Twin Cities Drupal Camp 2019, finance and exploration

Thanks for everyone who was able to make it last night. Here's the recap of what happened.

Camp Funds

• We have approximately $25k in the bank, and need a new organization to manage our funds because the Drupal Association will no longer do so
• Kevin and Andrea from Chicago talked to us about MOSA (midwest open source alliance). They have nonprofit status, and could help manage our camp funds at a initial cost of 5% to transfer funds, and an ongoing cost unknown (up to us?). We would have a subaccount in their Chase bank account, and use that to pay our bills, and collect money.
• Moving to MOSA is largely a trust exercise, because not much documented at this point. Could they draft a contract of some kind? MOSA would like someone from our group to also participate in their meetings.
• TCDC would still need event insurance, but MOSA could co-sign any agreement. It would still require the signature and responsibility from a single individual from our group. Volunteer insurance is something else to consider, as well as year-round insurance for all sponsored events
• Our other fund-managing option is Open Collective. They have more systems in place and larger user base. They also would charge us 10% to transfer our funds over, and 10% on all future revenue. Kevin tried an account with them and was not impressed.
• ACTION NEEDED: Decide on fund manager asap. How many votes do we need? Should be decided by core volunteers and sponsors.

Values Conversation

• While camp planning moves forward, everyone is invited to the first values conversation, where we will discuss and start to define a mission-statement for TCDC, and a list of core values.
• The hope is that this can begin to define our purpose and influence any and all future decisions on camp planning and camp funding (and the conference itself).
• ACTION: Look for an invite to participate, both here and on the Twin Cities Drupal Slack channel

2019 Camp Planning

• We need a committed group of volunteers to make this happen. We had several people step forth, and decided to continue planning for a June conference
• For ease of planning, those participating recommended we continue with St Thomas as a venue, and a weekend in June as rough date. While St Thomas at a venue raised concerns for some last year, being a religious institution, no one objected last night and we agreed to revisit this concern in future years.
• ACTION:Identify a core group of volunteers to start leading the planning, define volunteer roles, and schedule a meeting again next week as needed. Contact St Thomas about venue availability.