Minutes From Board Meetings

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Posted by scottwolpow on April 2, 2019 at 2:26pm

Minutes from inaugural meeting of DrupalNYC inc
2/13/19 9:00 am

On call
Scott Wolpow
Alex Ross
Kris Brandow
Ho Ling Poon
Shawn Duncan
Garvita Kapur

 

  1. Nominated and voted Scott Wolpow for Secretary: Vote was unanimous
  2. We established a meeting time
  3. Approved By laws 100% unanimous Shawn will send out PDF version and post for the community
  4. Nominated and voted on board: Vote was unanimous
    1. Chair – Shawn Duncan
    2. Deputy Chair- Alex Ross
    3. Director – Garvita Kapur
    4. Director – Kris Brandow
    5. Director – Scott Wolpow
  5. Nominated and voted Ho Ling Poon Treasurer: Vote was unanimous
  6. Motion to open a bank account at Chase: Vote was unanimous
    1. Shawn and Ho Ling to meet and open account
  7. Motion made Shawn or Alex to reach out to owner of drupal.nyc to transfer domain ownership. Vote was unanimous.
  8. We shall file with IRS as a 5013c
  9. Register to solicit contributions.
  10. File with NYS to be exempt from excise tax
  11. Discussed what makes a public charity and what we need to avoid.
  12. Reviewed and decided on a gift acceptance policy. Vote was unanimous. PDF to be posted.
  13. Discussed a support member program. We agreed this is a good idea. This will allow the community to show support with a non-voting membership in DrupalNYC We will further discuss this in Slack. No resolution.
  14. Seeking lead for Camps, will get job description from Joe Bachana
  15. Closed meeting 9:30

 

Minutes 4-17-19

On call
Shawn
Scott
Gavita
Kris
Ho Ling

  1. Account opened at Chase, funds transferred Balance :$7,000* estimated
  2. Shawn started a google doc of expenses and Income re: Chart of accounts Ho Ling needs some help with keeping the books
  3. The IRS approved us, waiting on determination letter. This will give us G-suite for Nonprofits
  4. Terms. For teh first set of terms, we are breaking down the terms so we do not have a full turnover each year Gravita will serve 1 year, Scott will serve 2 , and Kris 3 year term
  5. Gravita – will seek out a person to work on Supporting Member campaign
  6. Scott and Kris to help recruit a Drupal camp lead. Joe to transfer knowledge to new persons
  7. Drupal.nyc. The personwho owns the domain has not responded. Our options:
    1. Send a letter to the with Dries emails showing we are authoprized to use teh name and we are a non profit. The person has mentioned before he will turn over the domain to a sanctioned non profit.
    2. Have Dries act onthis as he has legal standing.
    3. Vistthe person in person
    4. File a comaplain with .nyc
    5. Take other legal action
  8. Next Board meeting is July 17th