Drupal Association at large director elections--planning meeting 1

This is an open meeting for any and all interested in helping push ahead the wiki-based planning process for organizing and holding the first Drupal Association elections of at large directors. See the wiki page for details. Thanks for all the great ideas and research so far!

Call time

Date: Wednesday, Jan. 4th 2012
Time: 20:00 UTC

That's:

• 12 noon PST in North America
• 2 PM in Tegucigalpa
• 3PM EST in North America
• 9 PM in Rome
• 7 AM Jan. 5th in Sydney Australia

IRC

#drupal-association-townhall

Pads for wiki editing

• Edit the existing wiki and note meeting attendees: http://lullapad.com/5TCVHgaCYV
• Draft a new wiki capturing recommendations: http://lullapad.com/QTSSqPCvVu

Phone

First dial the appropriate country phone number listed below then enter the participant access code 883587.

If you want to participate but don't have free long distance calling or are otherwise unable to connect via one of these numbers, please contact Nedjo and we'll work something out.

	Australia*	+61 1300 781 250
	Austria	+43 (0) 1 265 05 60
	Canada	+1 559 546 1333
	Czech Republic	+420 225 989 115
	France	+33 (0) 1 8014 0690
	Germany	+49 (0) 355 475 4400
	Japan	+81 3 5050 5070
	Netherlands	+31 (0) 20 322 3020
	Nigeria	+234 1 667 0007
	Portugal	+351 21005 1184
	Romania	+40 317 807 040
	South Africa	+27 87 825 0140
	Spain	+34 91 119 6730
	Switzerland	+41 (0) 44 595 9050
	United Kingdom	+44 (0) 784 843 2915
	United States	+1 559 546 1301

Relevant background information on Drupal Association governance: http://groups.drupal.org/node/199613.

Aims

• Identify gaps in the current options identified. Where is more research needed? What hasn't yet been considered?
• Draft a new wiki page capturing the current recommendations based on options identified in the wiki page.
• Identify work needed to facilitate the planning process. Examples might include: Put up demo site of distinct voting systems.
• Begin to fill out questions to be asked of candidates.
• Revisit and revise the elections timeline.

Procedure

• Quick round of intros. E.g., each meeting participant says where they're calling from and, in a sentence, one thing about themselves that they think other call participants don't know.
• Roles needed for the meeting:
  • Facilitator (Nedjo)
  • Recorder: ensure meeting outcomes are documented in the pad, to be copied to wiki. Empowered to interrupt at any time to ensure that discussion is properly recorded.
  • Timekeeper: keep us moving along. Empowered to interrupt at any time to remind of time or move on to next subject.
  • Process monitor: ensure there is equal space for all meeting participants. Empowered to interrupt at any time to flag communication problems or conflict and suggest remedies, e.g., the current speaker wraps up.
• At the beginning of the meeting, Nedjo will copy the current planning wiki into a pad where it can be simultaneously edited by all participants and create a new wiki in a 2nd pad to begin to draft the recommendations.
• Review each section in the current wiki. Identify:
  • Where is more information needed?
  • What actions are needed to address information gaps?
  • Is there an emerging consensus on one or more options? If so, copy these options to the recommendations wiki.

We'll have only an hour and a lot to cover. This won't be a good time to debate in depth the intricacies of eligibility requirements or voting systems. We may, however, begin to distill from the existing wiki the outlines of a proposal that we can present back to the community for further review before it's presented for ratification to the board.

Apologies for the short notice in scheduling the meeting--it's the only time slot that works for the people who responded to a poll of potential meeting times.

Thanks all!