Forming a TC Drupal Organization or Non-profit

At the last TCDrupal Coordinating Committee the decision about forming a non-profit for TCDrupal was on the agenda. Some members asked for a more detailed proposal before making a decision and the topic was postponed until our December meeting.

At the last happy hour, Ben and I sat down and drafted a specific proposal based upon prior conversations with a variety of people. The following proposal is intended to start discussion - we welcome ideas and suggestions. This proposal is based upon my own notes from the meeting (Ben might remember some things differently, we can work that out).

In previous emails/discussions Ben had described the paperwork involved in setting up a non-profit (https://groups.drupal.org/node/441223). This proposal is about the details about how we expect that non profit MIGHT work. I look forward to hearing feedback and suggestions.

Posting this today to allow for informal discussion at tonights Drupal JAM. Any formal decision will take place at the December TC Drupal Coordinating Committee meeting.

See original discussion: https://groups.drupal.org/node/368408

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1) We would hold an annual membership meeting every year to elect a
board of directors. Our initial recommendation is that the Annual
Meeting be held in conjunction with the January Happy Hour each year.
The Board of Directors would be responsible for planning and
coordinating the annual meeting.

2) At the annual meeting, we would elect/recruit a slate of nine board members.
The board would be responsible for:

a) planning and organizing the annual meeting (Jan?)
b) electing the executive officers (executive committee) who
would be responsible for any day-to-day decisions that
need to be made.
c) responding to any issues that come up during the year that
require board intervention.
d) Formal approval of an annual budget (for the purposes of planning and
and setting goals for the year). After discussion and decision making
by the community.

3) The board of directors would elect a chair, vice-chair, and treasurer.
The chair, vice-chair, and treasurer would constitute the executive committee
who would be responsible for the day to day management of TCDrupal affairs
based upon the input and guidance of the TCDrupal community.

4) TCDrupal would continue to operate as we have in the past, with
a preference to making decision on a consensus basis at committee
meetings set-up for specific purposes.

• TC Drupal Coordinating Committee (quarterly meetings)

• TC Drupal Camp Planning Committee (as needed)

  Other than the responsibilities outlined in item #2 the board
  would not be called upon to make decisions unless needed. For example,
  in cases where a decision must be made and consensus is not possible,
  or in a case where immediate action is required and there is not time
  to engage the community as a whole. In every case, the board would be
  expected to act on behalf and in the interest of the community.

  Board action on day to day decisions would be viewed as the option
  of last resort.

5) TC Drupal Camp would become a project of TC Drupal. Drupal Camp
planning would be the responsibility of the TC Drupal Camp
planning committee and the committee chair - as in the past.

6) Membership in TCDrupal would be offered for a low annual membership rate.
Suggested $10 - which could be offset by a "members"
discount of equal or greater value for Drupal Camp or TCDrupal events.
For example: Camp registration = $45 or $35 for TCDrupal members, with the
option of joining TCDrupal at the time of camp registration. We expect that 90% of
memberships would happen during camp registration.

7) This proposal does NOT assume that TCDrupal would take over the day to day
management of our finances from the Drupal Association. But, it does make
this possible if we choose to do this at a later date.

This is still a very rough draft. We look forward to your feedback. Suggestions for improvements and/or additional questions that need clarification.