We now have three sponsors; $1000 from .nz, $500 from Catalyst IT, $200+services from Egressive.
.nz will pay sponsorship dollars to the venue directly, though our contact there (Jay Daley) is at a conference this week, so it won't happen till next week. I'll wait till that is paid and received before announcing venue. Projectors are $175 per day, but we can bring our own (Should we ask Catalyst IT? Others?)
I put together a budget on Google Docs. Let me know your google account email address if you want access. With large unkowns like internet/wifi it is still a little unkown, but a price point of $50-70 is about right at this time. I'm confident we can get more sponsorship though, there are a number of opportunities we can pursue.
Which brings me to the next point. Convincing sponsors of value for money is difficult without the website. There isn't a lot of work required to update wellington2010.drupalsouth.net.nz – mostly just clearing out content, changing some config and minor theme tweaks. See the website todo list for more detail.
Chris and Dan have SSH access, but most of this can be done with just an admin Drupal user account. Can someone volunteer some time to do this? I can help you work out how things are configured if you get stuck or lost (though this is unlikely).
We discussed upgrading it to Drupal 6, but this would be a PITA because panels is used extensively, and we depend on a number of modules in the signup family with small developer communities, and have had to hack/fix/fork a couple of those. Given time constraints upgrading seems silly.