Posted by pwolanin on October 3, 2011 at 7:49pm
Start:
2011-10-06 18:15 - 18:55 America/New_York Organizers:
Event type:
User group meeting
We will have a short planning meeting for the proposed Feb 4, 2012 NJ Drupal camp prior to the upcoming meetup. This meeting is open to anyone from the NJ area who wants to actively participate in organizing the camp.
Location will be the same as the meetup, 122 Lewis Library (or in the atrium just outside it).
http://scilib.princeton.edu/hours_maps/Directions.html
See also http://groups.drupal.org/node/174544
Comments
Time
Hi Peter,
I'm unable to come to the meeting on the 6th but I'd like to help in some fashion.
Kevin
Sorry this got organized with
Sorry this got organized with late notice. We'll try to organize future meetings more openly, and try to setup skype/conf call/irc/whatever. We can probably play-by-play on irc and, at the very least, post minutes. We want to make sure this is done as openly as possible, giving everyone an opportunity to participate. (especially those outside of the Central NJ group) Since we are looking to hold the camp at Princeton University, most of the meetings will be there. If you are physically able to attend future meetings, and want to help organize, let me or Peter know. Or, better yet, show up.
any way to attend remotely
Hi ..
As I notice on your comment about Skype, IRC , conf call etc.. Is there any way to attend the meeting remotely for Oct 6th, not sure if I will be make it in person on time, Please pass info for calls via Conf Call or via Skype .. or which ever method you prefer to use for remote attending.
Thanks again.
Saji George
Saji George
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http://www.sakaem.net/
http://pravasiservices.in/
https://imalayalee.org/
http://petsservices.in/
Parking at Lewis Library
Can someone detail the parking situation at Lewis Library.
"The best way to predict the future is to invent it." - Alan Kay
Parking
The link to the PDF that details the lots is available in the left nav on http://www.princeton.edu/parking/
The closest lot is lot 14, which is a gravel lot across Ivy Lane from the Lewis Library. According to http://www.princeton.edu/parking/visitors.html it should be open to the public after 5pm. I will verify with the Parking and Transportation folks tomorrow and let everyone know.
Parking Confirmed
Lot 14, the gravel lot off of Ivy Lane, is open to the public after 5pm. It is the closest lot to the Lewis Library. When you cross Ivy Lane, there will be concrete steps doing down the hill to the left of the library. Take those steps and loop around to your right. Take the door on the right past the bicycle rack. After that door, you will be in the atrium. 122 is straight ahead after you pass the Science Library entrance on your left.
Also, if you prefer a paved parking lot, lot 25 would be the next closest lot. You can access lot 25 from Roper Lane. Roper Lane is opposite from the football stadium.
A good place to access a campus map is the iPrinceton app. It is available free for iPhone, Android, Blackberry, and Mobile Web. http://mobile.princeton.edu/
Meeting notes Begin: ~6:30pm,
Meeting notes
Begin: ~6:30pm, present at start: Peter Wolanin, David Hernandez, Ray Saltini, Henry Umansky, Michael Muzzie and Levi Sigworth. I logged on to the #drupal-nj irc channel, but no one was there.
Things to discuss. (Mostly outlining questions that need researching and answering.)
Size: 200 limit? How many can we expect?
Date: Feb 4, 2012? This should be a period of low activity on Princeton campus, as it is just after exams.
Food prices: Jill Moraca, from PU, sent us estimates for PU campus catering.
Coffee and tea $2.85/person
Bottled water $1.30/person
Boxed lunch (most economical) - sandwiches with chips or fruit and cookies. There is a vegetarian options.
Plus assorted chilled beverages $9.00/person
Coffee and tea $2.85/person
Bottled water $1.30/person
Bagels $15.75/Dozen
Croissants $18.25/Dozen
Muffins $11.25/Dozen
Doughnuts $9.75/Dozen
Danish $11.25/Dozen
Mini Crumb Cakes $11.25/Dozen
Witherspoon Pastry Assortment Tray $16.25/Dozen
(includes: Scones, Filled Croissants & Apple Sticks)
Breakfast Assortment $13.15/Dozen, 2 Dozen Maximum
(Choose 3: Bagels, Muffins, Danish, Doughnuts)
All selections include the appropriate condiments.
Healthy Start - $6.65/person
Fresh Cut Fruit with Yogurt and Granola
Homemade Fruit and Nut Breads
Fat Free Muffins
Coffee, Decaf, Regular and Herbal Teas
Chilled Juices
Bottled Water with Princeton Logo ($.60 extra)
Sliced Seasonal Fruit ($.80 extra)
Coffee, Decaf, Regular and Herbal Teas
Chilled Juices ($.60 extra)
Bottled Water with Princeton Logo ($.60 extra)
Choice of Three:
Bagels
Bagels and Lox ($6.50 extra)
Biscotti
Cinnamon Rolls
Doughnuts
Filled Croissants ($ .60 extra)
(apple, almond, or chocolate)
Fruit, Whole
Fresh Cut Fruit ($.60 extra)
Mini Coffee Crumb Cake
Mini Croissants
Muffins (fat free available)
Scones
Strudel Bites
Individual Yogurt ($1.20 extra)
Individual Granola Bars ($1.20 extra)
Assorted Fresh Bagels with Plain and Herb Cream Cheese
Smoked Salmon Mousse
Smoked Salmon (Lox) with Caper Remoulade or Dill Mustard
Sliced Seasonal Fruit
Coffee, Decaf, Regular and Herbal Teas, and Chilled Juices
We don't have to get PU to cater, but they would prefer. We will need to research outside catering prices.
Locations: Friends Center is preferred. It is part of the School of Engineering. It has a 250 person capacity auditorium and several classrooms that can hold large numbers. (60+ ?) McCosh Hall the second choice? Robertson Hall? Frist Campus Center? PU staff will look into getting building options and see which can be reserved. We will also need enough space for coding areas, and birds of a feather.
Facilities: We will need to make sure, regardless of location, certain things are taken care of. Wireless access (shouldn't be a problem on PU campus,) power strips, handicapped accessibility, parking, bathrooms, trash, medical, a/v?
Costs: We will need to work on a budget estimate. Since PU will provide the facility, cost should be low. Major expenses include food, printed materials (packets, signs, etc,) potentially marketing. Do we want t-shirts or any other giveaways? We will have to calculate the ticket price based on the final budget, but we don't expect it to be less than $10 or more than $20. Peter applied for a Community Culmination grant. https://association.drupal.org/grants. The grant is for $500.
Sponsors: Peter talked to Megan Sanicki, who works for the Drupal Association, about helping with sponsorship. What can we offer sponsors? Names on rooms, ad space, names on t-shirts? Just money, or will we need things donated? server space for a website, etc.
Keynote speaker: Do we bother? Who? If it is someone noteworthy, there will likely be a speaking fee.
Registration: PU might have a service for this. Peter mentioned that some people use http://www.eventbrite.com/ for registrations.
Website: Do we need a web presence? Where will it be hosted? Who will work on designing and administering it?
Volunteers: We'll need to outline what we might need help with. Should there be subcommittees to handle various aspects of the camp. Food, organizing speakers, registration, webdev.
Sessions: In the past, we discussed having three tracks. Track #1 - focused at beginners and starting with a 3 hour "Hello Drupal". Track #2 - for focused talks on one or two topics, possibly including security, search, or performance. Track #3 - for any other talks submitted and accepted. In track #1 or #3 at least one session on getting started and local development on a Windows machine. These are open to suggestion. Will we go with a system of having sessions submitted and voted on?
Adjourned: 7:05pm.
If you have any thing to add or correct, please post. We have not discussed a date for the next meeting, but it will probably be before then next Central NJ meetup. If there are suggestions for other dates/times, please suggest. We will need to try and setup conference call or something for the next meeting, if others plan to attend remotely. I will try to always be on irc during the meeting.