DrupalCon Asia-Pacific Regional Organising Group
As a result of community feedback on the last several Drupalcons, the Association will be changing the Drupalcon selection, planning and organizing process to build a new model for DrupalCons. To support this new, more sustainable model for Drupalcons, the Board has preemptively made a decision on the location and team for the 2010 European and 2011 North American Drupalcons. The Association is also creating standing regional organizing groups for each Drupalcon region, to be responsible for shaping the direction of Drupalcons to come.
Those of you who want to be involved in organising an Asia-Pacific Drupalcon into more regional events so we don't find ourselves in this situation again, please sign up for this regional group.
This group will be responsible for:
- working with the Association to determine the appropriate organization for the first Asia-Pacific DrupalCon
- making recommendations to the Board for the location of Drupalcon Asia-Pacific 2010 and beyond.
- working with the Drupalcon professional event management team
- organizing and coordinating all non-logistical details for Drupalcon Asia-Pacific starting 2010. This includes: programming, speaker selection, social activities, the conference Web site.
DrupalCamps 2010 in Asia-Pacific - The road to DrupalCon
On What should be the next step for this group?, the Director of Events for the Drupal Association wrote:
> First you need to identify your market and all of the interested parties therein.
Then you need to look at the events that have been held and evaluate them.
Then you should have some more events.
After a few rounds of this, there should be something to talk about.
I think it would be important to open a discussion about Cary's suggestion on the group's next steps. That is to say, experience with medium-sized events like national DrupalCamps, as the essential road to the international DrupalCon. Members of this group who are DrupalCamp organisers -like Bevan and Ryan- have been too humble to open a thread like this, but let's start it anyway... ;)
Translations and reposts of the announcement
Please leave comments with link to translations or reposts of the announcement. Here is the Drupal/HTML source code of the post to help translators;
Title; DrupalCon Asia-Pacific Organizers Invite You to Participate
Summary (also shown in full view);
DrupalCon Asia-Pacific Organizers Invite You to Participate
We are excited to announce the DrupalCon Asia-Pacific Organisers group. DCAPO intends to lay foundations that will facilitate international Drupal Conferences (DrupalCons) in the Asia-Pacific region.
DCAPO welcomes and needs input and assistance from Drupal users and communities throughout the Asia-Pacific region. DrupalCons are a lot of work, and are only possible through the community's effort. Please join the DCAPO group to share your opinions and experience, volunteer your time, or nominate yourself or others for roles on the selection team.
DCAPO will later announce a call to the community to suggest and research locations for the first Asia-Pacific DrupalCon. Note that a lot of work goes into researching locations. The DCAPO selection team will only be able to seriously consider locations with suitable venues, dates and event management companies, financial estimates, potential audience and motivated local teams.
But first, as much of the Asia-Pacific Drupal community as possible needs to get involved. You can help by translating and reposting this announcement on other websites where Asia-Pacific Drupal users and communities are likely to find it. Don't forget to note any translations and reposts in the DCAPO group so that we can track progress and share translations with each other.
Drupal groups in Asia-Pacific
For the complete listing of Drupal groups in Asia-Pacific, you can now visit:
I have asked Bevan to coordinate the DCAP group
Bevan, thanks for agreeing to take this on and for the work you have done leading up to it.
And thanks on behalf of the DA to everyone who has been part of this discussion to date. The energy here is great. Keep going!
Cary
DRAFT Template for Location Nominations
This is a work in progress. Please edit it!.
Nominations should show sufficent and appropriate research into the viability of a candidate host city/location, including;
- a relationship with an appropriate professional event management company with a track record
- a suitable venue for an international conference and it's capacity
- suggested date, and any important religious days or holidays to be considered
- any lingual, religious or cultural barriers and how they might be managed
DRAFT announcement of DCAPO group (PLEASE COLLABORATE)
This announcement was originally drafted by Juan G, and collaborated upon by the rest of the DCAPO team, then published here.
Comments
(Please sign and date your comments)
What should be the next step for this group
I requested Cary Gordon's input
FYI; I sent this to Cary;
<
blockquote>
Hi Cary,
In response to the new events plan, Ryan Cross created a new group for organizing an Asia-Pacific DrupalCon. We've started having several discussions at http://groups.drupal.org/drupalcon-asiapacific-regional-organising-group and would value your input at this time.
The group is restricted by the lack of definitive decisions. While there is largely consensus, no one feels they have the authority to gather the input and consensus, and use it to make final decisions and request action.
How should we define the team?
Asia-Pacific progress is stifled by lack of decisions. In order to make decisions I think we need to begin to formalise this group and delegate tasks, decisions, and some responsibilities. What is the best way to do this?
Perhaps we should accept nominations and votes for some of the key roles defined in the ERDO document (Chairperson, Selection team/taskforce). Or perhaps we should ask Cary Gordon to select a "Chair-person" who will then expand the team. (ERDO's chair-person was recruited by Cary Gordon.)
Drupal events in Asia-Pacific
This is a list of past and upcoming Drupal events in the Asia-Pacific region: Drupal conferences, DrupalCamps, meetups, etc. This wiki page includes brief descriptions and links to more detailed information on each event, which is usually posted on the Drupal local groups. Updates are welcome.
What should and should not be discussed here.
I don't think that members of this group should be able to post job posts to this group. It distracts from the goals of this group, muddies the focus and is not a good place to find potential employees anyway, since most people interested in organizing a drupalcon are not likely to be looking for Drupal jobs.
Do people agree? Is it possible to disable job posts here? Can they be simply moderated? Can we update the group mission to reflect this?
Process for choosing a location
The discussion on locations has become very broad and covers a wide range of topics and issues. It is very useful and enlightening. It has made it clear that we need to agree on a process for determining Asia-Pacific DrupalCon locations before we can agree on a location. It has also uncovered a number of factors that need to be evaluated and considered in order to properly evaluate nominations for host cities.
So what should the process be?
A request to the group admin, rcross
Hi rcross,
thank you very much for launching this group. It has already been serving us to organize Drupalers from different countries and cultures and to share the vision.
Today I would like to ask you to enable a block for posts with comment recently. Without it, it is difficult me to follow the latest discussion in the group. I hope the block is useful not only for me but also for others.
Aki Iwata
P.S.
I am writing this as a new discussion form because I could not access your account page.
Sponsorship Open for DrupalSouth, Wellington, January 2010
DrupalSouth organisers are almost ready to book a venue and announce dates for DrupalSouth Wellington 2010. However we need to pay a deposit in order to confirm the venue and hence dates. Thus we are now accepting sponsors for DrupalSouth.
Structure of group
We are looking towards the NA and European groups to see how they will be doing many of these things, but as far as I can tell each group is allowed a fair bit of autonomy to decide how things will be done. I think its worth discussing how people might envision the structure and governance of this group.
For example:
When should we aim for the first DrupalCon Asia-Pacific?
Locations
Without further ado, lets start the location discussion.
Things to consider:
1 - travel arrangements/costs for non-local attendees
2 - local community presence
3 - experience running events
4 - suitable venue to accommodate attendees
5 - fun/interesting area for social events
What should this group be called?
1-minute survey for DrupalSouth Wellington NZ January 2010
DrupalSouth Wellington will be close to LCA Wellington in January 2010. If you think you might attend LCA and/or a NZ Drupal camp in January, please take this one-minute survey to help us better determine suitable dates and other details.
Thanks!
Bevan/
