I got a little adventurous and went to one of the intermediate sessions.
Also, I work in the meeting and event industry so conferences aren't anything new to me. And I'm much older than you probably think I'm. I'll be at the October 11th meeting.