Planning wiki for Drupal booth at SCaLE - 13th annual So Cal Linux Expo; Feb 21-22, 2015

Sign up here with your contact info and how you'd like to contribute:

Step 1: Signup

IMPORTANT: Key coverage times are during session breaks, when there is atypically a surge on the floor. Please make an effort to help us cover questions at these times: 11-11:30a, 12:30p, 2:30-3p, 4p-4:30p, 5:30p

• Chris Stauffer - Stauffer
  I'm the contact person! If you've committed to 4+hrs of volunteer and want/need free admission, contact me and I'll email you "the code."

• Leonard Daly - Daly Realism, Sun cleanup, Sat TBD

• Tommy Keswick - The Cherry Hill Company

• Paul Chernick - Chernick Consulting

• Rick Pine - Otis College

• Peter Jobst - Stauffer

• Tom Bauer - InterPerk

• Mike Stewart - Media Done Right

• Todd Zebert - Miles

• John Romine - UC Irvine

• Your name here (website) < --- copy, paste above this line, and edit

Step 2: Schedule

Exhibit Hall Hours: Fri: 2pm – 6pm, Sat: 10am – 6pm, Sun: 10am - 2pm

Instructions: Add yourself to at least one time-slot on Friday, Saturday &/or Sunday in the schedule below. In the table(s) below, replace the text help! or optional with [Your Name](https://drupal.org/user/#)

IMPORTANT: Key coverage times are during session breaks. At these times there is typically a surge of people on the floor. Please make an effort to help us cover questions at these times: 11-11:30a, 12:30p, 2:30-3p, 4p-4:30p, 5:30p So how this plays out, is there is often some degree of flexibility throughout the day for volunteers to wander the floor. But 1-2 people should always be at the booth, and please be cognisant to be at the booth during these times.

Fri Feb 20 -- Booth hours: 2p – 6p

Notes

Mike Stewart will likely be a bit late -- will try not to be. I have a school field trip with my daughter.

Note: SCALE has some fun after hours events -- be sure to check the schedule

Sat Feb 21 -- Booth hours: 10a – 6p

Notes

The expo floor closes at 5pm. Cleanup is the quickest for Saturday since the booth just needs to be setup for the next day and important or expensive items must be hidden away, covered, or taken home to be brought back the next morning 8am. Electrical equipment should be turned-off and/or unplugged.

Sun Feb 22 -- Booth hours: 10a - 2p

Notes

The expo floor closes by 4pm. Cleanup takes way less than an hour if everyone helps. If there a (website) < --- copy, paste above this line, and editny boxes (of anything) left then someone needs to take them home. Any LA Drupal booth manager can help you know who can or should take what home. The booth area must be clean and the two chairs we were assigned must be left within our booth.

Ok, Now what? Booth Details: Badge Pickup, Dates, Times, Location, etc

Questions? Contact info?
1. Booth #(s): ??
2. Contact: Chris Stauffer with YOUR contact info. I need a cell/txt and hopefully email in case I need to get ahold of you before or during the event.
3. Fun: Be prepared to have fun!
4. Prepare: Please be prepared to evangelize Drupal. Please add some recent links to resources (below) about recent marketing material, awesome Drupal sites, etc. There will people that have never seen/heard of Drupal. There will also be experts and everything in between.

Tasks

things that need to happen in order for us to have fun & be cool when promoting drupal
1. Edit this wiki!

What about the slide show?
Chris Charlton - Normally a group slideshow is updated and shared on a USB key at the event. We should look at having some git branch for the group photo portfolio and tag each year allowing anyone to branch off of it and submit a pull request to add photos - while forcing them to learn basic Git. :)

What about the recipe cards?
There was a box of them but who currently has them? Chris Charlton may have half a box left.

What about the printed material?
Chris Charlton - I can order the generic LA DRUPAL business cards and a tri-fold pamphlet that contains tons of links and info about LA Drupal such as our upcoming events. Do we still need these? I assume yes.

What about extra signage LA Drupal sandwich board or vertical sign? Can someone sponsor these? (for this we're ask only LA Drupal branding be on the design since it would be used more than once)
Chris Charlton - I have the large white banner printed for last year; I'll also bring zip-ties. We always need something to hold it up well each year but never plan for it before, let's try to figure it out prior to the event if possible.

Conference & Booth Info

information about booth location, prizes, etc
If you are registered and are confirmed to be registered then you can pick up your badge at any time before entering the expo floor. There is self-checkin stations at the expo that make it really easy to claim your printed badge. Since our booth is only for Saturday & Sunday, there should be no issue picking up your badges the day before (Friday). All of this will need to be confirmed, but I am going off of my experience from previous years. - Chris Charlton

Resources

1. Projector (donated by Stauffer; may be brought by an LA Drupal booth manager or morning setup volunteer - Chris Stauffer is volunteering)
2. Large Banner - Chris Charlton
3. Mini-PC (perfect for projector) - ??
4. Zip-ties - Chris Charlton
5. Stickers - Mike Stewart (Drupalcon LA stickers)
6. Half box of T-shirts - ??
7. Hand sanitizer - ??
8. Bottled water - ??
9. Booth display (9'w x 8'h x 1'd) - on loan from Web3D Consortium
   a. Black material. Light items with velcro can be 'hung' on it
   b. Includes lectern
   c. Two overhead LED lights (needs 120v) w/power strips and extensions.
   d. Setup and teardown by Leonard Daly
10. What else?

• drupal event organizer kit is a great resource for marketing & educational collateral for the booth
• great promo materials explaining: What's Drupal?.
• Planet Drupal - review prior to show to be up to date on latest news in the Drupal world

Last Year's planning wiki: https://groups.drupal.org/node/401543