Posted by tyler.frankenstein on August 5, 2014 at 8:19pm
Start:
2014-08-11 19:00 - 20:00 America/Detroit Organizers:
Event type:
Online meeting (eg. IRC meeting)
Camp Details
Saturday January 31st, 2015
Henry Ford College
http://2015camp.michigandrupal.com/
Original
Let's get together and make a plan for DrupalCamp Michigan 2015.
For now, let's meet in #drupal-michigan on IRC. From there, we can look to using other mediums such as Google Hangouts and/or Skype in the future.
We're looking to establish "on the ground" volunteers in an undecided Michigan city to help establish the necessary resources to host the camp.
Please stop by and chat to share your opinions.
Comments
I'm in.
I'm in.
Alex Fisher | 734-393-4696
Commercial Progression - The Drupal Experts
http://www.commercialprogression.com
Twitter: @AlexanderFisher
LinkedIn: http://www.linkedin.com/in/alexfisher
Facebook: http://www.facebook.com/alexfisher1
I'm in.
I would love to take part.
That sounds great.
That sounds great.
let us know if we can find
let us know if we can find any good collaboration points with Drupal Camp Ohio (speakers, google hang outs, code sprints, etc...), we're scheduled for 11/14-11/15 this year.
Just a reminder about the
Just a reminder about the 2015 DrupalCamp Michigan Planning Meeting tonight at 7PM in #drupal-michigan on IRC.
Need help with IRC? https://www.drupal.org/irc
P.S. @bigjim thanks for the info, we'll keep you posted.
2015 Instead
From our discussion points last night, here's what the community is leaning towards:
Here's the IRC chat dialog from last night's meeting: http://tylerfrankenstein.com/sites/default/files/2015.drupalcampmi.org-I...
Micah has already reached out to Henry Ford College and has this info:
"Got word back already on hosting DrupalCamp at HFC. Our CIO is interested.
They've placed a hold on first floor conference area in our building for Saturday, January 31 for us, and while nothing is firm yet, our CIO is looking into our IT Services department sponsoring the event, which would mean waiving the rental fee.
We have a small auditorium, large auditorium, and a largish meeting space that can be broken up into three rooms, as well as an ample atrium area where lunch can be set up. Wi-fi is available.
(Free) parking would definitely not be a problem on a Saturday, either. They'd probably open our staff lot plus there's all of student parking if we need more spaces."
Food and Beverages
If hosted at HFC, the college can also help arrange food and beverages for this event. Once we've settled on a venue, I can get detailed information about food/beverage options and pricing to share with the other organizers.
They usually do a good job with this (I know because ITS often gets our pick of the left-overs) and it would be a lot easier than arranging for stuff to be brought in.
Confirmed willingness to sponsor
I've received confirmation that the IT Services department at HFC is willing to sponsor this event if it is held here, meaning there will be no facilities charges. It will work out for us because we have several people who can attend and we can network with the UM-D folks.
To clarify my previous comment about food/beverages, since there was some confusion on IRC today, it is merely an option. We would be able to bring in outside food and drink if we're not interested in what they can provide.
+1 for HFC
Thanks Micah. That looks like a nice venue, and not having to worry about costs for the venue location will save us lots of money on the overall cost.
Do you know how much time we have before IT Services will expire the hold?
Moving ahead
It would be good if we can make a decision on this quickly. I'm going to email you some additional info from our Facilities people, and we're already talking to our AV folks to make sure we'll have everything needed for the day. I'm planning on coming out to the Ann Arbor meet-up on the 25th, but it would be preferable to get a decision before then.
I've got some more info that I'm going to email you directly, too.
Micah
+1 for HFC
Brad reached out to WSU, but we haven't gotten anywhere near as much information as Micah has! I'm really impressed with how HFC has stepped up-- WSU was asking about budget and money which we weren't sure about. Being an old Dearborn boy myself HFC really appeals to me.
Alex Fisher | 734-393-4696
Commercial Progression - The Drupal Experts
http://www.commercialprogression.com
Twitter: @AlexanderFisher
LinkedIn: http://www.linkedin.com/in/alexfisher
Facebook: http://www.facebook.com/alexfisher1
IRC Meeting Tonight
Just a reminder that we had discussed meeting every 2 weeks on Monday at 7:00 PM in #drupal-michigan on IRC. Tonight is that night, as is the Ann Arbor Drupal Meetup: https://groups.drupal.org/node/439538
I won't be able to make it to either meeting tonight. If anybody does end up meeting tonight, will you please keep a log of the chat and share it in this thread? Thank you!
IRC Log From 2014-08-25
Here's the IRC chat log, thanks @Slurpee: http://tylerfrankenstein.com/sites/default/files/2015.drupalcampmi.org-I...
Great to see
Great to see this is in the planning, guys...I'd love to make it out this year. Nice work Micah on getting HFC lined up!
Confirmed for Henry Ford College in January 31st 2015
@micahw156 has confirmed we are all set for the January 31st 2015 at the Henry Ford College.
Last night at the A2 Drupal meet up Brad (from Commercial Progression via @alexfisher) mentioned he had started a bit on the website.
@stephen.colson, will you and Brad please get together on setting up the 2015.drupalcampmi.org site and hosting, so a few admins can start putting this together?
Last night we talked about how the COD install profile may be a bit overkill, so perhaps we are just building a site from scratch.
Please feel free to chime in with any thoughts or suggestions.
Greetings and introductions
Hi All,
This is Shane, the latest addition to Commercial Progression, I will be jumping in here to support the development of this event on behalf of CP. Looking forward to getting up to speed with the event planning and meeting all the contributors!
I'm in for 2015 DrupalCamp
From A2 and am a newbie, taking courses from Zengenuity.
Looking forward to this!
Time is ticking...
We are rapidly approaching 2015, and we're set for the end of January for the next DrupalCamp Michigan.
I would recommend we simply clone last year's site, and scrub it clean of content and replace 2013 with 2015. The site looked fine and functioned perfectly IMO, so in the interest of time and no budget, shall we just do that folks?
I'll ping @stephen.colson on the site domain and hosting situation (or please chime in here Steve).
Yes, that would be easiest.
Yes, that would be easiest. With the holidays coming up we need to get a site up soon. I actually tried to get into the 2013 site the other day to update it to 7.32, but I see that it's offline. I assume Steve still has it on his server somewhere, though.
Hate to say it, but...
I feel like we're too far beyond to adequately prepare for a January 2015 camp. Maybe we should postpone this until the snow has melted.
@micahw156, thank you for your efforts in securing the venue early on.
I'd really like to hear other's opinions on this matter, thanks.
Postponing Drupal Camp
I agree. It promises to be a really bad winter. There's no reason to kill yourself and then end up being snowed out.
Elisabeth Garbeil
EFG Consulting, LLC
http://www.efg-consulting.net
I tend to agree on the wily nature of a Michigan winter
First off, I do want extend a couple of base offerings on behalf of Commercial Progression. Aside from assistance with the general planning, we are prepared to offer the following support
1) Media coverage of the event (live video streaming and recordings)
2) Presentations at the event
That said, if the rest of the group is still down for pulling off a January event we can begin to promote as early as the next meetup (this Wednesday).
It sounds like the venue is secured thanks to @micahw156, and now we just need a date that everyone feels good about.
2 Months to promote is pretty much the minimum in my opinion. Feel free to reach out to me if there is anything else needed to take the next step forward!
Not in favor of postponing
I'm not in favor of postponing. We got a good jump at the beginning, but whatever has us bogged down (seems to be getting the site going, and it's hard to miss the irony there) won't go away just because we postpone.
Yes, there's a possibility that weather may be a factor, but we considered all of that when we set the date originally.
If we need to, then I'll let them release the facility for the 31st, but it's liable to hurt our credibility in reserving for another date. Either way, we need to make a decision quickly, either to get things moving or to cancel our reservation of the venue.
If the problem is getting a site up and running, my team and I can probably help make that happen this week, but as mentioned before in this thread, it would be good to have a starting point. If someone has at least a backup of the 2013 site, I can get it spun up on a server and start converting the content forward.
Here we go...
OK, I've taken a snapshot of the 2013 site's MySQL database and stored it in the /home/tyler on Steve's server.
I then replaced occurrences of 2013 with 2015 and set it for Henry Ford College.
I've set up basic permissions for folks to start proposing sessions.
Unfortunately soon as I turn on Views UI, we get a WSOD, so I'm leaving it disabled for now.
The site is here: https://2013.drupalcampmi.org/
I don't know how to create a 2015 subdomain, so Steve please do that ASAP.
I believe the Stripe payment method is set up properly (at least I just enabled its settings from 2013).
If anyone wants SSH and/or uid #1 credentials, contact me.
From here, let's start proposing some sessions and gathering potential sponsors.
2015 Website Status
After spending more time trying to debug the WSOD with the Views UI module on the current server than it would've taken me to create a new site, I went ahead and created a new website for the 2015 camp here:
http://r5-dallas.webserversystems.com/~drupalca/2015/http://2015camp.michigandrupal.com/
It's on a simple shared host via Site5 and has cPanel, drush and git. We can easily set up subdomains, mysql databases, and e-mail addresses in the future.
The domains drupalcampmi.org and drupalcampmichigan.org are both registered to @stephen.colson. Steve, please set the DNS ASAP for drupalcampmichigan.org to:
We talked about making the camp cost $15.00. I've inquired with the Drupal Association on how they can help fascilitate the collection of registration fees.
Contact me if you're interested in the hosting credentials, or if you're interested in user #1 and/or the admin user role on the site.
Please feel free to register an account and propose a session to get started.
could someone just set up a
could someone just set up a PayPal account for this purpose? I guess you'd have to supply a unique email address for this business use and then use PayPal standard to send uers there to complete the transaction?
PayPal vs. DA vs. Stripe
I haven't heard back from the DA yet, but apparentely they have some type of service to facilitate the collection and distribution of the funding. We could set up a PayPal account to collect the money, I personally don't want to be in charge of handling the money. @stephen.colson has a stripe account that we used in 2013 and apparentely we can still use that. My preference would be to use the DA, but no telling how long it'll take to get started with their service(s).
If someone wants to step up and offer their PayPal, or Payment gateway, by all means...
D.A. Fiduciary
Tyler,
Lizz from the D.A. (who was at the meetup last night) connected me with the Fiduciary ppl at D.A. via email after the meetup. Shane's going to be emailing them today and copying you on the message to help coordinate.
Alex Fisher | 734-393-4696
Commercial Progression - The Drupal Experts
http://www.commercialprogression.com
Twitter: @AlexanderFisher
LinkedIn: http://www.linkedin.com/in/alexfisher
Facebook: http://www.facebook.com/alexfisher1
DA and PayPal
We heard back from the DA, and we can just use their PayPal account, and they'll collect all the money and cut checks to our vendors for expenses. They charge 10% for this service, and PayPal takes 3%-ish.
I've gone ahead and moved forward with requesting the paperwork to get us started with a DA fiscal sponsorhip program.
At this time, I think our only costs are for the food and beverage during the day, and the after party that evening. I think it's too late to order t-shirts, and I still have a box full of ~50 unwanted shirts from last year, so I don't think the shirts are a necessity (they cost ~$900.00 for 100 shirts last time).
@micahw156, do you know what types of costs would be looking at for the event to be catered? I personally don't mind a giant truck load of pizza/soda/beer (may be limited to spirit free beverages since we'll be on a campus) to be delivered. Any thoughts on food folks?
.
It only takes us 2 weeks to put in a shirt order. So shirts wouldn't be a problem.
I liked the idea of food trucks, but it would take a while to get everyone food unless they pre-made it.
I'm curious: how many
I'm curious: how many attended last year?
74
With a few folks from Ohio and Illinois.
oops! Don't see the number
oops! Don't see the number there.
New Website Location
We've got a 2015 website up and running with an official URL now:
http://2015camp.michigandrupal.com/
Feel free to stop by register an account and propose a session or two. The ticket registration process isn't finalized yet, as we're still working on a payment gateway with the DA.
Thanks for all your work on this Tyler
Its a great start and we are now off and running!
New Event Post on Drupal.org
Hey All,
I was getting ready to post a new Event for the January Drupal Camp, wanted to make sure nobody else had posted this somewhere already. Let me know... otherwise I will get the new post up ASAP...
Looking for volunteers
Hi, I'm Andrea and I'm also with Commercial Progression. I'll be assisting Shane on our end as we all work together to get this event set-up.
At this time we're looking for 3-5 volunteers to help out the day of. For example, we'll need people:
* to guide and assist sponsors
* to guide and assist attendees
* to help attendees sign-in and get settled
* to guide and assist presenters
* to keep sessions on schedule and keep track of time
* to make sure presenters are set up with the proper a/v connections
Please let me know if you're interested in helping for a few hours by Monday, January 12. You can either post to this message board or by email me personally at andrea@commercialprogression.com. Once we know who's interested, I'll set up a conference call to discuss the specifics and assign roles.
Thanks!