GLADCamp Site Visit #3 at the Pasadena Convention Center on May 30, 2013

christefano's picture
Start: 
2013-05-30 16:00 - 17:30 America/Los_Angeles
Organizers: 

Join us for a site visit to Pasadena Convention Center at 4pm on May 30, 2013!

This visit is to see if it's a suitable venue for our inaugural Greater Los Angeles Area Drupal Camp (GLADCamp) that we're planning on in February, 2014. In the tradition of several other site visits that we've gone on, this visit is open to everyone and is an excellent opportunity for anyone who's interested in starting to help organize this event.

Sign up at http://groups.drupal.org/node/282568#signup or post a comment at http://groups.drupal.org/node/282568#comments if you're interested in joining us as we tour the facilities. Those who sign up will be on this site visit's mailing list. We'll also send you our phone number and any last-minute details if there are any.

Location and Directions

We are meeting outside the main entrance at 4pm.

   Pasadena Convention Center
   300 E. Green St.
   Pasadena, CA 91101

What to Bring

Bring a camera if you have one. This is a walking tour and bringing a laptop, power cables, etc. is not necessary.

Comments

This just came from our

christefano's picture

This just came from our contact at the convention center:

Our Parking garage is behind the Conference Center off of Euclid (between Green and Cordova) and is shared with the Sheraton. When you come in through the Conference Center, come in to the Visitor’s Center, and Nora will call me when you arrive.

See you all at 4pm!


Exaltation of Larks
Founder, CEO
http://www.larks.la  
Droplabs
Founder, Lead Burrito Analyst
http://droplabs.net  
Greater Los Angeles Drupal
Organizer, Drupal Adventure Guide
http://drupal.la  

Awesome!

MrDuckie's picture

I feel like the Pasadena Convention Center would be a awesome location! Sadly I won't be able to make the visit.

christefano's picture

Good news, everyone! This is a long report for GLADCamp 2014 so bare with me. Thanks in advance.

Before the San Gabriel Valley Drupal meetup on Thursday, Allen and I went to the Pasadena Convention Center for a tour of their available spaces. Here's a not-so-quick report for everyone who's following along. I'll also be presenting this information at the Downtown Drupal meetup at Sensis Agency on Tuesday, June 4th:

   https://groups.drupal.org/node/300243

Pasadena Convention Center

First off, there isn't much availability at the convention center in January, February or March. We're penciled in for a conference there during their (currently) only available weekend in late January. It's possible that March 7-9 will open up.

To have a 5 track conference at the convention center for two days (Saturday and Sunday) with one large common area and a sponsor area, it will cost around $7,800 — and that's just for the space. WiFi, security, event coordination fees and the fire marshal inspection fees add up to a considerably higher amount.

We would not be able to take in our own WiFi (if it would even work — I didn't get 3G/4G signal in several spaces in the convention center) and there are no restaurants or coffee shops on-site.

Although we were very impressed by the physical spaces, the prices aren't very competitive for the area. Allen suggested that we consider the Hilton Pasadena. That's where most of the conferences in Pasadena were before the Pasadena Convention Center moved in and Allen said that they're hurting for events, so I went there the following day to check it out.

Hotel Pasadena

For a conference at the Hilton Pasadena with 5 tracks over two days (Saturday and Sunday) with a large common room for 350 people, a sponsor area and a more rooms for third day (Friday) for pre-conference activities for up to 120 people (pre-registration, job fair, business summit, trainings, etc.), it comes out to an even $7,000. In the hotel is a restaurant (breakfast and lunch only), a bar, a convenience store and a coffee shop serving Starbucks coffee.

We also can bring in our own WiFi, but it appears that the prices for wireless access at the Hilton is only an additional $250-400 per day. I didn't check 3G/4G signal while I was at the hotel so this may be a superior option. In addition, as the the Hilton is a hotel with 24/7 staff, we would not need to pay for additional security over the weekend. To plug into the sound system is just $35 per room per day.

The dates that the hotel's event manager currently penciled us in for is Valentine's Day weekend. I'm working to get that moved to later in the month. That way we'd avoid Valentine's Day and be somewhere between SANDCamp (San Diego's DrupalCamp) and DrupalCamp Sacramento.

As soon as all this passes our community's approval, we can raise the funds to put down a down payment, get contracts to reserve the space and then beginning our DrupalCamp planning in earnest.


Exaltation of Larks
Founder, CEO
http://www.larks.la  
Droplabs
Founder, Lead Burrito Analyst
http://droplabs.net  
Greater Los Angeles Drupal
Organizer, Drupal Adventure Guide
http://drupal.la  

Mark at the Hilton Pasadena

christefano's picture

Mark at the Hilton Pasadena has moved the proposed dates to March 7-9, 2014, and we have 7 days (until June 10) to make a decision. A deposit of 10% of the total amount is is required to book the space. (I was told $715, so the $7,000 number in my earlier comment was off by $150.)


Exaltation of Larks
Founder, CEO
http://www.larks.la  
Droplabs
Founder, Lead Burrito Analyst
http://droplabs.net  
Greater Los Angeles Drupal
Organizer, Drupal Adventure Guide
http://drupal.la  

Mark at the Hilton Pasadena

christefano's picture

Mark at the Hilton Pasadena has moved the proposed dates to March 7-9, 2014, and we have 7 days (until June 10) to make a decision. A deposit of 10% of the total amount is is required to book the space. (I was told $715, so the $7,000 number in my earlier comment was off by $150.)


Exaltation of Larks
Founder, CEO
http://www.larks.la  
Droplabs
Founder, Lead Burrito Analyst
http://droplabs.net  
Greater Los Angeles Drupal
Organizer, Drupal Adventure Guide
http://drupal.la  

Mark at the Hilton Pasadena

christefano's picture

Mark at the Hilton Pasadena has moved the proposed dates to March 7-9, 2014, and we have 7 days (until June 10) to make a decision. A deposit of 10% of the total amount is is required to book the space. (I was told $715, so the $7,000 number in my earlier comment was off by $150.)


Exaltation of Larks
Founder, CEO
http://www.larks.la  
Droplabs
Founder, Lead Burrito Analyst
http://droplabs.net  
Greater Los Angeles Drupal
Organizer, Drupal Adventure Guide
http://drupal.la  

Wow, sorry everybody. As much

christefano's picture

Wow, sorry everybody. As much as I don't want to post more comments to this discussion I have to apologize. I submitted one comment and three were posted!

This is the first time in 7 years that I've had this problem. If anyone else experiences the same problem, please post a bug report at http://drupal.org/project/groupsdrupalorg


Exaltation of Larks
Founder, CEO
http://www.larks.la  
Droplabs
Founder, Lead Burrito Analyst
http://droplabs.net  
Greater Los Angeles Drupal
Organizer, Drupal Adventure Guide
http://drupal.la