Recording: http://www.youtube.com/embed/Ma15JT97CoY?rel=0 (sorry can't embed the video here)
UPDATE #4
Virtual attendees: https://plus.google.com/hangouts/_/ec6d7476e42fa88b140eeda5081da812267a3f85
UPDATE #3
I'll post the hangout link closer to the meeting.
UPDATE #2
I've made arrangements for Brian Gilbert from Melbourne to attend this meeting and help facilitate the discussion.
We will also attempt to setup a google hangout for those that can't physically attend, though it may be unreliable so I encourage everyone to attend in person if possible or to send in your comments to be read to the group on the night if you can't attend.
UPDATE #1
When: Wed, Feb 27th at 7pm (we'll try to keep it to an hour, but I suspect it may go long)
Where: Suite 6, Level 2, 66 Oxford St (near the corner of Riley)
Purpose: To discuss organisational structure, content/structure of monthly meetups, and content/structure of other community events & programs.
Draft Agenda: https://docs.google.com/document/d/1ZtfqD10jQCJbdiYSdKCgdhhK4R-7FXwUo8YP...
If you aren't able to make it, please ensure you send through your ideas before hand and we'll read it out at the meeting.
For those interested in the organisation of the Sydney Drupal community, we'll have a meeting to discuss all the ideas people have.
I have initially set the meeting for Monday, Feb 25th at 6pm. A few people at the meeting weren't sure if they could make it.
Please share your availability at http://doodle.com/kv87bux6zn9pz4uc so we can determine what the best alternative day/time is if we need to change it.
If you aren't able to make it, please ensure you send through your ideas before hand and we'll read it out at the meeting.
Comments
Where is the meetings
Where is the meetings location?
EDMEDiA Australia
i really don't like the idea
i really don't like the idea of separate meetings for organisers to sort out how we should run the sydney group.
how we do our meetings seems like fair game for the regular meetups to me.
I totally agree with you on
I totally agree with you on this - it involves the future setup of the user group for all involved, even those who don't realise it! Unfortunately the agenda for last month did not get updated, so the new people in the group were not interested in going off-agenda.
The more people who are involved the better.
Everyone is welcome
@beejeebus - as was brought up at the last meeting, not everyone is interested is the organisation aspects. For those people that are, its best to have a meeting to discuss it in depth. We've had discussions at the last 2 regular meetups on these topics, so its not something that is being hidden.
@chaloum - as mentioned at the last meetup, the intention is to have it in a boardroom near the city, but if we have a large crowd then I will make other arrangements.
--Ryan
Ryan Cross
Drupal Development Services
ProjectPier project management and collaboration software
How about a G+ Hangout or the like?
Google+ has live hangouts which are video calls that can be streamed live and also instantly recorded to YouTube... it seems perfect for an organisers meetup. It might also make the scheduling more accommodating for those planning to attend.
If the organisers meetup is recorded and then posted to the Sydney groups page with the relevant minutes I think that would be a good thing for the sake of good governance and transparency.
@beejeebus, I agree about these topics being best suited for the regular meetup but there were some new attendees at last Thursday's meetup who felt the original agenda was being hijacked by an impromptu group discussion of some of the ideas raised in this post: What are your ideas on the current meetup structure?.
Fully agree that remote is
Fully agree that remote is the way to go for this. Getting everyone in a room, despite the advantages of face-to-face communication, is likely to reduce participation .
If the Google+ limit of 10 (?) is not enough, perhaps we could do it through goto meeting.
GoTo Meeting
Kim is able to setup a goto meeting for this event. I will post details here. GoTo meeting worked well for the DrupalCon organising committee and should be fine for this as well.
GoTo meeting details
Please join my meeting, 27/02/2013 at 7:00 PM AEDT.
https://www1.gotomeeting.com/join/945907888
Use your microphone and speakers (VoIP) - a headset is recommended. Or, call in using your telephone.
Dial 61 2 9087 3701
Access Code: 945-907-888
Audio PIN: Shown after joining the meeting
Meeting ID: 945-907-888
GoToMeeting®
Online Meetings Made Easy®
Not at your computer? Click the link to join this meeting from your iPhone®, iPad® or Android® device via the GoToMeeting app.
maybe for future meetings
google hangouts have a limit of 6 participants and I think face to face meetings are better for this type of discussion. We can consider this for future organisers meetup though.
--Ryan
Ryan Cross
Drupal Development Services
ProjectPier project management and collaboration software
We should consider some other
We should consider some other options for running the meeting remotely if others want to get involved but can't make it to your office space.
Hangouts allow up to 10 people
You can have up to 10 people on hangout. This is covered in the Google+ FAQ entry.
my bad
Thanks for the correction, Dave. Based on the doodle, looks like we'll have 12 people but we'll try to organise the hangout as well.
--Ryan
Ryan Cross
Drupal Development Services
ProjectPier project management and collaboration software
Tuesday and Thursday are out
I will need to dial in remotely if it's Tuesday or Thursday.
Cheers,
Kim
PreviousNext
http://www.previousnext.com.au
Outcomes?
Hi guys, I can make it today but I think we need to establish a desired outcome before having this meeting. I don't think we need a meeting to talk about ideas, I think we need one to agree on who will organise the March meetup and then maybe the April one as well.
G+ +one
Its more likely that we can attend if you do both face to face and G+ hangout. Please someone at the meeting make that happen (for @kim.pepper, @queenvictoria and @ladylaudanum). 6-8pm is family time.
Meeting Agenda
I've put together a Google Doc for a meeting agenda (anyone with the link can edit). I've started it off with some of the notes that I could remember from last weeks meetup. Feel free to add items/notes/comments!
https://docs.google.com/document/d/1ZtfqD10jQCJbdiYSdKCgdhhK4R-7FXwUo8YP...
Can we confirm time/date for the meeting?
I've had a quick look at the Doodle poll and it seems that tonight at 7pm or Wednesday night at 6pm are the options that the most people can make. Can we lock-in an option sometime soon?
Sounds like the G+ hangout is our only confirmed meeting location at this stage.
@rcross, what's the address of the boardroom near the city for the physical location?
Wed at 7
@cossovich yes, was about to post that.
Looking at the latest changes, it seems tonight or wed at 7pm are the two best times for the people who've filled it out. Considering a few people were worried tonight might be too short notice for some, lets set it for Wed at 7pm. As many of you have seen, I sent out a reminder about the survey and this meeting via meetup.com and its encouraged several new people to fill it out so maybe we'll get a few more by Wed as well.
Address is Suite 6, Level 2, 66 Oxford St.
I'll update the event now
--Ryan
Ryan Cross
Drupal Development Services
ProjectPier project management and collaboration software
Brian Gilbert
As noted in the updated event, I've made arrangements for Brian Gilbert to come to sydney for this meeting.
--Ryan
Ryan Cross
Drupal Development Services
ProjectPier project management and collaboration software
More details about the facilitator's role
Just to make it clear to people on the thread (myself included), could you outline the facilitator's role at the meeting? I think that it is important that this is clearly defined prior to the meeting.
Standard Role
from http://en.wikipedia.org/wiki/Facilitator
Brian obviously has experience running the Melbourne Drupal community which may provide some useful ideas or experience, but by being (relatively) outside of the Sydney community I think he can do a good job at ensuring that everyone's voice is equally heard at the meeting and that we can take some action points away. I will have my own ideas and perspective that I want to contribute and it will probably be better if I can participate without needing to also facilitate, which could be interpreted as personal bias. Also, if people want to criticise any aspects of the current meetup it is probably easier if I'm not at the front of the room.
--Ryan
Ryan Cross
Drupal Development Services
ProjectPier project management and collaboration software
Thanks for googling that for
Thanks for googling that for me! I am familiar with the facilitator role, just wanted to make sure that we were all on the same page.
ok, not sure what else you
ok, not sure what else you thought it would've been.
Do you have an objection to this?
--Ryan
Ryan Cross
Drupal Development Services
ProjectPier project management and collaboration software
Not really sure what else it
Not really sure what else it could have been either!
I think it is a great idea.
GoToMeeting as backup
Hi guys, I think we are going to try Google Hangout but we've set up a GoToMeeting just in case, details here:
Please join my meeting, 27/02/2013 at 7:00 PM AEDT.
https://www1.gotomeeting.com/join/945907888
Use your microphone and speakers (VoIP) - a headset is recommended. Or, call in using your telephone.
Dial 61 2 9087 3701
Access Code: 945-907-888
Audio PIN: Shown after joining the meeting
Meeting ID: 945-907-888
Yes, Google Hangout
Yes, we'll be using google hangout to incorporate people virtually. I'll be posting that link closer to the event for those interested, so watch this space.
--Ryan
Ryan Cross
Drupal Development Services
ProjectPier project management and collaboration software
Add people to your circles now
Based on previous experiences of using G+ Hangouts with multiple unconnected people, you want to have the organiser add everyone to a circle an hour or so before the meeting. Google seems to rely on caching more than a high performance D7 site.
A good way to share your G+ details is via gplus.to. For example I'm http://gplus.to/skwashd
Good luck everyone with coming up with a clear plan at the meeting tonight. I know everyone is focused on the same thing - building a solid community and meetup in Sydney.
I may need to dial in as
I may need to dial in as well. I'll have a better idea later today
EDMEDiA Australia
Confirming address is Darlinghurst
Physical meeting address is Suite 6, Level 2, 66 Oxford St, Darlinghurst. (Just for anyone who was heading to Paddington instead).
Ok, I haven't had the cache
Ok, I haven't had the cache problems that Dave suggests, but please connect to me via http://gplus.to/ryancross if you're planning on participating via google hangout.
--Ryan
Ryan Cross
Drupal Development Services
ProjectPier project management and collaboration software
gplus posted
I've posted the google hangout link in the main post.
--Ryan
Ryan Cross
Drupal Development Services
ProjectPier project management and collaboration software
Disregard
Apologies, I'll have to post a revised URL closer to the meeting.
--Ryan
Ryan Cross
Drupal Development Services
ProjectPier project management and collaboration software
gplus.to/chaloum
gplus.to/chaloum
EDMEDiA Australia
Google Hang outs
Hi all I am in Montreal at the moment but I can attend on google plus hangout I do not have go meeting set-up etc,
It seems there was a BOF at DrupalCon however Ryan or myself were not informed so it would of been good to have had a discussion face to face. Especially with the negative input etc I received when first trying to start up learning Drupal Sydney. I think that as usual Ryan has tried on numerous occasions to reach out to people to put there hand up for help etc but not many if any rarely do. Ryan and myself have been assisting eachother with small aspects of both groups. The both of us welcome feedback and support it would be good to hear peoples oppinons etc running a user group is a large commitment etc it would be good for everyone to remember this and also allocation of time. Also respecting peoples oppinons aswell is an important factor, I do not think I need to point out alot of negative comments or forums threads in the past etc. If someone could let me know what is going on as it is 3am in Montreal and I have stayed up to join in, if not can we have the full post of a word by word recording? aka from the meeting? that would be a good resource to have to read etc
https://plus.google.com/hango
https://plus.google.com/hangouts/_/ec6d7476e42fa88b140eeda5081da812267a3f85
sorry for the delay - google
sorry for the delay - google hangout link: https://plus.google.com/hangouts/_/ec6d7476e42fa88b140eeda5081da812267a3f85
--Ryan
Ryan Cross
Drupal Development Services
ProjectPier project management and collaboration software
Thanks!
Thanks for everyone that came out and dialed in.
For those unable to attend and want to catch up, the full recording of the evening is posted: https://www.youtube.com/watch?v=Ma15JT97CoY
I'll post a more complete debrief tomorrow or friday.
In the mean time, the planning and coordinating will continue at https://groups.google.com/d/forum/drupalsydney-org
so please join that discussion list if you were there tonight or wanted to be there.
For future reference, the group is closed so that we can discuss things before they are ready to share publicly (as most planning groups are). However, anyone can post to the group to encourage feedback and direct communication with all organisers at any time.
--Ryan
Ryan Cross
Drupal Development Services
ProjectPier project management and collaboration software
Minutes from the meeting
I've fixed my spelling errors and updated the minutes to the meeting. I've changed the permissions on the document so that new comments can be added but no further edits can be made (so that it only represents the specific meeting and not new ideas).
Here's the link: https://docs.google.com/document/d/1ZtfqD10jQCJbdiYSdKCgdhhK4R-7FXwUo8YP...
Hi all, I hope that the
Hi all, I hope that the meeting was productive for all involved... and I wanted to acknowledge that Ryan payed for me to come down so part of any thanks for me being there should be directed towards him as well.
Cheers,
Brian
@BrianGilbert_
Help make Drupal Melbourne meetups more awesome:
http://groups.drupal.org/node/204518
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