Posted by pwolanin on January 2, 2013 at 5:00pm
Start:
2013-01-03 18:00 - 19:30 America/New_York Organizers:
Event type:
User group meeting
Planning meeting for the 2nd DrupalCamp NJ in February 2013. For notes from prior meeting see
http://groups.drupal.org/node/271603
At this meeting we'll make the 1st pass at organizing the program, finalize swag, and generally kick off the final rush of activity up to the event itself.
meeting location:
245 Lewis Library
Washington & Ivy Ln
Princeton University
Princeton, NJ 08544
If you can't come in person, we'll try again to have a dial-in option as a fall-back. Leaving a comment if you need that info, or ask in the #drupal-nj IRC chatroom on irc.freenode.net just before the meeting starts.
Comments
Some updates
FRIDAY - Training
1. Start to think about the food for Friday so we can get that order in to Restaurant Associates.
2. I need to know at least 2 weeks prior the amount of attendees per room so that the rooms can be configured properly.
3. Banquet tables as well as setup and clean up are included at no additional cost.
4. Servers will be needed for the amount of people we have - that is an additional cost.
5. I set up a volunteer list for Friday. https://docs.google.com/spreadsheet/ccc?key=0AoYClo7-0ekjdFZMbmxGRmJtODJ...
SATURDAY - Camp
1. I saw the caterer over the weekend - they are still working on quote for Saturday's food.
2. I copied and cleared out old names of volunteer list. Please update as needed and have people sign up. I would reconsider how we break down the registration times. Perhaps last year's registration table blocks were too long?
https://docs.google.com/spreadsheet/ccc?key=0AoYClo7-0ekjdEFYZzExTHYzMmR...
3. Same setup and banquet tables are being ordered as last year.
I thought the way that Michael organized the badges for signup last year was extremely helpful.
Thanks,
Jill
Thanks Jill. For the Saturday
Thanks Jill.
For the Saturday catering, we discussed having some kind of food (like cheese and veggie platters) to encourage mingling in the 5-6 pm hour. Is that something the caterer could provide?
Sure. I can have the caterer
Sure. I can have the caterer add this to the quote. Will this food period take the place of the afternoon (2:30pm) coffee/tea service? Meaning - should the coffee/tea service be delivered later and served with this food?
URLS to Volunteer lists
My URLS may have gotten mangled when posting. Here are new ones:
Friday: http://bit.ly/THwEmD
Saturday: http://bit.ly/THwN9y
@Jill - we will still want
@Jill - we will still want the afternoon coffee for sure, so this would be in addition.
I'm not sure what kind of beverages would make sense (if any) for this 5 pm hour. Certainly nothing hot.
2 Questions - and I can't be @mtg 2nite
Hi -
Sorry, I can't make the mtg tonight. I haven't been helpful yet, but:
1) I will be an attendee on Feb 2, and taking training on Feb 1. But, if there's anything kind of one-off thing I can do, please let me know, or just text me during day to run an errand or whatever?
2) I unintentionally double-booked my training for Friday - should I just have amex take it off my card? There was a redirect error or something and I didn't know if the first commit had taken til it was too late.
Thanks -
Maggie
tickets
I cannot come tonight - sorry. Question - are we going to scan tickets for people who plan to use the QR code from eventbrite on their phones?
No, you won't really need
No, you won't really need your ticket as long as your name matches a badge.
my meeting notes
Will give Gold and Platinum sponsors a chance to take training spots and then will open up additional spts and 4th class (beginning module development) next Monday.
Per discussion at the meeting - for 5 pm on Sat we'll omit food and instead get people to go back into the auditorium and do a short closing session including promoting the regular meetup, the sprint on Sun, etc and maybe give-aways (books or ?)
swag finalize details to order:
500 camp badge sticker
1000 Princeton tiger stickers
~230 hats from with embroidery
Cutoff - Jan 21st for sponsors to appear on the printed program. Want to have the full week before the camp to print and assemble badges to avoid any late nights.
printing needs:
badges
name stickers
11x17 sign for outside each session room with that room's schedule.
last name letter ranges for registration.
Have inquiry out about after-party venue and costs.
Printing
We can do some more printing.