DrupalCamp Mumbai 2015 - Planning meet #3 - 20th Dec

Agenda -

1. Status Updates
   a. Website 5mins
   b. Finance and Budget + Sponsorship - 5 mins
   c. Logistics Update - 5 mins
   d. Public Announcement , Channels , Event promotions, Student Outreach - 5 mins
   e. Organizational Participation - 5 mins
2. Discussion Points
   a. Program Structure - 5 mins
   b. Speakers and Sessions - 10mins
   c. Volunteer from organizations - 5 mins
   d. Roles distribution - Heading other committee - 5 mins
3. Sidelines - 10 mins
   a. Promote event on 27th
   b. FYI - Megan Visit - 18th Jan
4. Q & A

Attendees - Rachit Gupta, Gobinath, Ani Gupta , Amol T , Nidhi Badani , Vikrant Ramteke, P Sunthar, Vishal Gala , Avinash Shukla

Notes

1. Rachit walked everyone though  DCM2015 concept note/ blue print document, briefing on DCM timeline / theme - see the details here https://drive.google.com/open?id=1iGa__6jikoUX-xTze0uEw5Qzd9FWp92y2qFEB6...

2. Rachit walked everyone through leadership roles in DCM2015 organising and who is owning what department https://drive.google.com/open?id=1iGa__6jikoUX-xTze0uEw5Qzd9FWp92y2qFEB6.... We also asked Attendees to nominate themselves or others for taking up leadership roles in department not yet having clear owner. We will share a nomination form for volunteer / leaders in organising committee

3. Rachit walked everyone through hospitality and administration  - and volunteer requirement for DCM2015 - https://drive.google.com/open?id=1Z5U9sXx7rtiKhQscGeB0z1gPPc3ORbcktP70Cf...

4. Sunthar spoke about having less member in organising team to have better coordination with IIT B volunteers, and necessity to have volunteer orientation before the event. We agreed to keep an orientation session a day prior to the event.

5. We discussed on budgeting and finance requirement  - Sunthar proposed to have IIT B managing the fund for DCM 2015. We are woking with IIT B to establish this system

6. Logistics updates are shared here - , last week there was a venue visit to IIT B to understand the requirement for branding artefacts. Vishal Gala being the logistics incharge, have done his analysis and put the venue details and requirement here - https://drive.google.com/open?id=11Aqd7f3X6xAA-EVA1twHUb1QPvzx36pH_NJItS...

7. Web and IT owner - Gobinath is working in releasing the website for DCM, as per the last update, website is launched but is in maintenance mode, and will be released by 20th Dec.

8. Rachit updated everyone on all public communications/ announcements. appealed for SPOCs to do a massive ad campaign through different channels. Sunthar has taken the ownership of student outreach - have shared a poster with all colleges in Mumbai and nearby regions - poster -

9. Rachit discussed the program structure and updated everyone that there will be a hangout call next week to discuss the program structure  and welcome ideas for featured session.

10. We discussed on internet bandwidth requirement for DCM2015, Ani will share a network diagram with Sunthar.

11. We also spoke about other events happening in Drupal Mumbai

    1. Megan’s visit on 18th Jan in Mumbai, Brunch meet up / details will be shared very soon

    2. Acquia Drupal certification program - A Hangout session by Drupal Experts.