11/11/08 Drupal Camp Planning Conference call notes

Attendees:
Steve Matheny
Joe Moraca
Andrew Riley
Mike Anello
Jason Robertshaw
Ryan Price

UPDATED 11/15/08

1. Location - Andrew - called a bunch of places:
   "The Ballroom on Church Street" only available on 2/22 ($3K+).
   RDV Sportsplex - 4-8 hours, $400-$500 per room
   Plaza Theatre on Bumby - promising, waiting for info
   Seminole Community College (Sanford, Heathrow) - waiting for info
   Steve will talk to Heathrow Campus guy (Judson French) about their facilities
   The Orlando Art Museum (Lockhaven Park) is another possibility
   The Orlando Science Center - ~$1K for 5 hours, 70 people max.
   History Museum downtown is too small
   Winter Park train station is all booked until mid-2009
   Devry - Andrew will contact (promising)
   Full Sail - Darren has meeting on 11/18
   City Arts - booked through 4/09

2. Outreach - Ryan. Local groups, other Drupal groups. Steve is talking to them about putting a notice about our camp to the Rollins College Philanthropy workshop mailing list.

3. Tracks/Schedule - Joe - see http://groups.drupal.org/node/16299. Ryan suggests that we leave at least one session open for traditional BarCamp ad-hoc presentations and/or BOF/Showcase.

4. Food/drinks/t-shirts/swag - Steve talked to the owner of a Mexican restaurant chain - they might be interested depending on the camp's location. Ryan has additional info for scoring free bagels from Panera.

5. Web site - Kevin - not on the call - please confirm you're still interested in doing this.

6. Associated events - waiting for location/date.

7. Logo - nothing new here.

8. Material and Supplies (badges, signs, AV, etc...) - will be handled closer to the event.

Did I miss anything? If so, leave it in the comments.

Thanks,
-mike