DrupalCamp is over - long live DrupalCamp

It was awesome btw that the sessions were recorded (and are now being turned into videos we can watch later). Thanks heaps for doing that guys!

I had an awesome DrupalCamp - until I got sick :(

I'm still busy collecting sponsorship and cutting cheques. How about the week after instead? How does November 8th/9th sound?

8th or 9th works for me too.

Can someone offer up a space to meet? Worst case scenario I can book a 'cyber pod' her at McGill.

Sure, that's ok for me.

So far I have yet to receive payment from the following sponsors:

GOLD
- 63 reasons
- Drupal Connect

SILVER
- Acquia
- Gestion-Ressources
- Isuma Distribution
- Labratoire NT2
- TP1

Thanks very much to those who have paid already. Hopefully the rest will roll in this week or next.

Last night's meeting had an unfortunately low attendance. As a result many questions were raised that couldn't be appropriately answered without input from a larger segment of our local Drupal community.

I'll post my notes and recollections here--much of it's from memory so please correct me if I'm mistaken about anything. It's been proposed that another meeting be held near the end of November to address these outstanding questions. I'm thinking that Wednesday the 24th might be a good date--please provide feedback. We're looking for an appropriate meeting place so feel free to volunteer a facility if you have one.

Attendees

• Daniele - Evolving Web
• Simone - Evolving Web
• Alex - Evolving Web
• Mathieu - DBN
• Ryan - Drupal Connect
• Andrew - McGill

Notes

Survey

Q: Should a survey be sent out to this year's attendees?
A: Yes. Agreed by all--Daniele to send this week.

Thank You Cards

Q: Have thank you cards been sent out?
Simone: Simone will send them out tomorrow.

Money

Q: Where do we sit financially?
Ryan: We will likely have between $4600 and $4700 left over after all expenses have been paid and sponsorships have been collected.

Q: Where should this money be held for the foreseeable future?
Alex: It could possibly be kept for us by the Drupal Association if they opened up a Canadian funds account.
Ryan: It could potentially be held by a local non-profit organization such as Koumbit.
Andrew: An OSBL or similar organization could be formed to specifically handle finances for the local Drupal community. This is potentially a lengthy process (it took over six months in Andrew's experience with Foulab) and may not provide an immediate solution.
A: No decision should be made without better representation from the local community present.

Q: How should the money be spent?
Andrew: We should hold all of the money in reserve until we have facilities secured for next year's event.
Mathieu: A small portion of the money could be used to purchase scalable hosting for video content.
Ryan: $500 dollars or so could be put towards a codes sprint in the spring.
Ryan: We should keep money in reserve to help cover expenses for keynote speakers for next year.
A: No decision should be made without better representation from the local community present.

Video

Q: Where should the video be hosted?
Ryan: Vimeo to insure remains online despite changes in the local community
Mathieu: Amazon with paid support from local community. DBN to provide proposal at next meeting.
Alex: Perhaps with Acquia
A: No decision should be made without better representation from the local community present.

Q: Should we consider having advertising attached to videos that is not baked in to the videos themselves?
Mathieu: This offers more value to the sponsors.
Andrew: Thsi wasn't part of the original sponsorship deal and seems unnecessarily complicated.
A: No decision should be made without better representation from the local community present.

Next Year's Camp

Q: Should the event be held at McGill again next year?
Andrew: Moving the event to a French institution next year would allow us to be more inclusive but would require significant commitment from a French institution. If we decide to go with McGill again we should secure a date and facilities as soon as possible. Thew sooner we do this, the better our chances are of getting a good deal.
A: No decision should be made without better representation from the local community present.

Q: Should we look at moving the date next year?
Alex: Spring might be better.
Andrew: September would be better weather than October.
A: No decision should be made without better representation from the local community present.

Q: Should we look at making DrupalCamp a for profit event?
A: A resounding no.

Q: How can we improve our camp organization next year?
Mathieu: Have a single person in a leadership position.
Andrew: Continuing to organize as a group but allow individual organizations to take on and have control over larger tasks. Example: a design house takes on the website design, config and hosting and has final say over the design based on some brief initial specifications set by the larger community.