Planning wiki for Drupal booth at SCaLE 7x - Feb 20-22, 2009

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Posted by mike stewart on January 2, 2009 at 9:48pm
Last updated by christefano on Sat, 2010-07-24 00:50

are you interested in helping to spread the word about Drupal? we need your help! SCaLE 7x is coming and LA Drupal is hosting a booth! SCALE 7x, the premier Open Source Community conference in the southwestern United States, returns to the Westin LAX Hotel, site of the 6th Expo!

come share, learn, network, and g33k out with other Drupal and open source fans. if you're interested in open source (beyond Drupal), this is a great opportunity to learn from others and to share what you know about Drupal.

if you'd like to volunteer to help spread the word about Drupal and the open source revolution, this is where the party is.
if you've already posted to volunteer in a previous post, please verify I captured that info (below).

following are some of the planning details, and at the moment this post is a skeleton; but it is a wiki, please treat it as such ;-)

Conference & Booth Info

information about booth location, prizes, etc

Booth #45, 10am-6pm Sat/Sun
SCaLE Schedule - including EmmaJane partipating Saturday night 8-9pm in "The Weakest Geek" in the Theater
SCaLE 7x flyer
SCaLE 7x audio promo: mp3 | ogg
ubuntu dev laptop to show off developing Drupal in a totally open source source environment. - provided by mike stewart
please bring a prepared laptop to demo, if you can
we need a projector (http://torkzadeh.com/ has offered one. Thanks Ali!)
we need raffle material think we're covered (many thanks to www.DrupalTrainer.com)

Resources

variety of links to Drupal marketing & educational material. good info to know in order to prepare yourself for questions

drupal event organizer kit is a great resource for marketing & educational collateral for the booth
great promo materials explaining: What's Drupal?.
Planet Drupal - review prior to show to be up to date on latest news in the Drupal world

Want to Volunteer?

Step 1: signup
Step 2: send me your contact info (cell/email). I'll send you a google document. Please add your contact info to it and add yourself to the schedule.

Step 1: Signup (per above)

please add your name below and indicate you want to help.

Mike Stewart (www.MediaDoneRight.com) - registered
Cary Gordon (http://chillco.com) - registered (789)
Rain Breaw (www.rainbreaw.com) - registered (790)
John Arroyo (www.remixin.com)
Chris Stauffer (www.stauffer.com) - registered (1126)
Jacob Pitassi (www.stauffer.com) - registered ()
Ali Torkzadeh (www.torkzadeh.com) - registered (786)
Michael Thorne (www.webemulsion.com) - registered (794 & owes Stewart 2 beers ;)
Chris Charlton (www.chrischarlton.us) - registered (1189)
Sid Maskit (www.craftyspace.com) - registered ()
Dave Keays (www.rdksoftware.com) - registered (834)
Benno Sebastian (www.kingofprint.com) - registered (827)
Josephine Liang (www.superkibitz.com)
Christefano (http://exaltations.net) - registered (787)
Design Dog (http://www.designdog.net) - registered (798)
Your name here (website) < --- copy, paste above this line, and edit

Step 2: Schedule (per above)

feedback is welcome. the goal is to have the booth manned with at least four bodies mid-mornings & early afternoon, especially saturday - which was the busier day last year. at the same time we want to keep it fun & loose. make sure no one gets burnt out, and gets ample time to network and watch their share of sessions. after adding yourself to the schedule, please remember to: send me your contact info.

Fri Feb 20

open

Sat Feb 21

Note: good evening for a BoF Meetup (after SCaLE giveaway party). we'll need someone to pickup the ball and run with this idea. doesn't have to be on saturday.

day	time	volunteer1	volunteer2	volunteer3	volunteer4	volunteer5
Saturday, FEB 21	~9:45 - 11	Mike Stewart	Chris Stauffer	Dave Keays	Benno Sebastian	Christefano
Saturday, FEB 21	11 - 1	Rain Breaw	Chris Stauffer	John Arroyo	Chris Charlton
Saturday, FEB 21	1 - 3	Rain Breaw	Jacob Pitassi	John Arroyo	Michael Thorne
Saturday, FEB 21	3 - 5	Rain Breaw	Jacob Pitassi	John Arroyo	Michael Thorne	Ali Torkzadeh
Saturday, FEB 21	5 - 6	Mike Stewart
Saturday, FEB 21	7 +	everyone invited	to dinner	weakest geek	SCaLE reception +

x = coverage not really needed - go walk around or just hang out.

notes

Note: DVDs will be available (for copying) supporting Mike Stewart's session: php/Drupal Takeout: FOSS Development & Design in a "to go" Box - Saturday 6-7pm
please be sure to promote EmmaJane's session (she's fun drupal geek from the great white north): Version Control for Mere (and freelance) Mortals - Sunday 3-4pm
EmmaJane is also particpating in "The Weakest Geek" on Saturday night in the theater. 8-9pm

Sun Feb 21

day	time	volunteer1	volunteer2	volunteer3	volunteer4	volunteer5
Sunday, FEB 22	9:45am - 11	Chris Charlton	Design Dog			x
Sunday, FEB 22	11 - 1	Mike Stewart	Sid Maskit
Sunday, FEB 22	1 - 3	Mike Stewart	Ali Torkzadeh	Josephine Liang	x	Christefano
Sunday, FEB 22	3 - 5	Cary Gordon			x	x
Sunday, FEB 22	5 - close	Mike Stewart	help? ;-)

x = coverage not really needed - go walk around or just hang out.

notes

please be sure to promote EmmaJane's session (she's fun drupal geek from the great white north): Version Control for Mere (and freelance) Mortals - Sunday 3-4pm

Tasks

things that need to happen in order for us to have fun & be cool when promoting drupal

daily - marketing. promote the booth. prior to SCaLE 7x promote what we're doing to help raise general awareness.
promote LADrupal's new meetup venue in Santa Monica: http://groups.drupal.org/node/18857

Ok, Now what? Booth Details: Badge Pickup, Dates, Times, Location, etc

LA Drupal is hosting BOOTH: 45
10am - 6pm Sat & Sun
see attached pdf for more info. registration is near the lobby at the Westin. There will be signage.

Questions? Need to contact me?
* mike stewart (email goes to my phone)

Attachment	Size
complete-Drupal-exhibitor-kit.pdf	205.47 KB

Comments

suggestion 4 raffle material

Posted by Miguel-gdo on February 1, 2009 at 7:08am

Mike,

I suggested this in the Drubuntu group but why don´t you create some DVD burns of your ¨Drupal Dev. in a to-go box¨ environment to serve as raffle material? Not sure on your resources/time but a nice touch would be giving everyone in your presentation a copy (room seat ~30-40 ppl if the same rooms from last year are used). Or you could just give everyone at your presentation a raffle ticket to come & vie for the chance of a DVD from the LA Drupal booth).

Either way, everyone wins- more exposure to Drupal in an all-open source environment AND you get to drive TONS more foot traffic to the LA Drupal booth.

A BoF is a GREAT idea, especially the ones after the giveaway on Sat nite. But you have to hurry & ask for a timeslot before they´re all taken up. What about having the Feb. meeting there as a BoF? You could play it by ear, but might do well to think about newbie topics as the focus.

p.s. I´ll be volunteering at SCALE this yr, otherwise I´d jump at the chance to help out in the LA Drupal booth. But depending on what goes down on Friday for me, I might still have a chance to help out w/booth setup, etc.

pps. You´d probably wanna be fully setup by the end of Fri, imho.