BADCamp08 Planning Meeting

Thanks for getting this going, see you on Sunday!

--
Gravitek Labs

Initial BADCamp08 Planning Meeting

(It is very possible I've missed something or gotten something wrong - please email me if so and I'll make corrections - drob)

Meeting took place from 2p to 4p in Berkeley on August 17th

Attending were: Tao, Jasper, Tom, Rajeev, Dmitri, Jen, Chris, Dan and Milo (mostly asleep during meeting :) )

Agenda, notes and decisions

Big Picture

- We all are volunteering and have limited time to commit to the event.
- We’ll mostly keep it like the last event with some minor tweaks.
- We expect to have presentations that will interest everyone from newbies to seasoned developers.
- We’ll put more energy into a code sprint
- We welcome people who would like to expand the agenda and services – for example if someone wants to host a party we’ll coordinate and help where we can, or if someone would like to videotape sessions we’ll accommodate that.

BADCamp Program Development

- We want to give more time between the closing of session proposals and the decisions about which presentations will be scheduled so that participants have more of an opportunity to “vote” for their favorite presentation proposals.
- We will start taking proposals as soon as the website is up (1-2 weeks?)
- We will stop taking proposals on the 24th of September.
- We will set the BADCamp agenda on the 1st of October.
- We will create a “framework” for the presentations. This will consist of defining “tracks” (loosely) and recruiting speakers to address specific topics (based on our experience and feedback from last BADCamp)
- Dan will convene a meeting within 2 weeks to create a “framework”
- Dmitri will take “point” in organizing the code sprint.

Keynote and Presenter Recruitment
- Earl (MerlinOfChaos) will keynote
- Jen / Tom / Chris / Dmitri will coordinate recruitment of specific presenters

Registration Guidelines

- ~190 people came to the last BADCamp. 230 registered. We’ll bump up registration to accommodate 300 this year.
- We will ask people to indicate “tracks” they are interested in on the registration form.
- We are not targeting a specific group or sub-group but will offer programs for the entire community.
- Dmitri will research the feasibility of having people register for one or both days.
- We will ask people to indicate their t-shirt size upon registration

BADCamp08 Website

- Dmitry and Chris will lead the charge with help from Tao
- Tao will register additional BADCamp domains

Marketing

- Like last year we expect to fill the registration with a minimal amount of marketing.
- Chris will take “point” on Marketing

Swag
- We will offer free t-shirts for everyone who attends (YAY!)
- Chris will take “point”

Finances
- We will use the budget from last year as a guide
- We will solicit sponsorships at a $200-$500 range
- We will have a sponsor’s banner for the atrium
- We will print the sponsor’s names and logos on the back of the program.
- We will list the sponsors on the website
- We will look into taking on-line donations
- Rajeev / Chris / Dan will take “point”

Bookkeeping
- Jen will handle bookkeeping, cash-in and cash-out (YAY!)

Day-of Logistics
- We will plan to build our own bridged wireless network Tao will take “point” on this
- We need an amplifications system for the large room. Chris on “point”
- We will provide snacks again (not lunch). Dan will take point
- Dan / Jen / Chris will take “point” on the Front Desk and day-of logistical planning and management

I'm confused, what's the difference beween Finances and Bookeeping? I thought I was doing all this stuff ! Can I thumb-wrestle Chris and Rajeev for it?

Jennifer Lea Lampton
SF Drupal Maven
Chapter Three, LLC

Hi,

I want to tag on to the next meeting some AV planning. Should I start a separate thread for that? Has anyone built the BADcamp site yet? I'll do it.

:)

J

Thank you Dmitri for the great looking site for BadCamp!