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Nominations should show sufficent and appropriate research into the viability of a candidate host city/location, including;
- a relationship with an appropriate professional event management company with a track record
- a suitable venue for an international conference and it's capacity
- suggested date, and any important religious days or holidays to be considered
- any lingual, religious or cultural barriers and how they might be managed
- estimated attendance from the city, country and region
- a draft budget, expected costs, estimated costs, expected sponsorship (including any conditional sponsorship promises)
- transport options for attendees, both in and out of the cty and to and from the venue.
- local volunteers (for schedule programming, the event website,facilitating session rooms, t-shirts, registration, help and the many small tasks that come up), including any conditional promises from individuals
- any note-worthy speakers and attendees
Comments
(Please sign and date your comments)
For possible ideas to consider, we can see -from the European group- How to Nominate a Location and Scorecard for DrupalCon Europe Location. (juan_g, 2009-10-31)
Relationship with professional event management company should not be mandatory. In India we manage international conferences which attract attendees and speakers around the globe without help of any professional event management agency and solely based on volunteers from community.
As for the venue, do the venue need to be in the city or can the venue be on the outskirts of a city with good connectivity.
(vivekkhurana, 2009-11-9)