June Meta Mentor Meeting!

Events happening in the community are now at Drupal community events on www.drupal.org.
ekl1773's picture
Posted by ekl1773 on June 12, 2018 at 5:08pm
Start: 
2018-06-13 20:00 - 21:00 UTC
Organizers: 
ekl1773
Event type: 
User group meeting

This meeting will be our first chat only meeting! As it is a test run we welcome feedback on the process and thank the Drupal Diversity & Inclusion group for originating the format. To find the meeting join the #mentoring channel in Drupal Slack. See https://www.drupal.org/core-mentoring for the calendar.

Mentor Meta meetings are once a month, currently on the second Wednesday of the month at 20:00 UTC (What time is that for me?). These are mentor meetings about mentoring (hence the "meta"), about upcoming events and ongoing Drupal core mentoring efforts.

Do you want to get involved doing mentoring but not sure what to do? Want to help Drupal mentoring be successful? Join us. All help is welcome:

-people who can help organize us
-developers to help us with Drupal.org issues that will effect contributor or mentor experience
-planners to help with events
-people with different skills who are interested

Share what mentoring successes and challenges you have had.

AGENDA for June 13th
Please comment on this g.d.o event with any additional agenda items! Meeting minutes will be posted here after the meeting. If you can't attend at 20:00 UTC please check in anyway as threaded chats will continue after that time!

  1. Roll Call
  2. Meeting minutes or transcript?
  3. Streamlining the mentor meta task workflow
  4. Documentation and Guides projects
  5. Retrospectives on previous contribution days
  6. DDI updates and crossover goals
  7. Lisbon Dev Days
  8. Drupal Europe
  9. Contribution outreach
  10. New business/open floor
  11. Meta on this meeting- feedback?

Comments

Transcript

Posted by justafish on June 18, 2018 at 5:12pm
justafish's picture

Moderated By: ekl1773

Hello and welcome to this month’s Drupal Core Mentoring Meta Meeting! :drupalicon: :drupalicon: :drupalicon:

This meeting:
➤ happens on the second Wednesday of every month at 20:00 UTC
➤ is chat only this month! We’re trying something new, feedback is welcome.
➤ happens in threads, which you can follow to be notified of new replies even if you don’t comment in the thread. You may also join the meeting later and participate asynchronously!
➤ has pauses between topics so the conversation can happen in the threads and keep the pace manageable.
➤ has a public agenda anyone can add to: ``
➤ is based on the format used by the amazing <#C1BCR7XL6|diversity-inclusion> teams, thank you very much for providing the excellent example!
➤ These are the old minutes/agenda for reference:

mradcliffe We need a mentoring drupalicon slack emoji :pray:
rachel_norfolk @mradcliffe Mr Miyagi??
mradcliffe Nice, rachel. We also have the green Drupalicon from twitter, but not in emoji form.
ekl1773 Thiiiis seems doable.

0️⃣ *Roll Call!*
Who’s here today? Comment in the thread below if you’d like to introduce yourself, maybe just say where you’re reporting in from today!

ekl1773 Hi! Elli, DC vicinity, trying out running a chat meeting for the first time :stuck_out_tongue:
rachel_norfolk Hi! Rachel from UK, actually at Baskerville Hall - yes, the place that the Hounds of the Baskervilles story was based upon.
michaellenahan Hello everyone. I'm Michael, I live in south-west Germany :slightly_smiling_face:
jordana Hey there!
I'm Jordana from Suriname, South America
gusaus Gus - Portland, OR
mradcliffe Hi, Matthew here in Columbus, just finished a cappuccino working from home and tried and failed to make a Drupalicon latte art (it looked more Pac*).
gusaus :pacman: hahah
sparklingrobots Tara in Los Angeles, soon to be Albuquerque, NM.
gusaus that’s quite a transition @sparklingrobots
sparklingrobots @gusaus Ha! Agreed. :slightly_smiling_face:
gaborhojtsy Gábor in Hungary :)
andriyun Hi there! Andriy from Ukraine.
I’m exited to be able follow this chat meting :)
mradcliffe Welcome!

1️⃣ *Meeting minutes/transcript*
In order to keep accurate notes and stay focused on the discussion, do we want to save a transcript of the chat? This can be done as a simple copy paste or an export by someone with the right permissions. The option to go “off the record” could be accomplished by removing the conversation in question from the transcript before saving and publishing it. This would also give us the option to clearly see who attended and give credit for attending. Vote :thumbsup: or :thumbsdown: and discuss in a thread here!
-We also have an exciting new meetings component on d.o `` we can work with once these agendas are in our queue!! Who has maintainer access to grant credit here?
-If this is a no-go, we will need a volunteer to comb through the chat a day after the meeting and pull key points together before it disappears!

mradcliffe In the past we kept the google doc separate because there might be sensitive information. I'm not sure how to do that in Slack.
mradcliffe Things like links to google spreadsheets / retro stuff that we probably don't want to paste into g.d.o
ekl1773 How often *is* there sensitive information? Is it just when discussing tickets?
ekl1773 mmhm. Agreed, though those docs aren’t precisely locked, either.
mradcliffe I think that the suggestion to go "off the record" would work.
mradcliffe :+1: for that
rachel_norfolk Maybe there is a mix of having the transcript and using the issues queues for action items? Anything sensitive will need to be discussed away from Slack, anyway
gusaus you know what also might work for logging meetings - create a slack post - you can share publicly and they don’t seem to disappear
ekl1773 Anyone know who all has maintainer access these days? Is it just YesCT?
rachel_norfolk I can check
rachel_norfolk We have also rolled out a new admin role that lets multiple maintainers give credit by just typing in the username

@gaborhojtsy has joined the channel

2️⃣ *Streamlining the mentor meta task workflow*
@mradcliffe started an issue to clean up the mentoring issue queue. The current blocker is asking YesCT if we may take it over. Otherwise, are there any reasons we can’t start moving current tasks into new issues there so that we can follow and discuss them on a regular basis? ``

mradcliffe Since we're in Slack, would it be appropriate to ping?
ekl1773 Sure, worth a try. @yesct Would you happen to be around? We’re discussing using the mentoring issue queue.
ekl1773 @mradcliffe Do you want to keep this as your task? Would be really nice to get rolling using the queue for our projects!
mradcliffe I don't think it needs to be blocked on me. I've been fairly stressed and busy so if anyone wants to continue on that would be appreciated.
gusaus Sounds like there’s a need for mentoring PM?
jordana Drupal in general could use a lot of volunteer PM's I think - it would be lovely :slightly_smiling_face:
ekl1773 Yes, I think there was previous talk of asking @svettes if she might have time to spare? Also something to offer as a way to contribute for new folks :slightly_smiling_face:
mradcliffe I tend to be less productive in the summer do to overheating.
mradcliffe due*
gusaus Is Drupal mentoring an official community or strategic initiative?
gusaus Main reason I’m asking is I ‘believe’ initiatives will soon be incorporating OpenCollective as a way to sustain project/initiative leads.
mradcliffe I think as Drupal Core Mentoring it is since it's listed in MAINTAINERS.txt
svettes @ekl1773 I’ve drafted a few things to help the docs team get a leg up
svettes happy to share them w a wider audience, see if it’s usable :slightly_smiling_face:
gusaus It all comes back to <#C220WV2TW|documentation> - pretty much every group and initiative needs ’em :grinning:
ekl1773 Thanks @svettes that’d be super helpful!
gusaus Ok - so it looks like this group started as an initiative

Is it ‘still’ an initiative managed my DA or some related working group? Possibly some of the same folks that @rachel_norfolk is mentioned here?

yesct @ekl1773 oh yeah use the mentoring issue queue as you see fit. I kinda thought people already were. Should we add new mentors as maintainer?
ekl1773 Thanks @yesct! It doesn't look like anyone is listed as a maintainer currently (or I'm looking in the wrong place). I'd be happy to maintain, can then add others.
gusaus FYI - It should be possible to change the project type from module to a project by filing an issue here

3️⃣ *Documentation and Guides projects*
This project needs more hands on deck! @jhodgdon has done a lot of work to prepare for discussion and movement on the issue and is seeking feedback: ``. We need to clearly link to guides for new contributors and event participants in every place possible (g.d.o, /contribute, slack, IRC, Twitter etc). There’s a lot more info on this held in the old minutes, which will be moved to the mentoring queue ASAP.

mradcliffe I think this would be a good non-code sprint item for Drupal Europe if the issue has clear Novice tasks to do.
mradcliffe @gusaus can you give a summary about any remaining items jhodgdon has on analyzing content or if that is something we could create a work flow chart for like the Major Issue Triage chart?
ekl1773 Pretty sure there are novice tasks available but I think also there’s a lot that would be helpful to have done before then.
rachel_norfolk If we could think of a suitable group activity, I can get the whole of the DA to work on this for a day.
gusaus The get involved/contribute project is one of a couple docs initiatives that have been ramping up. A good read through the mast issue should provide a good overview of status and some of the challenges
rachel_norfolk That’s 17 people, including all of Engineering, the Marketing peeps, even Megan
mradcliffe If we made a goal to help the team get all content and IA analysis started by the end of Drupal Europe, then the DA team can work on getting ready.
rachel_norfolk Ah - this would be mid july
rachel_norfolk We have an offsite meeting and I have a day
mradcliffe Even better.
rachel_norfolk I’d really like to use it on /community and /getting-involved
gusaus actually it’s looking like this will be part of the ongoing ‘official’ docs initiative - so probably will be having weekly meetings/contribution sprints in either <#C220WV2TW|documentation> and <#C5NR9LLNT|drupal-dojo>
gusaus I’m trying to round up mentors/producers etc to help run the latter

3️⃣ :1️⃣ What are the guides we would like to be pointing to? Could we agree on just a couple to focus on as primary resources for now to answer the question “I want to contribute to Drupal! How do I do that?”

ekl1773 An example option: ``
mradcliffe Not sure. Maybe a good thread to keep discussing about through the week?
rachel_norfolk Whatever we decide, I’d like to see other, similar, guides that might have conflicting information _removed_
ekl1773 Yes, I’d much rather remove things than create more things.
gusaus The issue summary in references

Community
Getting Involved
Getting Involved Guide
gusaus So reworking/organizing all the mentoring related guides would be in scope - I touched on that here
jordana yes please - removing and merging everything into one guide would be amazing. We have it with a lot of mentoring docs as well.
It makes it harder to find things

3️⃣ :2️⃣ Would it make sense to create a regular task reminder or assign a maintainer for these critical resources? Could we assign to someone at each of these meetings to just check in on the guides so they’re clearly maintained with fresh dates?

ekl1773 Fallback is probably the project maintainer, once that’s sorted, but would be good to delegate :slightly_smiling_face:
jordana This would actually be great - a reminder;
but what you're talking about would be great for someone who would take on a general PM role for mentoring :slightly_smiling_face:

4️⃣ *Retrospectives on DrupalCon Contrib Days*
We have some excellent feedback collected both in Vienna and Nashville. This feedback should be incorporated into our guides on “how to lead a sprint” etc and/or could be used to update/create issues in our queue. Who wants to do these things?

ekl1773 Vienna ``
Nashville ``
We also have notes from the mentoring BoF thanks to @sparklingrobots! ``
mradcliffe Would these go in the old documentation pages now or is this blocked on new documentation guides for Getting Involved?
ekl1773 Doesn’t seem like they need to be blocked, and can merge into any new resources later, too.
mradcliffe It looks like and are free to edit (I've edited one of those at least).
mradcliffe :aaa: slack url expnady spam
mradcliffe So I think the next step with those documents is to take action items that may be documentable and make them documentation rather than actions?
mradcliffe Is that accurate?
jordana I can take a look at this if there isn't a big hurry (ie next 2 weeks)
rachel_norfolk Makes sense
ekl1773 @mradcliffe Yes, I think so. And @jordana That would be lovely, thank you!

5️⃣ *Drupal Diversity & Inclusion Contrib Team!*
:five::1️⃣ What can the mentoring group do for the DDI contrib group and vice versa especially wrt Virtual Contribution Day?

sparklingrobots ooh, what a good question.
sparklingrobots I'll doublecheck with DDI leadership to make sure the request form goes out this week. If you can help with promoting that form so we have lots of folks interested, that would be great.
sparklingrobots Once a day/time is picked, I am not sure exactly how this is going to be run. Are there folks here who have run a virtual sprint? Do we have docs on how to do that?
mradcliffe It shouldn't be different than participating in person - maybe additional guidelines for communication in Slack/RC channels.
ekl1773 Sounds good to me. There’s ``
sparklingrobots Awesome, thank you. The other thing we're struggling with right now is having someone who has ownership/lead on this. If someone is willing to do that, it would be a *huge* help
mradcliffe @heddn has sprinted virtually during contribution sprints as have I. Keeping chat open and doing reviews was fairly straightforward as a mentor, but I didn't really have any involved discussions.
sparklingrobots I'm a touch worried/concerned about dev set up for first timers.
mradcliffe xjm's experiences too.
ekl1773 That could possibly be split into a separate pre-work task? Then have troubleshooting day of.
mradcliffe Do you think that it would be better to promote non-dev activities?
gusaus Assuming I can entice some folks to lead Drupal Dojo, we can help run and promote any type of virtual/in-person sprint or session
rachel_norfolk “First timers” is an interesting term because it can easily be someone’s first time at a contribution day who is an expert drupal developer. Then again, they may never have installed Drupal.
In many ways, it’s best to concentrate on the person more than the environment: Ask them what their experience is and choose an activity that makes the most of that experience. That might not mean the need for an environment of any kind. Hey - I’ve got stuff in 8.6.x made on my iPad...
ekl1773 That would be cool too. There’s a weekly meeting on the details for this of course, tho the time is currently escaping me in thread juggling :stuck_out_tongue_closed_eyes:
mradcliffe The flowchart on could be updated to help with what rachel suggested.
sparklingrobots There's a field on the form asking what type of work they are interested in doing, so depending on the responses, we can adjust the focus of the work we do away a la @mradcliffe’s suggestion
gusaus All the docs improvements, which I ‘believe’ would reside in would be in-scope with the ongoing Docs initiative

5️⃣ :2️⃣ What are our mission statements and how do they overlap? ``

ekl1773 This is probably one for the issue queue! Just wanted to bring it up to think on.
sparklingrobots Yeah, I'd love if we could figure this one out! My ability to work on this stuff is greatly reduced this summer due to personal things but I'd like to have a clear way of delineating the groups so folks know where to go and who to talk to
sparklingrobots Is there an existing mission statement or similar for the mentoring group?
ekl1773 @sparklingrobots Yes… but could be more clearly promoted and such, I think the points are scattered. ``
gusaus I’d like to reference the Drupal Open Learning Initiative (even tho a good bit is outdated) as I believe there’s a good bit overlap in mission/goals.

If the first paragraph makes sense, the main goal is to help unify and enable Drupal mentoring, DDI contrib, and some other ones that had a lot of value - like Drupal ladder
sparklingrobots Thanks @ekl1773 & @gusaus! I'll add those links to the issue in the ddi contrib queue too so we have them for reference
gusaus Does anyone know if Drupal Ladder is still active? I’m seeing a lot of mentoring related documentation referencing that program.

6️⃣ Lisbon 2-6 July 2018 - @DuaelFr and @rachel_norfolk are going- anyone else? How are things looking with the toolset?

mradcliffe There was a request for active mentoring at dev days.

7️⃣ Darmstadt Drupal Europe 10-14 Sept 2018
Who’s going?? Sign up: `` Anyone need lodging or advice? Who wants to be a mentoring lead?? ``

mradcliffe @gaborhojtsy @michaellenahan do you have any updates from the Drupal Europe team regarding a timeline of what we need or any questions about what we need to provide?
michaellenahan This is going to be the same model as every Drupalcon Friday first-timers contribution day, but we're doing this as a group of volunteers this year.
gaborhojtsy not really :slightly_smiling_face:

- We still plan on mentors on Monday *IF* there are people available to do that, but
- Friday will be pretty much like the regular contribution/sprint day
- We can provide space for mentor-prep, mentor-mentoring as needed, possibly as part of the regular BoF schedule(?)
- You tell us what else do you need :slightly_smiling_face:
ekl1773 Wondering about a booth in an exhibit/vendor hall and diversity tickets- if those are things we need to think about?
gaborhojtsy @michaellenahan what’s the reason for the “but”? (genuinely interested, if Drupal Europe can help more)
gaborhojtsy @ekl1773 we are happy to provide booth, not sure what did the DA regularly provide, did they print the rollup is that a standard rollup that can/will be shipped? what else is needed for the booth?
michaellenahan I'm worried about costs of shipping the boxes of stuff to put out on the mentors table in the contribution hall for example.
michaellenahan Don't know who usually covers such costs.
ekl1773 @rachel_norfolk volunteered to chaperone the USB sticks and have the English task cards printed, and I think Baddy has the spanish task cards?
ekl1773 As for the rollup etc @mradcliffe? Not positive if it went to storage or into a special pile that was going to be shipped.
mradcliffe I kind of assumed we wouldn't have a booth at Drupal Europe since we were a part of the DA there.
gaborhojtsy @michaellenahan me neither, but I think Drupal Europe can cover them, the expenses are probably small compared to the conference budget
mradcliffe The mentor box is now in storage in Portland. hestenet and mixologic have access to it, but the rollup is a bit large to carry-on.
mradcliffe I don't think the roll-up or box are necessary. Drupal Germany has all BoM for all the things in the mentor box.
gaborhojtsy The DA is going to do their regular offsite before(?) Drupal Europe and their regular open board meeting at Drupal Europe, at least those two are confirmed.
rachel_norfolk Yes, we are
gaborhojtsy I don’t know if they plan on a DA booth or not, but they could do that too :wink:
michaellenahan @mradcliffe what is BoM
rachel_norfolk Hint heard ;-)
mradcliffe Bill of Materials / List of things
gaborhojtsy I think having the rollup would be better visual call to action in the exhibition area
mradcliffe I sent that list via email to Floris.
gaborhojtsy as for diversity tickets, not sure what you meant there @ekl1773 — if you meant free mentor tickets, I *think* the DA gives some number of them usually at DrupalCon, I *hope* we can do the same model here as with other volunteers — the sponsors are *not yet* there to fund that but we are getting there
gaborhojtsy I *think* the DA provided those fixed number of tickets before and the mentoring team internally figured out who gets them(?)
ekl1773 @gaborhojtsy yes, so the question is whether and when those tickets might be available, and how we would go about distributing to mentors.
ekl1773 It’s usually 8.
gaborhojtsy I forwarded that question as I cannot commit to that right now, but the *intention* is we can provide some tickets to mentors given the value brought in as volunteers (without requiring them to volunteer for anything else but mentoring).
ekl1773 Understood completely! And thank you @gaborhojtsy :slightly_smiling_face:
mradcliffe Thank you.
mradcliffe @michaellenahan are you available during one of the contribution days to help as a lead?
rachel_norfolk How do add multiple pluses???
mradcliffe So I think the next steps are to decide on leads. I don't know if we know who is coming and who wants to come. I think starting a thread here in <#C4K9UPX9P|mentoring> or in <#C70PEFHUK|drupal-europe> asking interest would help. We can't ping in any public channel so it's hard to tell people about a thread.
mradcliffe And I can start a thread about things that mentor leads need to get to Drupal Europe and then we can get dates to do so.
mradcliffe Maybe a thread with the lead roles like we had in bullet list in the google doc?
ekl1773 @mradcliffe Yes, tho with disappearing Slack threads this seems like another thing for (yep) the issue queue. There’s a short list started in the old minutes.
ekl1773 With names for Drupal EU I mean.
mradcliffe Thanks, @ekl1773. I think a slack thread with a link to a Slack post.
jordana I want to go, but am still checking with availability and travel costs - but as soon as I have it all sorted, I will reach out to both @ekl1773 & @mradcliffe
I usually travel through the US and usually have an empty suitcase (barring space for American cornflakes for my nephews) so I could most likely bring over the rollup

7️⃣ :1️⃣ Who is liaising with the Drupal-Europe group on behalf of mentoring? @mradcliffe, @dinarcon, @ekl1773, @michaellenahan?

ekl1773 @ekl1773 is taking a deeper look into privacy policy and re-consent for our mailchimp list. For Darmstadt it looks like we’ll be using their internal email system and mentor list rather than juggle data. Been talking to @Meike (hexabinaer) and @gaborhojtsy about all this, and sounds like @michaellenahan has access to the data and will work with me on comms?
rachel_norfolk Feel free to speak with Lizz at DA about GDPR - she is _really_ familiar with it now
rachel_norfolk and will mean a consistent experience across Drupal
ekl1773 Yah I thought we were maybe ok but…
michaellenahan I'm in Germany and know some of the organizing team so can help get the data to you @ekl1773 or at least can ask someone who can :slightly_smiling_face:
ekl1773 Yah thank you @michaellenahan Perhaps we can talk sometime this week in more detail?
michaellenahan Yes for sure
jordana Can we work on the language used for Monday & Friday for the schedule on ? I am able to edit this (I think), that way we can make those days more clear and more appealing :
Program outline
Mo, 10 Sept. Contribution with some mentors
11‒13 Sept. Conference schedule (sessions, panels, workshops, BoFs), contribution lounge
Fr, 14 Sept. Traditional mentored contribution and self-organized contribution spaces
gaborhojtsy Yeah I’ve been trying to maintain expectations with “some mentors” but continually got snarky comments about it because it does not sound very confident/inviting :slightly_smiling_face:
gaborhojtsy (which is fair)
jordana lol we could rework the language a bit
but maybe we could also explain it a bit more?
IF I remember correctly I think FrontEnd United had some interesting promotion on their co-working and contribution spaces?
Maybe we can borrow some of their tactics?
gaborhojtsy good point
ekl1773 Maybe could mention how contributors often wind up mentoring each other? Emphasize the community aspect…
gaborhojtsy we have some choice quotes in the Szeged DevDays memorial doc as well about that :slightly_smiling_face:

7️⃣ :3️⃣ The actual mentoring schedule: The ideal goal is to have a live commit by Tuesday, yes? Contrib Days are Monday AND Friday! When does tools set up and contribution how-to happen- during the week or in the morning on those days?

ekl1773 This got slightly covered in previous thread. I think what’s needed here are leads and owners?
mradcliffe We ran into network issues and being blocked from running ResilioSync in Nashville so I think that if we do have a specific tools setup, then we should stick with USB drives.
michaellenahan As @gaborhojtsy said, we would like to have some kind of first-time contribution event on the Monday but that depends on if we, as the mentoring group, can commit to it, because it would be new.
gaborhojtsy yup
ekl1773 I’m planning to be there for sure.
michaellenahan The Friday will happen, as that is a well-known process after all these years and cons
ekl1773 So we could start a signup of some form.
gaborhojtsy I don’t think we need formal organized structured mentoring like on Friday for Monday, the Friday program in itself is already a huge accomplishment IMHO :slightly_smiling_face: I would promote Monday more for not-entirely-new contributors. How it turns out is still to be seen :smile:
mradcliffe I'll be there on Monday.
mradcliffe I would encourage/market Monday for _everyone_ to contribute and we can triage issues based on sprint topics.
gaborhojtsy @mradcliffe yeah I meant we should not duplicate the Friday program on Monday :slightly_smiling_face:
gaborhojtsy people totally new to Drupal will need a lot of mentoring also to even triage (register on d.o, issues queue know-how, etc)
michaellenahan It would be great, ideally, if we had a live commit as a result of the Monday, that we can show people as an advertisement for Friday. +1 to the idea of "not-entirely-new contributors", but with others welcome. We should think of Monday as a vehicle to build up momentum during the week and to encourage people to stick around for Friday.
gaborhojtsy YES! ^^^
ekl1773 Ah I see. So casual contrib monday, formal structured as usual friday. :yay:
michaellenahan Yes. Casual. We don't have capacity for the full thing on both days (Mon and Fri) imho
gaborhojtsy exactly, for “live commit” we were hoping we can weave the celebration of contribution somehow into the main track program as an encouragement to contribute and to show how it is made — we don’t want to make promises or print it to the program in case it does not work out, so no pressure there either, but it would be a *really nice thing* TM
gaborhojtsy the “come contribute on Friday *after the conference is over*” thing is not that encouraging as “here, some people came on Monday, made this, and now we put it into core, and its there, wanna have your hand in this?”
gaborhojtsy (we also don’t plan to have a closing session on Thursday in part to signify that the conference is not over yet :D)
ekl1773 Fantastic. I’ll have to catch up on threads later myself. Also keeping in mind the during the week events like issue-triage and first time mentors workshop…
gaborhojtsy Yeah so I tried to cover that above, those used to be BoFs, are they still BoFs and/or do you need special help with reserving space for them? Any special needs for them in the room or timing-wise?
mradcliffe I'm not sure scheduling wise. I think that depends on who is Mentor Orientation lead and Novice Issue triage lead.
mradcliffe Issue triage is Wednesday usually
mradcliffe Tuesday/Thursday were orientation.
mradcliffe Back to the booth, we requested A/V at the booth to show slides with the BoF time/date + room, the Contribution Day events time/date + room, and in the past 2 (?) conferences pictures of mentoring going on
gaborhojtsy So booth is white back and a TV screen with laptop connection
mradcliffe That's great.
gaborhojtsy ok forwarded that to the leadership team :slightly_smiling_face:
ekl1773 I would say yes still 3 BoFs and yes will need time/space please thank you. Just a room with outlets and chairs. In case that didn’t get cleared up yet :sweat_smile:
gaborhojtsy if 3 BoFs are enough with regular BoF services (outlets and chairs), we can make sure that BoFs don’t run out without these ones scheduled :slightly_smiling_face:
ekl1773 Perfect, thanks @gaborhojtsy. lol, “regular BoF services”

8️⃣ *New project: Contribution outreach?*
At the last meeting, @rachel_norfolk brought up the idea of a broader mentoring outreach program that could help organizations learn how and why their employees might contribute. @mradcliffe was interested. What form would this take? On-site? Guides and videos? Live webinars?

rachel_norfolk Sounds like we need to organise some research to find out the answer!
mradcliffe Did you do any research into this yet?
rachel_norfolk Not yet - I seem to have a long todo list...
jordana Would the Mozilla and Linux foundations have some info on this?
jordana I could take a look on how other OS non-profits do this and make a doc
rachel_norfolk That would be fab
rachel_norfolk Emma Irwin at Mozilla might know some people to talk with
rachel_norfolk - tell her I gave you her email
jordana Cool, thanks!
gusaus Sounds like all the documentation needed already overlaps with the docs initiatives we’ve been talking about
jordana @gusaus what do you mean exactly? How should I proceed?
gusaus @jordana Assuming all the mentoring/outreach related materials would reside or be referenced in the ‘Community/Getting Involved’ section, then it would be in scope with this project
jordana Ok - meaning to place docs etc into that documentation guide instead of scattering it all over the place :slightly_smiling_face:
gusaus The docs initiative leads are still working on a process, but I think joining <#C220WV2TW|documentation> would be a good way to move that forward
gusaus hahaha - yes!!
gusaus Videos, webinars, events, sprints, etc…. Drupal Dojo, along with being the largest Drupal group , can provide tools to produce and sustain videos, webinars, online, and in-person events. Especially if @rachel_norfolk can hook up DA as the OpenCollective host :ninja:
gusaus This is one of the tools that we already can create courses/trainings with

9️⃣ *Other New Business - Open Floor!*

1️⃣ 0️⃣ *Meta on the meta meeting*
How does everyone feel about this format? What worked, what didn’t? Want to do it again, incorporating any feedback? (vote here with a :checkbox-yes: :checkbox-maybe: :checkbox-no:)

mradcliffe I get a bit scatterbrained with lots of threads going on at once, but that does help to bring up topics that people may want to talk about sooner. Would it help to have several of the long-running threads up and going at the start?
mradcliffe :checkbox: I liked the sub numbering, especially for topics that are large.
rachel_norfolk This has been fantastic for me, on the end of a _terrible_ internet connection. Love it
jordana I liked this format - I could follow along easily with spotty internet and doing some other menial tasks.

I've only just realized that those blue things were numbers :S
michaellenahan Thank you Elli for organizing the meeting today!
gaborhojtsy IMHO it was great, future meetings could be less scattered and focused as some of the big questions are cleared
ekl1773 Yes, @mradcliffe I agree putting the Big Topics first would be smart!
Hopefully getting the issue queue running will resolve a bunch of things at once :fingerscrossed: :grimacing:
andriyun For me as new person in mentoring, this kind of meeting is very comfortable. I can careful read the threads and find out the new things or terminology.
andriyun Thank you very much
ekl1773 Thanks for coming @andriyun!

1️⃣ 0️⃣ ::one: To be more inclusive of time zones and schedules, and to push a bit more to get things done, what does everything think about a second meeting on the fourth Wednesday of the month at 08:00 UTC?

mradcliffe I think that if we setup a notification icon to use then we can continue threads throughout the course of the day.
ekl1773 Would you like to do that? Sounds like a good plan.
mradcliffe So that would mean getting the emoji added (I think only Slack organizers can add emojis, right?) and then editing the google agenda doc.
ekl1773 … So someone needs access as project maintainer and slack admin. hm. @rachel_norfolk You’re not by chance a slack organizer for <#C4K9UPX9P|mentoring> are you? Are *you able to grant those permissions to a few of us?
sparklingrobots You don't have to be a slack organizer to add an emoji
sparklingrobots If you scroll to the very bottom of the emoji list you'll see this link:

1️⃣ 0️⃣ :2️⃣ Endorsing the minutes/transcript? Proposal: If nothing needs to be off-the-record, and we agree to transcript, will pull in 24 hours and attach to event. If we prefer minutes, will compile in 24 hours and post for endorsement in this channel.

:drupalicon: :drupalicon: :drupalicon: That’s all for now!
The discussions continue in the threads! Please feel free to chime in within the next 24 hours, after which we will capture the entire discussion as minutes or a transcript for future reference. Thank you very much to everyone for attending, lurking, learning, and contributing!

Mentoring

Group organizers

Group notifications

This group offers an RSS feed. Or subscribe to these personalized, sitewide feeds: